RFP availability / publication
RFP is available from 25-08-2026 to 19-09-2026 at 3:00 PM; Enquiry No. OCAC-SEGP-INFRA-0035-2026-26054 dated 25-08-2026.
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Supply, Installation and Maintenance of IP Based CCTV Surveillance System for PMSHRI Schools of OSEPA
OCAC · Bhubaneswar, OdishaRFP-26054-CCTV-762PMSHRI
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
29 Sept 2026
₹10 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP is available from 25-08-2026 to 19-09-2026 at 3:00 PM; Enquiry No. OCAC-SEGP-INFRA-0035-2026-26054 dated 25-08-2026.
Last date for receiving pre-bid queries is 31-08-2026 by 03:00 PM; pre-bid conference is on 03-09-2026 by 12:30 PM (virtual; link by email to query submitters).
Last date for online submission is 19-09-2026 at 03:00 PM on https://enivida.odisha.gov.in.
General & Technical bid opening is 19-09-2026 at 04:00 PM; Commercial bid opening is to be intimated later.
Tender offer must remain valid for a minimum of three months from the date of opening of the Financial bid.
Procurement, delivery, installation, integration and successful operation must be completed within 20 weeks from the date of issue of Purchase Order.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated cost per PMSHRI school is ₹50,000.00 (indicative; quantities may vary at PO stage). Total estimated project value is not stated as a single lump sum beyond per-school estimate × 762 schools.
EMD is ₹10,00,000 (Rupees Ten Lakh Only) as DD or BG in favour of Odisha Computer Application Centre (OCAC), payable at Bhubaneswar, drawn on any scheduled bank; validity at least three months from floating of tender.
No RFP-specific tender document fee amount is stated. e-Nivida registration fee is Rs. 2,500/- + applicable GST; tender fee and processing fee (not refundable) are payable online by net-banking/debit/credit card as applicable on the portal.
Successful bidder must furnish PBG of 5% of total Contract Value excluding tax, typically within 15 days from notification of award / before signing contract; valid for 1 year & 3 months (15 months) and kept valid till project and warranty completion; from a nationalized bank in India only (Annexure G-11).
60% after successful delivery & verification at schools; 30% after installation, integration, training & handover; remaining 10% released quarterly in 4 quarters during the one-year warranty support period against call-resolution reports.
L1 is decided on Grand Total Cost including GST for 762 PMSHRI schools; prices INR including GST and one-year warranty & support; optional Year-2/Year-3 AMC is discovery-only and does not affect L1.
If additional electricity connection is needed at a school, actual cost is communicated to the Headmaster and reimbursed to the bidder on submission of relevant documents; bandwidth at each school is OSEPA's scope.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a company registered under the Indian Companies Act 1956/2013, operating for at least 5 years from RFP publication, GST-registered, and must submit company registration, GST, PAN and up-to-date IT returns till 31 March 2025.
Consortium of any kind is not allowed.
Firm should have a local or project site office at Bhubaneswar; if not present in the state, undertake to establish an office within one month of award.
Average annual turnover for last three FYs ending 31 March 2025 must be minimum ₹8 Cr; audited balance sheets showing financial capability and that the bidder is a profit-making company, plus Statutory Auditor/CA certificate.
Bidder must hold valid ISO 9001, 27001 and 20000 certifications.
Tender-specific valid OEM authorization certificates required for all products in Section-IV technical specifications; quoted products shall not reach end of OEM support within 3 years from date of supply.
Proof of successful similar work in India is required: supply, installation and maintenance of IP-based video surveillance (CCTV) and related components to Govt/PSE/Autonomous units at multiple locations, meeting one of: 1 work ≥ ₹3 Cr, or 2 works ≥ ₹2 Cr each, or 3 works ≥ ₹1 Cr each.
Bidder must not be under a declaration of ineligibility for corrupt and fraudulent practices by GoI or any State Government/PSU in India; self-declaration required. Incomplete eligibility information is ground for rejection.
