Supply and Installation of Inverter Split ACs

Bid publication date

GeM Bid Document dated 04-09-2026 (Bid Number GEM/2026/B/7998176).

• ATC covering memo is dated 01/09/2026, but the published GeM bid face is dated 04-09-2026.
• No corrigendum amends the publication date.

Pre-bid / clarification deadline

No pre-bid meeting date or pre-bid query submission deadline is stated in the bid documents.

• Technical clarifications during technical evaluation are allowed for 2 Days after bid opening/evaluation stage, which is not a pre-bid deadline.

Bid submission end date/time

Bid End Date/Time: 19-09-2026 18:00:00.

• Automatic bid extension applies only if fewer than the minimum number of bids (1) are received: extension of 3 days, maximum 1 auto-extension.
• No corrigendum extends this date.

Bid opening date/time

Bid Opening Date/Time: 20-09-2026 18:00:00.

• Original EMD Demand Draft must be submitted during office hours before the opening of the bid (ATC).

Bid offer validity

Bid Offer Validity is 70 Days from the Bid End Date.

• GeM GTC requires Bid Security/EMD validity of 45 days beyond bid validity where EMD is taken.

Delivery / completion timeline

Delivery period is 15 days for each BOQ line item from placement of contract/order.

• Consignee schedule repeats 15 delivery days for quantity 16 of each item.
• ATC requires delivery within the GeM supply/contract order delivery period.

Estimated bid value

Estimated Bid Value is INR 11,00,000.

• Estimated value is for guidance on EMD and eligibility (turnover/past performance/experience) and does not bind quoted price.

EMD / bid security

EMD Amount is INR 10,000; Advisory Bank State Bank of India; beneficiary District Magistrate, Sheikhpura.

• ATC requires EMD only as Demand Draft of Rs. 10,000 payable at Sheikhpura in favour of The District Magistrate, Sheikhpura; scanned DD upload plus original DD before bid opening during office hours; ATC says EMD mandatory with no exemptions.
• GeM Bid Detail also states EMD shall be accepted in the form of a surety bond, and EMD & Performance security should be in favour of Beneficiary wherever applicable.
• GeM Bid Detail provides standard MSE EMD exemption language (manufacturers/service providers; traders excluded), while ATC bars all exemptions — treat as a conflict (see contradictions); GeM GTC further says ATC clauses taking EMD from exempt categories are null and void.
• GeM GTC defines Bid Security forms (Insurance Surety Bond, DD, FDR, Banker's Cheque, BG/e-BG, or online) and requires validity 45 days beyond bid validity.

Tender / bid document fee

No tender fee or bid participation fee is stated in the bid documents.

• GeM disclaimer lists asking for tender fee/bid participation fee among disallowed ATC practices.

Performance security / ePBG

ePBG/Performance Security is marked Required: No in the Bid Document.

• Despite ePBG Required: No, Annexure-I Bid Security Declaration still refers to furnishing Performance Security after acceptance.
• GeM GTC default for e-bidding allows Buyer to take Performance Security up to 5% (GFR 3%-5%), valid 2 months beyond contractual obligations including warranty, to be submitted within 15 days of award — but this bid's ePBG flag is No.

Pricing basis and inclusions

Quoted rates must be Supply and Installation inclusive of GST, installation, transportation and 2-year maintenance; no separate freight/installation/packing charges payable.

• No upward rate revision during supply order/contract or extension period.
• Evaluation is total value wise.
• Option clause allows +/- 25% quantity at contract placement and +25% during currency at contracted rates.

Payment terms

Payment within 45 days of CRAC issuance and online bill submission (superseding GeM GTC 10-day timeline); no advance payment.

• ATC: electronic payment only after satisfactory completion and departmental verification; no payment for unsatisfactory/defective supply.
• TDS under Income Tax/GST Act deductible; GST and Income Tax deductions at payment as per rules.
• Bill with challan/delivery challan receipt verified by head of concerned institution.
• Irregularities may attract bill deductions on Departmental Purchase Committee recommendation.

Bidder turnover

GeM Bid Detail requires minimum average annual turnover of the bidder of 3 Lakh(s) for 3 years; ATC additionally requires 3-year average turnover not less than 50 lac.

• Turnover eligibility criteria: To be verified by the buyer at the time of technical evaluation.
• Documentary evidence: certified audited balance sheets or CA/Cost Accountant certificate for last three years ending 31st March of previous FY; if entity <3 years old, average of completed years after constitution.
• MSE/Startup relaxation for Years of Experience and Turnover: No.
• Conflict between 3 Lakh (bid detail) and 50 lac (ATC) is recorded under contradictions.

OEM turnover

OEM Average Turnover (Last 3 Years) required is 5 Lakh(s).

