Publication and clarification
EOI posted on 03.08.2026; clarification requests close on 04.08.2026 at 3:00 PM. Online bid submission starts on 04.08.2026 at 10:00 AM.
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Selection of back end partner for Supply and Distribution of Curriculum Aligned Teaching Learning Materials TLMs for Pre Primary to Grade V in Government Schools of Himachal Pradesh
Telecommunications Consultants India Limited · Shimla, Himachal Pradesh2026_TCIL_286443_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Aug 2026
6 Aug 2026
₹5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
EOI posted on 03.08.2026; clarification requests close on 04.08.2026 at 3:00 PM. Online bid submission starts on 04.08.2026 at 10:00 AM.
Online bids close on 06.08.2026 at 3:00 PM. Technical Bid (Part-I) opens online on 06.08.2026 at 3:30 PM; Financial Bid (Part-II) opening will be notified later.
210 days after the date of bid opening; a shorter-validity bid is non-responsive. TCIL may request extension if the end client extends its validity.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is stated in the EOI or appended client tender.
INR 5,00,000. Accepted forms: DD payable to TCIL at New Delhi, FDR, banker's cheque, electronic transfer, BG/e-BG from an SFMS-enabled Scheduled Commercial Bank, or Insurance Surety Bond. Clause 1.4 states 120-day validity; bidders should seek clarification because the prescribed BG/Surety formats require cover through 30 days after the 210-day bid validity.
MSEs (goods/services tenders) and Start-ups are exempt, subject to the prescribed proof. MSEs need the relevant Udyam Certificate plus a Statutory Auditor certificate; traders/resellers/distributors/agents cannot claim the MSE benefit. Start-ups need a DIPP/DPIIT registration certificate.
NIL.
Successful bidder must undertake to provide back-to-back Performance Security equal to 5%. It is due within 15 days of the earliest of LOI/PO/contract, may be FDR, banker's cheque, SFMS BG/e-BG or Insurance Surety Bond, and is stated to remain valid for 6 months from award. Release is tied to completion of obligations/warranty and return of TCIL's security by the client.
No advance. Payment is strictly back-to-back: entitlement arises only after client acceptance, certification and payment to TCIL, then within a reasonable 15 working days after receipt, less statutory/contractual deductions. Client delay gives the partner no claim against TCIL; payment is only against a valid tax invoice.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder/OEM must submit the Make in India undertaking with local-content calculation. The EOI recites that only Class-I suppliers are eligible where the nodal ministry has declared sufficient local capacity/competition; otherwise only Class-I and Class-II suppliers are eligible absent a global tender.
Bidder must be an Indian registered company, proprietorship, partnership firm or Government society; submit incorporation/registration/partnership proof. Valid PAN and GST are required, although GST may be supported by an undertaking to register before work starts. PF registration proof is mandatory.
Average annual turnover for the last 3 financial years ending 31 March of the previous financial year: at least INR 1.05 Cr, reduced to INR 0.87 Cr for MSEs/Start-ups, excluding taxes. Net worth must be positive as at 31 March of the last financial year, and PBT must be positive in two of the last three financial years.
Within 7 years before bid submission: either two similar works of at least INR 1.05 Cr each (INR 0.87 Cr for MSEs/Start-ups), or one similar work of at least INR 1.40 Cr (INR 1.22 Cr for MSEs/Start-ups), excluding taxes. Similar work means planning/development/manufacturing or procurement/supply/distribution of TLMs, educational kits, school supplies, FLN interventions or educational-material distribution. Submit work order and client completion certificate.
Start-ups already empanelled with TCIL in relevant categories on the EOI issue date are exempt from the financial and similar-work experience criteria.
Provide bid-specific MAF(s) from OEMs in TCIL's name; if unavailable with the EOI response, undertake to provide them before financial-bid opening. Submit highlighted technical data sheets and OEM compliance where specifications/functions are not in the data sheet.
Bidder must not be blacklisted/debarred/banned/restricted by any Union Government, State Government or PSU on bid date and must submit the prescribed No-Conviction Certificate. It must not be insolvent/under receivership/bankrupt/winding up/suspended or subject to such proceedings. A TCIL PO cancelled on risk-and-cost grounds for non-performance or non-submission of performance guarantee in the last 2 years makes the vendor ineligible.
Certify compliance with restrictions on bidders/beneficial owners/subcontractors from countries sharing a land border with India, attaching competent-authority registration where applicable; obtain the corresponding OEM undertaking before financial opening if not initially available. All submitted information must be genuine, and labour-law/RPL workforce commitments are required.