Bid should comply with Make in India policy; Make in India makes get preference as per DIPP Order No. P-45021/2/2017-PP(BE-II) dated 16 September 2020 or latest; OEMs under Make in India must submit undertaking and supporting documents.
CCTV OEM must meet ISO 9001/14001/27001/45001; MAC registered to OEM; direct India presence 4 years and manufacturing in India 3 years (or foreign OEM global manufacturing 10 years); full ONVIF member; cameras ONVIF Profile S, G & T with model listed and report; no ONVIF ban/suspension in last 5 years; not blacklisted by GoI/Govt/PSUs.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Procurement, supply, installation, commissioning, operation & maintenance of IP-based CCTV surveillance systems at 762 PMSHRI schools across Odisha, on behalf of OSEPA via OCAC; award on Lowest Price (L1).
Per school indicative BOQ: 2× 4MP outdoor IP bullet cameras; 1× 4MP fixed indoor dome; 1× 4-ch NVR with 2 SATA; 1× 2TB SATA HDD; 1× 4-port PoE switch; 1× 4U wall-mount rack with PDU & fan; 1× optical mouse; 350 m Cat6 UTP; lot for transport/installation/integration/commissioning/training/insurance. Provide ~2% equipment adjustment for site conditions.
Includes proper camera/NVR positioning and secure NVR placement; conduit-based cable routing; all installation consumables; three-month footage storage per school; date/time stamp; deletion rules per OSEPA policy; training for school authorities; documentation/progress updates and asset reports; bidder's monitoring/ticketing tool with monthly/quarterly/yearly reports; remote access/monitoring over public/private network as required by OSEPA.
On-site warranty & support for one year from Final Acceptance Test (FAT) / go-live (whichever earlier as stated in background). Optional AMC for second and third years after initial one-year warranty (quoted but not in L1).
Complete delivery, installation, integration and successful operation within 20 weeks of PO. School list is in SECTION-VI. Site survey on receipt of PO; notify non-ready sites immediately. Existing school monitor and UPS power point to be used; bandwidth by OSEPA; extra electricity connection reimbursable.
Equipment must comply with Technical Specifications in SECTION-IV (cameras, NVR, PoE switch, rack, Cat6 etc.), including certifications such as STQC for cameras and CE/FCC/BIS/UL for NVR as specified; CCTV OEM ONVIF and ISO criteria under Clause 14.
School bandwidth provision is OSEPA scope; existing monitor and UPS power points at schools are to be reused; OCAC may alter quantities and may distribute work among multiple bidders at L1 rates.
Deploy field support engineers for delivery/installation/maintenance across Odisha; appoint Project Manager/Coordinator for day-to-day management and weekly/monthly/quarterly status reports to OCAC. SLA also references CCTV Operator availability at a Central Management System (CMS) Mon–Sat 9 AM–9 PM.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids are to be submitted online only on the e-Nivida portal https://enivida.odisha.gov.in — General & Technical bid in one folder and Financial bid in another; financial opened only if General (eligibility) & Technical qualify.
Class III DSC with signing + encryption required for e-Nivida enrolment; bidder must digitally sign and upload required bid documents; financial bid only in the provided BOQ/format (no other format); server time on dashboard is controlling for deadlines.
All bid pages including RFP/Corrigendum must be sequentially numbered with contents/flag marks; original bid in indelible ink without interlineations/overwriting (corrections initialled); all pages marked and stamped by signatory; content page mandatory or bid rejected; authorizee contact (email + mobile with WhatsApp) for virtual opening link.
If EMD is BG, original BG must reach the concerned official before online opening of Financial Bid or the uploaded bid is summarily rejected. Enclosure list also requires EMD DD/BG in a sealed envelope superscribed with General Bid.