• Same documentary form as bidder turnover (audited BS or CA/Cost Accountant certificate).

Experience criteria

1 Year(s) past experience required for same/similar service/products.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organisation/PSU for the indicated number of Financial years before bid opening date.
• Support with copies of relevant contracts and delivery acceptance certificates like CRAC for some quantity during each Financial year.
• For bunch bids, primary product category having highest value must meet the criterion.
• No MSE/Startup experience relaxation.

Past performance

Past Performance requirement is 20% of bid quantity in at least one of the last three Financial years before bid opening, to Central/State Govt/PSU.

• Bidder or its OEM (themselves or through re-seller(s)); submit contracts proving cumulative order quantity in any one financial year.
• For bunch bids, primary product with highest bid value must meet the criterion.

Make in India / local supplier eligibility

Only Class 1/Class 2 local suppliers may participate; Non-Local suppliers are not eligible (eligible MSEs still allowed to participate per MII text).

• Minimum local content: 50% for Class 1 and 20% for Class 2 for each item category.
• MII purchase preference: Yes; preference to MII sellers up to L1+20%; maximum 50% of bid quantity for MII preference.
• Local content certificate from OEM required to avail purchase preference.

MSE purchase preference

MSE Purchase Preference is Yes: MSE OEMs within L1+15% may match L1 for up to 25% quantity.

• Bidder must be manufacturer/OEM of offered product on GeM; traders/resellers excluded from MSE preference.
• Benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.

Bihar registrations required by ATC

ATC mandates Bihar Shop & Establishment Act registration or MSME certificate, and permanent Bihar GST registration under GST Act 2017.

• GSTR-3B returns for FY 2022-23, 2023-24 and 2024-25 mandatory.
• Last 12 months GST filing proof mandatory with financials.

Blacklisting / debarment and financial standing

Blacklisted bidders not accepted; notarized non-blacklisting affidavit required; bidder must not be under liquidation/court receivership/bankruptcy.

• Land-border country bidders eligible only if registered with Competent Authority (GeM GTC clause 26); false declaration grounds immediate termination.
• Bid Security Declaration exposes bidder to 1-year disqualification/debarment for withdrawal/modification during validity or failure to execute contract/furnish Performance Security.

Consortium / JV

No separate consortium size or equity rules are stated; Annexure-I notes that for a Joint Venture the Bid Security Declaration must be in the name of all JV partners.

Procurement overview

Supply and installation of 16 inverter split ACs and associated items for the renovated MP Hall of PM Shri Jawahar Navodaya Vidyalaya, Sheikhpura, funded by District Mineral Foundation, Sheikhpura.

• GeM Bid Number GEM/2026/B/7998176; BOQ Title TITL1; Type of Bid: Two Packet Bid; Category: Goods BOQ bunch.
• Total Quantity shown on bid face: 80 (5 line items x 16).
• Primary product category listed as Copper Tube.

Item-wise quantities and specifications

Five BOQ items, quantity 16 each, with ATC technical specifications for AC, stabilizer, socket+MCB, copper tube and wall mount kit.

• 1) Inverter Split Air Conditioner qty 16: 1.5 TR Class, 5 star BEE 2026 rating, ISEER 5.6, cooling capacity upto 5600W / 18000 Btu, four way swing, EEV precision cooling, Hybrid convertible, Smart view display, On/off timer with advanced start up, Filter clean Indicator, Silent air.
• 2) Voltage Stabilizer qty 16: Wall mountable, Spike Suppressor, Trip Delay, Circuit Breaker, Automatic Reset with output voltage correction.
• 3) Socket with MCB qty 16: Heavy duty 25A Socket with 20A MCB.
• 4) Copper Tube qty 16: 12 feet, Outer Dia 0.25 inch, Wall thickness 25 swg, Industrial grade metal.
• 5) Wall Mount Kit qty 16: 46 x 3 x 31 cm, upto 2 kg, rust proof metal, weighing capacity upto 200 kg; 2 brackets; 2 L-angle wall mounting brackets; 6 M8x50 mm anchor fasteners; 4 M8x35 mm bolts with nuts and washers; 4 M8x20 mm bolts with nuts and washers.
• Class 1/2 local content minima 50%/20% apply to each item category.

Location, delivery and installation

All materials to be delivered to designated place Sheikhpura within 15 days; consignee Komal Kumari at Chandni Chowk, Collectorate Office Sheikhpura, PIN 811105.

• End-use location is Renovated MP Hall, PM Shri Jawahar Navodaya Vidyalaya, Sheikhpura.
• Scope is Supply and Installation; rates include installation/transportation and 2-year maintenance.
• Partial supply bids not accepted; supply means complete material; late partial supply still attracts deduction on total material charge.
• Challan and pre-receipted bills/GeM invoice to accompany goods to consignee.

