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Tender for supply of stationery materials to VTU on Annual Rate Contract Basis for period of one year
Visvesvaraya Technological University · Belagavi, KarnatakaVTU/2026-27/IND0134/CALL-2
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Aug 2026
24 Aug 2026
₹1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender document available for download from 10-8-2026 to 24-8-2026 @12.30PM on the Karnataka e-procurement portal.
Written clarification requests must reach the Purchaser no later than 05 days prior to the tender submission deadline.
Online submission deadline is 24-8-2026; the cover page states 12.30 PM while IFT Clause 5 states 2.30 p.m. (conflict).
Tenders open on 25-8-2026 at 4.00 PM through the GoK e-portal.
Tenders remain valid for 90 days after the deadline for submission of tenders.
Successful tenderer must sign the Contract and furnish performance security within 21 days of award/notification steps.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No numeric estimated cost or tender value is stated; eligibility thresholds are framed as percentages of an unspecified estimated amount/cost.
EMD is ₹ 1,00,000/- payable only through the GoK e-procurement web portal; non-compliant tenders are rejected.
No tender document fee / processing fee amount is stated in the tender document.
Successful tenderer must furnish performance security of 5% of Contract Value (excluding annual maintenance cost) within 21 days of award.
Quote FOR Destination rates inclusive of applicable taxes/GST; prices are firm for the contract period.
Payment is 100% of bill value after delivery and consignee certification, against original invoices, PAN photocopy, and recovery of statutory levies; GCC targets payment within 60 days of invoice/claim.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Tenderers must not have prepared the tender as consultants and must not be under a GoK declaration of ineligibility for corrupt and fraudulent practices.
GST registration, firm/entity registration, PAN, IT returns (3 assessment years) and GST returns (3 FYs) are required.
Retail seller/distributor bidders need at least 3 years' similar-work experience with one completed work ≥ 30% of estimated amount, proved by POs and completion certificates for the previous three financial years.
Turnover of not less than 80% of estimated cost for at least 3 years in any of the last 5 financial years, supported by CA-certified financials uploaded on the e-portal.
If the tenderer did not manufacture the goods, manufacturer's authorization (Section XIII form) is required under ITT; supplies for any particular item should be from one manufacturer only.
No consortium, joint venture, or multiple-bidder association rules are specified in the tender document.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual Rate Contract for one year for supply of stationery materials to various sections of VTU (2nd Call; Tender Ref. T-743/2026-27).
One schedule of 110 stationery line items with approximate quantities; supplies are to VTU Belagavi / various university sections on FOR Destination basis.
Bidders must verify sample materials at VTU Stores & Purchase before e-portal submission and supply strictly as per samples; doubtful materials may be manufacturer-tested at supplier's risk and cost.
No specific delivery period (days from order) is filled in the Schedule of Requirements; delivery must follow the schedule specified by the Purchaser / Notification of Award, with evaluation treating offers beyond one month of any stipulated period as unresponsive.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids are to be submitted through the Government of Karnataka e-procurement portal only (kppp.karnataka.gov.in); opening is also through the e-portal.
Tender must be signed by the tenderer or a duly authorized person with written power-of-attorney; all pages (except unamended printed literature) initialed; alterations initialed.
Earnest money of ₹1,00,000 must be paid/secured through the e-procurement web portal; tenders without required security are non-responsive.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Cover page fixes last receipt at 24-8-2026 @ 12.30 PM, while IFT Clause 5 says upload before 2.30 p.m. on 24-8-2026.
IFT requires EMD valid for 90 days beyond tender validity; ITT 13.3(e) requires only 45 days beyond original tender validity.
Cover and Section V describe stationery materials, but the page-2 header calls the tender 'General & Housekeeping Materials'.
ITT mandates e-procurement-only submission, yet still requires two paper copies (Original/Copy) and EMD 'in its original form'.
SCC/GCC retain hardware/software acceptance tests, 3-year AMC pricing, and related performance-security language that do not match a stationery ARC scope.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask VTU/portal admin which time prevails — cover 12.30 PM or IFT 2.30 p.m. — and whether the kppp clock is IST.
Request the official estimated amount/cost figure (or confirm it equals the bidder's total quoted value) because qualification percentages cannot be computed from the document alone.
Ask the maximum days allowed from each purchase order/indent to delivery at consignee, since Schedule of Requirements leaves delivery schedule blank but LD and evaluation still assume a stipulated period.
Seek written confirmation whether hardware acceptance tests, 3-year AMC pricing, manufacturer quality-control proforma and related warranty/PBG extensions apply to this stationery ARC.
Ask Stores & Purchase for sample-inspection timings, whether a sample-viewing certificate must be uploaded, and whether equivalent brands are acceptable where a brand is named (Kangaro, PILOT, JK Red, Apsara, etc.).
Clarify the controlling EMD validity (45 vs 90 days beyond bid validity) and whether any offline BG original must still be delivered despite 'e-procurement web portal only'.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay LD is 0.5% of delayed goods' delivered price per week (or part), capped at 10% of Contract Price; thereafter Purchaser may terminate and buy risk-purchase excess from the supplier.
Rate-contract delivery dates are not pre-fixed in Section V, yet LD and responsiveness rules assume a stipulated schedule—creating open-ended schedule risk once orders are placed.
Award quantities may move ±25% at the same unit rates, and contract prices are firm—so volume and input-cost risk sits with the supplier over the one-year ARC.
Cash flow is back-ended: 100% after delivery & consignee certification, with GCC outer limit of 60 days from invoice—no advance is provided.
Mandatory pre-bid sample viewing plus supply strictly as per samples; Purchaser may manufacturer-test materials at supplier's risk and cost and reject non-conforming goods for free replacement.
Purchaser may terminate for convenience; disputes go to sole arbitration and contract interpretation is restricted to Belagavi City jurisdiction.
Because estimated cost is undisclosed and equipment/AMC boilerplate remains in the book, bidders face eligibility uncertainty and possible post-award imposition of unsuitable obligations.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Registrar, Visvesvaraya Technological University (Purchaser), Jnana Sangama, Belagavi – 590 018.
Registrar office phone 0831-2498100, fax (0831)2405467, website www.vtu.ac.in.
Tender download/submission portal is http://www.kppp.karnataka.gov.in; contractual notices use the Registrar, VTU, Jnana Sangama, Belagavi-590 018 address.