Pre-bid queries only in Annexure G-12 Excel format, one mail-ID per bidder, to [email protected] and [email protected] with copy to [email protected] and [email protected] by 31-08-2026 03:00 PM.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Only the base RFP PDF is present; tender-metadata lists an empty corrigenda array. All dates, amounts and conditions above are as printed in the original RFP dated 25-08-2026. Scheduled window for issue of corrigendum (if any) is by 09-09-2026 06:00 PM.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Eligibility vii requires proof of similar work during the last Seven Financial Years ending 31 March 2025, but defines similar work as multi-location Govt/PSE/Autonomous CCTV jobs 'in last five years'. Bidders should seek clarification which window applies.
Clause 4 requires online e-Nivida submission only (General+Technical one folder; Financial another), yet Clause 6 and List of Enclosures still speak of General bid envelope / sealed envelopes for EMD, General bid and Technical brochure. Practical reading: upload online and still arrange physical EMD/BG as instructed; confirm dual process in pre-bid.
List of Enclosures item 24 requires 'OEM supporting documents as per the Clause no 15', but Clause 15 is Insurance of Equipment; OEM qualification is Clause 14. Treat Clause 14 OEM evidence as the intended requirement.
BOQ/commercial bid list NVR as '4 Channel With 2 SATA', while Section-IV NVR technical table requires '1 SATA interfaces with each supporting 8 TB'. Storage design and compliant product selection need clarification.
Clause 14 requires cameras support ONVIF Profiles S, G & T; Section-IV 4MP Fixed Dome table lists ONVIF Profile S/T/M (no G). Confirm which profile set is mandatory for each camera type.
Eligibility iv requires evidence the bidder is a profit-making company; List of Enclosures separately demands proof net worth is positive. Both appear expected though net-worth is not quantified in eligibility narrative.
Rejection/default clause states the decision of 'Odisha State Warehousing Corporation, Bhubaneswar shall be final' though the tendering authority throughout is OCAC/OSEPA — apparent copy-paste error creating contractual ambiguity on decision-maker.
Cover/NIT address is OCAC Acharya Vihar / N-1/7-D, Bhubaneswar-751013; Final Authority clause cites 'OCAC’s, Buxi Bazaar, Bhubaneswar, Odisha 757621'. Use Acharya Vihar contacts for submissions unless corrected.
AMC schedule header says support for Second and Third Years after initial warranty, but line items are labelled 'AMC for First Year' and 'AMC for Second Year'. Confirm mapping to warranty+1 and warranty+2.
SLA penalises absence of CCTV Operator at CMS (Mon–Sat 09:00–21:00, ₹500/day), but BOQ/scope do not clearly price a CMS operator resource or define CMS location/shift model — scope/cost risk unless clarified.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask OCAC to confirm whether completed similar works must fall within last five years or last seven FYs ending 31 Mar 2025, and whether multi-location Govt/PSE proof is mandatory for every cited work.
Seek written process for EMD DD/BG and any hard-copy sealed envelopes: exact addressee, deadline relative to 19-09-2026 online submission, and whether only BG original (before financial opening) is physical while everything else is portal upload.
Clarify whether bidder must supply CMS platform location, operator manpower (Mon–Sat 9AM–9PM), and if that cost is inside school BOQ unit rates or extra — SLA already attaches ₹500/day absence penalty.
Reconcile BOQ (1×2TB HDD, NVR with 2 SATA) with tech spec (1 SATA up to 8TB) and mandatory three-month footage retention at each school; confirm acceptable HDD capacity/RAID and whether larger disks may be quoted.
Clause 5(b) allows distributing work to multiple bidders if they match L1 — ask allocation method, minimum guaranteed quantity, whether full EMD/PBG still apply, and payment/SLA accountability per school batch.
RFP repeatedly requires tender fee/processing fee payment and G-12 captures Tender Fee Receipt, but no numeric tender-fee for this enquiry is printed — confirm exact fee heads and amounts before submission.