Warranty / after-sales

Minimum 2-year service and warranty declaration post sale/supply by Enterprise/OEM on notarized stamp paper (min Rs. 100) is mandatory; rates include 2-year maintenance.

Submission mode and portal

Online Two Packet Bid on GeM portal; financial bid opens only for technically qualified bidders.

• Bid process is on GEM Portal (ATC short-notice invitation).
• Conditional offers shall not be accepted.
• Technical bid must not mention rates, else bid cancelled.
• Documents submitted as clarification/representation are also displayed to other bidders after login.

Physical original submission

Original EMD Demand Draft must be submitted during office hours before bid opening; scanned copy uploaded online.

• ATC does not name a specific receiving desk beyond buyer/DM Sheikhpura context; original is required before opening on 20-09-2026.
• GeM disclaimer notes mandating physical documents (other than EMD and signed Integrity Pact, which can be submitted within 5 days of bid opening) as a pre-requisite can render bid null & void — here ATC requires original DD before opening.

Signing and attestation rules

Bidder must sign every page of documents submitted; several ATC declarations require notarized stamp paper (min Rs. 100) and/or letterhead with seal/signature.

• Self-attested declaration that all bid terms are acceptable is mandatory.
• Checklist of technical-bid documents must be recorded sequentially.

Digital / e-sign on GeM

GeM uses Aadhaar-based e-sign treated at par with digital signatures under the IT Act for portal documents; no separate Class of DSC is prescribed in this bid pack.

No corrigendum / addendum issued

The tender document set contains no corrigendum or addendum; original GeM Bid Document and ATC values apply as published.

• Final key values: Bid end 19-09-2026 18:00:00; Bid opening 20-09-2026 18:00:00; Bid validity 70 days from end date; Estimated value INR 11,00,000; EMD INR 10,000; ePBG Required No; delivery 15 days; quantities 16 each of 5 items.

Bidder turnover threshold: 3 Lakh vs 50 lac

GeM Bid Detail sets bidder minimum average annual turnover at 3 Lakh(s), while ATC Clause 6(i) requires 3-year average turnover not less than 50 lac.

• Impact: pass/fail eligibility differs by more than 16x; 50 lac exceeds the entire estimated bid value of 11 lakh.
• GeM disclaimer warns ATC clauses contravening bid detail sections (including specifications, EMD, ePBG, MII/MSE) may be treated null & void unless allowed by GeM GTC — turnover is a bid-detail field, so bidders should seek written clarification which figure will be applied in technical evaluation.
• Action: obtain buyer clarification before bid/no-bid; prepare documents for the stricter 50 lac only if buyer confirms ATC prevails.

EMD exemption: GeM/GTC allow vs ATC bans all exemptions

Bid Detail and GeM GTC provide MSE/startup (and other) EMD exemptions; ATC Clause 6(d) says EMD mandatory for all bidders with no exemptions of any kind.

• GTC expressly: No EMD to be taken from exempt category sellers even via ATC/STC; such ATC clauses are null and void.
• Also conflict on instrument: ATC mandates Demand Draft only; Bid Detail accepts surety bond; GTC lists DD/FDR/BG/surety/online etc.
• Action: MSE manufacturers should rely on GTC exemption path but still clarify with buyer because ATC is emphatic and original DD is demanded before opening.

Performance security: ePBG Required No vs Annexure-I / GTC default

Bid ePBG Detail is Required: No, but Annexure-I Bid Security Declaration still obliges furnishing Performance Security after acceptance, and GTC defaults to PBG for e-bids.

• Action: confirm in writing whether any performance security will be demanded post-award despite ePBG Required: No.

Arbitration: Bid Detail No vs ATC dispute clause

Bid Detail sets Arbitration Clause: No and Mediation Clause: No, while ATC Clause 7 titles a Dispute Resolution Mechanism (Arbitration) ending in Buyer discretion after 30 days mutual discussion.

• Legal-dispute jurisdiction is Sheikhpura Court (ATC Clause 22).

Liquidated damages quantum: ATC vs GeM GTC

ATC LD is 0.5% per week of purchase/work order cost, max 10% of contract/supply order value; GeM GTC LD is 0.5% of contract value of delayed quantity per week, normally max 5% of total contract value (10% only for inordinate delay >25% of completion period).

• ATC also says if even partial material is late, deduction is calculated on total material charge — harsher than GTC delayed-quantity basis.

ATC internal date stamping anomaly

ATC covering memo is dated 01/09/2026 while signature blocks show 11/09/26; GeM bid face is dated 04-09-2026.

• Does not change bid end/opening dates on the GeM Bid Document, but bidders should ensure affidavit dates are after the tender publication date used by the buyer (ATC requires affidavit dated after tender publication / not earlier than publishing date).