Submit clause-by-clause compliance to every EOI/client-tender section or a No-Deviation Certificate, plus OEM product compliance. Maintain a local office at the work location with address proof, or undertake to open one after award. Consortium bids are not allowed.
The appended client tender evaluates the CPSU on a 100-mark technical proposal; at least 70 marks are required for financial evaluation. Evidence covers organization/logistics, similar assignments, methodology/work plan, and valid ISO 9001 and ISO 14001 certificates. The back-end partner must support TCIL with evidence relevant to its proposed scope.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, development, manufacturing/procurement, school-wise packaging, supply and user-end distribution of curriculum-aligned English, Hindi and Mathematics TLMs for Pre-Primary to Grade V, plus digital integration, across 9,719 Government/PM SHRI schools and 12 DIETs in Himachal Pradesh.
Per school, the prescribed BOQ contains 7 language items, 4 mathematics items and 1 interlocking puzzle foam-mat item; generally one unit/item per school, with the wooden place-value abacus supplied as the stated kit contents. The requirements/quantities are expressly indicative and may vary with actual requirements.
Use durable, reusable, child-safe, non-toxic and environmentally responsible materials; conduct pre-dispatch checks and ensure dimensional, print, colour, content, finish and functional consistency. Submit prototypes and technical specifications for approval before mass production and replace damaged, defective, missing or short-supplied material without extra cost.
Develop QR-linked reference content, including demonstration videos, facilitation scripts, bilingual audio and printable resources, and deploy an offline-first low-bandwidth platform for content, training modules, certification tracking and dashboards integrated with Himachal Pradesh VSK. Physical teacher-led TLM use is not replaced.
Provide district/school dispatch plans; transport, handling, unloading and delivery including remote/tribal locations; labels with programme/district/block/school/UDISE/inventory data; acknowledgements and photographic proof. Conduct one-day online TLM orientation for one pre-primary and one primary teacher from each of 9,719 schools, then submit dispatch/inventory reports and final completion report.
T is the Work Order/LOA date. Performance bank guarantee: T+15 days; QR platform/resources: T+120 days; teacher capacity building: T+150 days; end-line/final completion report: T+180 days. Overall execution period is 6 months. The table does not print a separate date against the physical supply/deployment row.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submission is mandatory online on GePNIC (https://www.etenders.gov.in). Technical Bid is Part-I and Financial Bid is Part-II; upload the unpriced price bid/BOQ with the technical bid and keep all pricing out of the technical proposal. Financial opening is later.
The DSC used for portal upload must belong to the authorized signatory supported by Board Resolution/authorization. The integrated client instructions require every technical-proposal page to be signed, numbered, and preceded by a table of contents. No DSC class is specified.
If EMD is paid electronically, put the UTR in the online technical bid. Original DD/BG/FDR/Insurance Surety Bond must reach the Tender Issuing/Accepting Authority by the online bid deadline; a signed/stamped Integrity Pact, if applicable, is also required physically at bid submission. The EOI leaves the offline submission address blank, so obtain written confirmation before dispatch.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The cover prints 'Date of Issue:03.08.2028' while the same page header and all operative dates identify 03.08.2026. The operative year is 2026; bidders should not reproduce 2028 in forms.
The appended client notice says publish date 01/08/2026 but submission deadline 10/07/2026, which predates publication. Those are client/CPSU-stage dates and cannot govern this back-end EOI; Clause 1.1's 06.08.2026 3:00 PM deadline governs the EOI.
Clause 1.4 says every EMD form is valid for 120 days, while the bid is valid 210 days and the prescribed BG/Surety text requires validity through 30 days after bid validity (effectively at least 240 days from bid opening). No precedence rule resolves this drafting conflict; use the longer form-compliant cover or obtain written clarification.
Clause 1.2(l) expressly prohibits consortium bids, but the checklist retains 'Consortium Agreement (if applicable)' and Section 17 includes a consortium MoU. The specific eligibility prohibition prevails: submit as a single bidder and use Section 17(B) only if selected.
Clause 6.3(d) calls QR-linked content 'optional', but the deliverables require QR-enabled kits and mandate an offline-first platform integrated with VSK by T+120. The detailed deliverables/timeline is more specific and should be priced as mandatory pending clarification.