Eligibility x gives preference to Make in India makes under DIPP order — ask local-content thresholds, purchase preference percentage, required Class-I/II declarations, and whether non-MII OEMs are eligible if technical compliance is met.
With 762 schools and 20-week completion plus blacklisting threat, seek rules for time-stops when sites lack power/space/bandwidth, definition of FAT/go-live for staggered schools, and whether remote-monitoring SLAs apply before OSEPA bandwidth is live.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full supply-install-integrate-operate within 20 weeks of PO; delay attracts 2% of PO value per week (or part) up to 10%, order cancellation, EMD/PBG forfeiture path, and blacklisting steps on OSEPA MD recommendation.
Complaint resolution >48 hrs: ₹200/day up to 10% of equipment cost; absence of video recording: ₹500/day/camera (excl. power cut) up to 10% of equipment; CMS operator absence: ₹500/day. Two NOTICE events in a year can trigger further penalty and forfeiture of remaining payable + performance security; overall penalty cap 10% of contract then possible termination and forfeiture.
Only 60% on delivery verification, 30% after full install/training/handover, and 10% dripped across four warranty quarters — significant working-capital lock on a statewide multi-site rollout; final authority for payments is the consignee.
Purchaser may alter quantities, defer delivery, reject/accept any tender without reasons, negotiate with selected bidder(s), and split work to non-L1 bidders at L1 rates — volume and mobilisation uncertainty.
₹10 lakh EMD can be forfeited for withdrawal during validity or non-acceptance of PO; failure to submit PBG in time allows LOI cancellation and EMD encashment without notice; PBG must be extended whenever project/warranty overruns.
If purchaser replaces/rectifies defective equipment after vendor failure, vendor is charged excess cost plus 15% administrative charges; lost/damaged transit goods must be replaced within 15 days or reasonable agreed time.
Bidder must insure materials on purchaser's behalf from warehouse through installation handover; lost/damaged goods in transit or installation must be replaced immediately at bidder risk/cost.
Remote monitoring depends on OSEPA bandwidth; schools' existing monitor/UPS are assumed usable; non-ready sites after survey can still jeopardize 20-week programme and SLA recording uptime (power-cut exclusion only for recording SLA).
Estimated ₹50,000 per school must cover cameras, NVR, HDD, PoE, rack, 350m Cat6, installation/transport/insurance and one-year support — commercial squeeze risk if estimate anchors internal budgeting or reasonableness reviews.
Disputes go mutual consultation → Commissioner-cum-Secretary decision → arbitration under Arbitration & Conciliation Act in Bhubaneswar; suits under High Court of Odisha jurisdiction — Odisha-centric enforcement forum.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
RFP to be submitted to General Manager (Admin), Odisha Computer Application Centre, N-1/7-D, Acharya Vihar Square, P.O. RRL, Bhubaneswar – 751013. OCAC is sole point of contact; officer responsible is General Manager (Admin).
OCAC Building, Acharya Vihar Square, Bhubaneswar-751013; W: www.ocac.in; T: 0674-2567295/2567283; F: 0674-2567842. NIT also lists Phone 91-674-2567280, 2567064, 2567295; Fax 91-674-2567842.
Query emails: [email protected], [email protected]; copy [email protected] and [email protected] (one mail-ID per bidder; Excel G-12 only).
Portal: https://enivida.odisha.gov.in. Helpdesk Phone No. 011-49606060; Mail id [email protected] (also used to send registration acknowledgement for account activation).
Work is for PMSHRI Schools of OSEPA, S&ME Department, Govt. of Odisha; project progress/asset reporting to OSEPA project in-charge; blacklisting recommendation path involves Managing Director, OSEPA.
Cover page directs RFP/physical correspondence to GM (Admin) at Acharya Vihar OCAC address above. Clause 24 Final Authority alternate address (Buxi Bazaar, pin 757621) appears inconsistent — prefer Acharya Vihar for physical EMD/BG delivery unless OCAC directs otherwise.