Tender publication
Tender Call Notice dated 03/09/2026; the document does not state a publication time.
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STREET SWEEPING DRAIN DE-SILTING, BUSH UPROOTING, DE-WEEDING, CONSERVANCY CLEANING, DOOR-TO-DOOR WASTE COLLECTION AND TRANSPORTATION OF MUNICIPAL SOLID WASTE (BOTH HOUSEHOLD AND COMMERCIAL) AND MUNICIPAL WASTE COLLECTION AND TRANSPORTATION FOR ZONE-2
Sambalpur Municipal Corporation · Sambalpur, Odisha2026_ORULB_140095_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Sept 2026
1 Oct 2026
₹12.2 Cr
₹12.2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender Call Notice dated 03/09/2026; the document does not state a publication time.
Pre-bid proposals/queries are due 09/09/2026 by 17:00/5:30 PM; the pre-bid meeting is 10/09/2026 at 03:00 PM in the SMC Conference Hall.
Online bids close on 01/10/2026 at 17:00 Hrs.
Technical bids open on 03/10/2026 at 11:00 AM; the financial opening date will be communicated only to responsive, technically qualified bidders.
180 days from the last date of bid submission (01/10/2026); extension may be requested, and refusal does not forfeit EMD.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Rs. 12,18,79,848/- (Rupees Twelve Crore Eighteen Lakh Seventy-Nine Thousand Eight Hundred Forty-Eight Only).
Rs. 10,000/- payable online through the Odisha e-Procurement Portal.
Rs.12,18,798/- for Zone-02, payable online with the General & Techno-Commercial Bid; no interest is payable. The RFP does not prescribe a separate EMD instrument validity or claim period.
Within 15 days of LoA, furnish 5% of the first-year annual contract value as an irrevocable bank guarantee from a Nationalized/Scheduled Bank in favour of the Municipal Commissioner, SMC. The stated validity is 15 months (12 months plus 90-day claim period), but this conflicts with the 3-year initial service period and must be clarified.
Abnormally low bids attract incremental APS: none from 0% to below 10%; 0.1% of bid price for each 1% reduction from 11% through below 20%; at 20% or more below estimate, 1% plus 0.2% for every 1% beyond 20%. APS forms part of performance security.
Quote a lump-sum monthly fee, evaluated on a 12-month annual value excluding GST. Price includes all operating costs and statutory charges except GST; only statutory minimum-wage changes and corresponding EPF/ESI for prescribed minimum manpower are adjustable—fuel, inflation, consumables and maintenance are not.
Submit the monthly bill in duplicate by the 6th of the succeeding month after paying wages and machinery charges and enclosing payment, EPF/ESI and statutory evidence. SMC pays electronically after performance certification, deductions and penalties; no deadline for SMC to release a certified bill is stated.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bid only as a single reputed business entity/firm/trust/society or Government-owned entity, registered under the relevant statute and operating for at least 7 years as of bid submission.
During the last 7 years, successfully execute qualifying MSWM activity continuously for more than 2 years in a city/part with Census 2011 population above 1,00,000, including at least one similar ULB contract with executed value not less than Rs. 4,00,00,000/- as principal contractor.
Handle and transport at least 45 TPD of municipal solid waste under one contract in one ULB for at least 3 years during the last 7 years.
Demonstrate at least 300 personnel in one calendar month under one MSW contract in one ULB within the last 5 financial years up to FY 2025-26; aggregation is prohibited and the exact month's EPF ECR must support the claim.
Hold valid Labour Licence, EPF registration, ESI registration, PAN and GST registration.
Average annual turnover must be at least Rs. 6,00,00,000/- across FY 2022-23, 2023-24 and 2024-25; no loss in the last 2 financial years; positive net worth at least Rs. 3,00,00,000/- as on 31 March 2025. CA certificates require valid UDIN.
JV, consortium, association, partnership or tie-up bids are prohibited and rejected; only the bidding single entity's credentials count, not parent, subsidiary, sister concern, franchisee or proposed subcontractor credentials.
Reject any bidder convicted of a criminal offence as of submission, having a conflict of interest, ever blacklisted/debarred/barred, or with non-performance, abandonment or default termination history; false or fabricated eligibility documents also trigger rejection.
After meeting Clause 1.11, score at least 60/100 in the General & Techno-Commercial evaluation. Non-attendance at the in-person technical presentation scores zero for its 30-mark section.