The client penalty clause caps non-completion penalty at 10% of contract value, while TCIL's generic LD clause caps LD at 12%. Clause 3.14 first states LD is back-to-back on the absolute value levied by the client and Section 3 prevails over other EOI text; therefore the client-levied 10% should apply for deliverable delay, but clarify whether TCIL can additionally apply its generic LD.
The EOI requires offline originals but leaves the receiving address as an unfilled placeholder. The cover gives TCIL Bhawan as the corporate address, but the tender never confirms it as the offline tender-receipt address; written confirmation is required.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Should every EMD be valid 120 days under Clause 1.4, or at least the 210-day bid validity plus the prescribed 30-day claim period? Request an exact expiry date acceptable for DD/FDR/BG/Surety.
Identify the named Tender Issuing/Accepting Authority, complete address, room/contact and receipt method for original EMD and physical Integrity Pact, because Clause 2.12 contains only a placeholder and originals are due by the online deadline.
State the binding completion date for manufacturing, school-wise delivery, unloading and acceptance. The timeline table leaves the physical supply row undated while assigning T+120/T+150/T+180 to digital, training and closure milestones.
Is QR content optional, or must the bidder deliver QR-enabled kits plus the offline-first VSK-integrated platform, teacher certification tracking and dashboards? Request hosting, data/API, cybersecurity, content ownership, acceptance and support requirements for pricing.
Provide the signed/proposed TCIL–SSA payment schedule, acceptance documents, retention/deduction rules and expected client payment periods. The EOI imposes no advance and a pay-when-paid condition but the appended client tender states no operative payment milestones.
Confirm whether the client 10% non-completion cap is the sole back-to-back exposure or whether TCIL's 12% LD, client penalty, risk purchase and other recoveries can be cumulative; also define the base for the first 2% and later 5% penalty.
Confirm whether 9,719 school kits and 12 DIET kits are committed minimum quantities and how DIET quantities are built up. The BOQ is per school and the EOI says quantities are indicative and may vary, materially affecting unit pricing and logistics.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The partner finances execution with no advance and is paid only after client acceptance, certification and payment to TCIL; client delay creates no claim against TCIL. Payment can also be reduced to the client's certified value and remains subject to deductions.
Within 180 days the bidder must develop/approve/manufacture/package/distribute school-wise kits across 9,719 schools and 12 DIETs, including remote and tribal areas, deploy the digital platform by day 120, train two teachers per school by day 150 and close by day 180. Prototype approval precedes mass production, but no approval turnaround is stated.
Client non-completion penalties begin at 2% for the first 15 days, then 5%, capped at 10% of contract value. TCIL's generic LD escalates from 0.5% weekly to 1% weekly and caps at 12%, while Clause 3.14 says client LD passes through on absolute value; cumulative exposure is unclear and TCIL says its LD assessment cannot be challenged in arbitration or court.
5% performance security is due within 15 days and nominally valid six months, but refund waits for return of TCIL's client security and completion of all obligations/warranty. Failure to furnish or perform can cancel the award, forfeit bid/performance security and lead to debarment up to 2 years.
After non-performance TCIL may terminate, re-procure through a third party at the partner's risk/cost and recover additional cost. TCIL may set off claims against amounts or refundable security due under this or any other contract.
Prices remain firm for the contract, while TCIL may vary award quantities by ±25%, place repeat/add-on orders up to the original contract value in aggregate within 12 months, and the BOQ quantities are only indicative. This creates scale, commodity and logistics-cost risk without escalation protection.
Bidder bears no-cost replacement of damaged/defective/missing/short supplies, remains fully liable despite subcontracting, indemnifies Samagra Shiksha against third-party IP claims including compensation/court/lawyer costs, and must complete all requested knowledge/document transfer before exit.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Telecommunications Consultants India Limited (TCIL), Emerging Technologies, TCIL Bhawan, Greater Kailash-I, New Delhi–110048, India. Main telephone: +91 (11) 26202020; fax: +91 (11) 26242266; email: [email protected].
Sudhir Kumar, GM (Emerging Technologies), telephone 011-26202612 / +91 9871051550, email [email protected].
Assistant Controller of Finance, Samagra Shiksha, Himachal Pradesh; phone 0177-2659852; official email [email protected]. Client office: Samagra Shiksha, Himachal Pradesh, Lalpani, Shimla-171001.
Not specified: Clause 2.12 leaves the offline document address as a placeholder. Do not assume the corporate address; obtain written confirmation from the project contact before sending originals.