Which bidder turnover threshold applies — 3 Lakh or 50 lac?

Ask buyer to confirm in writing whether technical evaluation will apply GeM Bid Detail 3 Lakh average turnover or ATC 50 lac average turnover.

• Material bid/no-bid gate: 50 lac is ~4.5x estimated value and far above the GeM filter value.

Will MSE/startup EMD exemption be honoured despite ATC ban?

Seek confirmation whether GeM GTC exempt-category sellers (e.g., MSE manufacturers) are excused from the Rs. 10,000 DD, and if original DD is still insisted upon before opening.

• Also confirm acceptable instruments (DD only vs surety bond/BG per Bid Detail/GTC).

Is Performance Security payable post-award?

Clarify whether any PBG/ePBG/performance security will be taken despite Bid ePBG Required: No, given Annexure-I still references Performance Security.

Is permanent Bihar GST registration a hard eligibility bar for non-Bihar sellers?

Confirm whether firms without permanent Bihar GST registration are ineligible, or whether GST registration of another state plus local compliance is acceptable.

• This ATC requirement can exclude otherwise qualified GeM sellers outside Bihar.

Complete technical parameters for Voltage Stabilizer and copper piping scope

Request missing stabilizer ratings (kVA/VA, input-output voltage range, compatible with 1.5 TR inverter AC) and clarify whether each '12 feet Copper Tube' is a single tube or a pair (suction+liquid) per AC, plus installation accessories responsibility.

• Pricing and compliance risk if stabilizer underspecified and copper length insufficient for site routing.

Where exactly must original EMD DD be delivered before bid opening?

Ask for receiving office, officer name, working hours and acknowledgment process for original DD due before 20-09-2026 opening.

Very short delivery window with installation and complete supply

15-day delivery for 16 ACs plus installation accessories at Sheikhpura; partial supply not accepted and late partial supply still penalised on full value.

• Failure/non-acceptance of order treated as bidder failure with GeM policy action.
• Option clause can add up to 25% quantity with compressed additional delivery time rules.

Liquidated damages and one-sided deductions

ATC LD 0.5%/week up to 10% of full order value; irregularities can attract further bill deductions on Purchase Committee recommendation; no payment for defective/unsatisfactory supply.

• GTC may cap ordinary LD at 5% of total contract value, but ATC wording is harsher — commercial exposure if ATC applied as written.

All-inclusive 2-year maintenance pricing with no upward revision

Quote must embed GST, transport, installation and 2-year maintenance; no higher-side rate revision during contract/extension.

• Under-pricing warranty/maintenance is a direct margin risk.

EMD and physical DD logistics risk

Rs. 10,000 original DD must reach buyer during office hours before opening; missing original can fail the bid even if online upload is complete.

• ATC no-exemption stance vs GTC MSE exemption creates compliance uncertainty.
• Withdrawal/non-acceptance risks Bid Security Declaration debarment up to one year.

Payment and security cash-flow risk

No advance; payment only after satisfactory completion/verification and within 45 days of CRAC + online bill; TDS/GST deductions apply.

• If buyer later demands performance security despite ePBG No, payments become due only after PBG receipt under GTC default rules.

Buyer cancellation and forum risks

District Administration may reject/cancel/postpone any/all bids without assigning reason; disputes subject to Sheikhpura Court; bid arbitration clause marked No while ATC gives buyer discretion after failed mutual discussion.

Eligibility filter concentration (Bihar GST + local supplier + no MSE/startup experience-turnover relaxation)

Permanent Bihar GST, Class-1/2 local-only participation, and no MSE/startup relaxation on experience/turnover shrink competition but also create compliance traps for multi-state sellers.

• If ATC 50 lac turnover is enforced, many otherwise capable local installers may be shut out or face arbitrary rejection risk.

Inviting / buyer organisation

Mines & Geology Department Bihar / Mines And Geology Department, Office: Sheikhpura; procurement via District Administration / District Mineral Foundation context.

• ATC issued from समाहरणालय, शेखपुरा (खनन शाखा) under DM, Sheikhpura.
• Beneficiary for EMD: District Magistrate, Sheikhpura.

Buyer and grievance email contacts

Buyer Email: [email protected]; HOD grievance redressal Email: [email protected].

• ATC also requires delay intimation through GeM portal and e-mail.

Consignee / reporting officer and delivery address

Consignee/Reporting Officer: Komal Kumari; Address: 811105, Chandni Chowk, Collectorate Office Sheikhpura.

• End-use site referenced in ATC: PM Shri Jawahar Navodaya Vidyalaya, Sheikhpura (Renovated MP Hall).
• Physical original EMD DD is to be submitted before bid opening during office hours (Sheikhpura buyer/DM office context); no separate postal address line beyond Collectorate/Sheikhpura is printed for EMD receipt.