Any third party/company/person operating Odisha's e-Procurement system, including its subsidiaries or parents, is ineligible.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Provide street/road/footpath and public-place sweeping; drain cleaning and de-silting; bush uprooting, de-weeding and conservancy cleaning; carcass lifting; door-to-door household/commercial waste collection; and segregated transportation to designated facilities/disposal sites.
Cover wards 16, 17, 19, 21, 22, 23, 24, 25, 26, 27, 31, 32 and 35: estimated 2025 population 142,648, 31,698 households, approximately 318 km streets and 215 km drains.
Transport segregated waste to the ward-tagged MCC/MRF Wealth Centres; send street-sweeping/drain silt and contaminated inert waste to SMC's landfill at Sikirdi, without mixing waste streams.
Continuously deploy at least 13 Area Supervisors, 40 skilled CSWs, 360 unskilled sanitation workers (including D2D vehicle loaders), and 26 unskilled tractor loaders, plus standby/replacement manpower.
Deploy at least 31 LCVs, 13 tractors, 1 backhoe loader-cum-excavator, 1 tractor backhoe loader and 2 tipper vehicles, plus standby vehicles. D2D LCVs are required to be brand new; other heavy vehicles/machinery must be model year 2020 or newer.
Provide facial-recognition biometric attendance, GPS tracking and ICT monitoring; maintain at least 98% GPS operational coverage and repair failures within 24 hours; establish a staffed 24x7 control room/local office within SMC for monitoring, reporting and grievances.
Operate every day: road sweeping/drain de-silting 05:00-10:00 and commercial/high-footfall night shift 22:00-23:00; waste collection/transport 07:00-12:00 and, where required, 22:00-midnight. Market/commercial areas require twice-daily/night sweeping.
Initial service period is 3 years, extendable by 2 years for satisfactory performance and approval. A beat/location deployment plan is due within 15 days of agreement signing; operations must commence within 30 days of the effective/COD date.
Comply with Solid Waste Management Rules, 2026 and subsequent Government amendments/instructions, SBM guidance and applicable pollution/safety rules. Biomedical and hazardous waste collection, transport, treatment and disposal are excluded; accidental finds must be reported to SMC with precautions.
The financial BOQ contains one composite sanitation service line for 12 months, quoted as an all-inclusive lump-sum monthly rate excluding taxes.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through https://www.tendersodisha.gov.in. Upload the General & Techno-Commercial Bid (Cover-A) and online BOQ/Price Bid; electronic files must be PDF/JPEG, maximum 5 MB each (multiple files allowed).
Portal registration requires a valid Class II or Class III DSC attached to the login; all uploaded documents must be digitally signed under the IT Act, 2000.
The authorized signatory must sign and stamp every tender/supporting page; corrections/alterations must be initialled. Place the prescribed checklist first in Cover-A, then index, paginate and arrange documents in checklist order.
The RFP is internally inconsistent: Clause 1.31 first prohibits physical/hard copy but then permits it only by Registered Post/Speed Post/Courier; Bid Data gives a malformed deadline of 03/10/20226 at 11:00 AM, and bid opening checks online versus physical copies. Obtain written clarification before dispatch. Originals are otherwise produced on demand, and L-1 must produce originals within 5 days after price-bid opening.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 1.31 says both that hard copies are strictly prohibited and that they may be couriered; Bid Data gives the impossible year 20226 and a deadline simultaneous with technical opening, while evaluation expects a physical copy. No reliable physical-submission deadline can be derived; obtain written clarification.
The service period is 3 years plus a possible 2-year extension, but performance security is drafted for a 12-month contract plus 90 days and only a further 1-year extension. The service-period clause governs duration, but the required BG tenure is unresolved and needs amendment/clarification before issuance.
Clause 1.15 maps Appendix-E to net worth, F to write-up, G to local office, H to non-blacklisting, I to no relation, J to litigation, K to legal status and L to conflict. Cover-A's checklist shifts E onward and omits the net-worth certificate, while the printed Appendix-K is actually the criminal-case affidavit. Follow the actual printed forms and submit all Clause 1.15 items, but seek an official corrected checklist/legal-status form.
Eligibility requires the ECR for the exact single month used to claim peak deployment; Cover-A instead asks for EPF/ESI ECR/payment confirmation for the last 3 months. Neither necessarily proves the other. Submit both sets pending clarification; the exact peak-month ECR prevails for the eligibility test because it is the specific criterion.
The scope permits D2D vehicles provided by SMC and the penalty matrix refers to SMC-provided LCVs, yet the deployment clause requires D2D LCVs to be brand new and the BOQ prices Agency-provided LCVs. The specific resource/BOQ requirement suggests bidders should price brand-new agency LCVs, but SMC must clarify the number and condition of any vehicles it supplies.
Clause 2.14(B) says all vehicles/machinery are model year 2020 or newer, while Clause 2.14.1 specifically requires D2D LCVs to be brand new. The later, vehicle-specific brand-new requirement prevails for D2D LCVs; 2020-or-newer applies to other heavy vehicles/machinery.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Is a physical Cover-A required? If yes, specify the exact documents, corrected deadline/year, courier address and whether receipt must precede technical opening; reconcile Clauses 1.31 and 1.34.
Please issue a corrected BG validity/renewal requirement matching the 3-year initial plus 2-year optional contract; confirm whether one BG must cover the full initial term plus 90-day claim period or be renewed annually.
Please confirm the controlling appendix mapping and provide the intended Bidder Legal Status form, because Clause 1.15, Cover-A checklist and printed Appendices E-K do not align; also confirm that the omitted net-worth certificate remains mandatory.
Must bidders upload the exact historical peak-month EPF ECR, the last 3 months' EPF/ESI records, or both? Confirm whether the last 3 months means immediately preceding bid submission.
State how many D2D LCVs SMC will hand over, their age/condition/ownership obligations, and how many of the 31 minimum LCVs the bidder must procure brand new; confirm maintenance, insurance and GPS cost allocation.
Specify SMC's time limit for releasing a correctly certified monthly bill and interest/remedy for delay; the contractor must fund wages and fleet charges by the 6th, but termination is allowed only after five consecutive certified bills remain unpaid.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The detailed matrix imposes location/person/vehicle/day penalties up to Rs.1,00,000 per day for sanitation-affecting strikes; rates rise 10% annually, are deducted from the same month's bill, and SMC reserves power to impose penalties beyond the matrix for gross negligence.
SMC may cure deficiencies itself or through third parties, supplement manpower/equipment, and recover all costs from bills, security or other dues, in addition to penalties and termination.
The contractor must pay wages and machinery charges by the 6th and submit statutory proofs before its bill is processed, while SMC states no payment-release deadline and the contractor's termination right arises only after five consecutive certified bills are unpaid.
Except statutory minimum-wage/EPF/ESI adjustment for minimum prescribed manpower, the bidder bears fuel, electricity, consumables, spare parts, fleet maintenance, overhead and inflation increases for the 3-year initial term and possible extension.
SMC may terminate on 30 days' notice for persistent penalties, repeated failures or at its sole discretion for public interest/administrative exigency/policy or any other justified reason; pending dues and liabilities may be adjusted against bills/security.
Performance-security tenure is inconsistent with the service term, while SMC may partly or fully forfeit it for mobilisation failure, resource shortfall, persistent deficiency, material breach or false documents; unresolved claims allow retention beyond completion.
The minimum deployment is 439 listed personnel plus 48 listed vehicles/machines, reserve manpower/fleet, new D2D LCVs, 24x7 control room and 365-day uninterrupted services. Emergency manpower/machinery is mandatory on notice; authorized extra manpower is reimbursed only at minimum wages without markup and requires daily countersigned attendance.
The contractor and its staff may not collect user charges, tips, fees or donations from the public; verified violations can trigger penalty, recovery, discipline and repeated-violation termination.
A bidder may bid across zones but ordinarily can win only one; if it wins Zone 1 its Zone 2 price is not opened, and similarly for Zone 3, subject to SMC's discretionary exception where competition is inadequate. This affects multi-zone bid strategy and sunk bid costs.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Commissioner, Sambalpur Municipal Corporation, Durgapali, Sambalpur - 768006, Odisha. General communications email: [email protected]. No person name or phone number is stated.
Send pre-bid queries to [email protected] by the stated clarification deadline.
Conference Hall, Sambalpur Municipal Corporation, Sambalpur.
If hard-copy submission is confirmed as required, Clause 1.10 addresses bid envelopes to the Commissioner at Durgapali, Sambalpur - 768006; however, the conflicting hard-copy clauses mean bidders should obtain written confirmation before dispatch.