Supply, Installation, Testing and Commissioning of Curtains

Bid publication date

Bid document dated 25-08-2026 under Bid Number GEM/2026/B/7961569.

Bid submission end date/time

Bid End Date/Time is 15-09-2026 19:00:00.

• Auto-extension: bid end may auto-extend by 7 days, up to 2 times, unless at least 3 bids are received (minimum bids to disable auto-extension = 3).

Bid opening date/time

Bid Opening Date/Time is 15-09-2026 19:30:00.

Bid offer validity

Bid Offer Validity is 180 days from Bid End Date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond bid validity.

Pre-bid / clarification window

No pre-bid meeting date is stated; only post-submission technical clarification time and GeM representation channel are specified.

• Time allowed for Technical Clarifications during technical evaluation: 2 Days.
• ATC requires all clarifications/grievances/documentation only via GeM Representation/Clarifications window; email/post outside the system not considered.

Sample submission deadline (ATC)

ATC requires curtain fabric samples before the last date of bid submission.

• Separately, buyer-added Sample Clause requires 2 advance samples within 5 days after award of contract (see contradictions).

Delivery / installation timeline

GeM consignee schedule states 90 delivery days; ATC requires supply and install within 21 days of supply order (conflict recorded under contradictions).

Estimated bid value

Estimated Bid Value is Rs. 52,00,000.

• Declared solely for guidance on EMD and eligibility (turnover/past performance/experience); not a ceiling on quoted price.

EMD / bid security

EMD Amount is Rs. 1,56,000; Advisory Bank Bank Of Baroda; beneficiary Director, RIMS, Imphal.

• ATC: submit as DD/BG; scanned EMD must be uploaded with tender or tender cancelled; hard copy of EMD/DD to reach RIMS, Imphal within 7 days from date of closing tender; EMD in name of Director RIMS Imphal.
• Buyer ATC Forms of EMD: Account Payee Demand Draft in favour of Director, RIMS, Imphal payable at Imphal; upload scanned DD with bid and deliver hardcopy within 5 days of Bid End date / Bid Opening date.
• Bid also accepts EMD as surety bond; EMD & Performance security in favour of Beneficiary wherever applicable.
• EMD exemption per GeM GTC for eligible categories (MSE manufacturers of goods, DPIIT startups, etc.) with valid supporting documents; traders excluded under MSE.
• GTC: Bid Security valid 45 days beyond bid validity; no interest; unsuccessful bidders' EMD returned within 15 days after award or expiry of validity (in two-packet, technical-stage failures within 15 days of technical result); successful bidder's EMD within 15 days after receipt of Performance Security / e-PBG.
• No separate tender/bid participation fee is stated (GeM disclaimer treats asking for tender fee as making bid null & void).

Performance security / ePBG

ePBG Detail shows Required: No for this bid.

• GeM GTC generally provides for Performance Security after e-Bidding/RA (buyer-selected %, GFR 3%–5%, valid 2 months beyond contractual obligations including warranty, submit within 15 days of award), but this bid's ePBG field is 'Required No'.

Payment terms

ATC: payment only on complete commissioning; GeM GTC default for goods is 100% within 10 days of CRAC and online bills.

• CRAC issued on acceptance/part acceptance/rejection forms the basis of payments; no payment for rejected goods.
• GST: bidders to check applicable GST; reimbursement as per actuals or applicable rates (whichever lower), subject to maximum of quoted GST %.
• Offer prices on GeM are all-inclusive of taxes, duties, local levies, transportation, loading-unloading, etc.

Evaluation / reverse auction commercial process

Total value wise evaluation; Bid to RA enabled among first 50% lowest-priced technically qualified bidders.

• Bid splitting not applied.

Bidder average annual turnover

Minimum average annual turnover of the bidder (for 3 years) is 26 Lakh(s).

• Last three years ending 31st March of previous financial year; certified audited balance sheets or CA/Cost Accountant certificate required.
• If bidder incorporated less than 3 years, average of completed financial years after constitution is taken.
• Turnover eligibility criteria: to be verified by buyer at technical evaluation.
• Complete MSE and Startup relaxation from Bidder Turnover (and OEM Average Turnover if MSE/DPIIT OEM of offered products), subject to quality/technical specs, with supporting documents uploaded.

OEM average turnover

OEM Average Turnover (Last 3 Years) is 200 Lakh(s).

• Same documentary evidence rules as bidder turnover (audited BS or CA/CMA certificate).

Experience criteria

1 Year(s) past experience required for same/similar service/products.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for the indicated number of Financial years before bid opening.
• Copies of relevant contracts and delivery acceptance certificates like CRAC to be submitted supporting supply of some quantity during each of the Financial year.
• Buyer-added term also seeks Experience Certificate for supply of the same to any Govt/PSU/any renowned private organisation along with Supply/Purchase Order.
• ATC: bidders should have experience of the supplied items; OEM Certificate/Authorization only, not third party authorization.

Past performance quantity

Past Performance filter is 20% of bid quantity in at least one of the last three Financial years before bid opening, to any Central/State Govt/PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with bid.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may bid; non-local suppliers not eligible (eligible MSEs still allowed to participate).

• Minimum 50% local content for Class 1 and 20% for Class 2 local supplier for both door and window curtain line items.
• MII Purchase Preference Yes: preference to MII sellers up to L1+20%; maximum 50% of bid quantity for MII purchase preference.
• To avail purchase preference, upload OEM certificate of % local content and locations of local value addition.

MSE purchase preference

MSE Purchase Preference Yes: MSEs (manufacturer/OEM of offered product; traders excluded) within L1+15% may match L-1 for 25% of total quantity.

• Valid Udyam Certificate; credentials validated online and approved by Buyer after document evaluation.
• If agency registered under MSME or NSIC, EMD exemption certificate needs to be enclosed.

Financial standing / bankruptcy

Bidder should not be under liquidation, court receivership or similar proceedings, and should not be bankrupt; upload undertaking with bid.

Local office / service support and conditional KVIC

Bidder must have a local office/service support facility; KVIC registration required only if supplying hand-spun/handwoven khadi goods.

• Imported products: OEM or Authorized Seller of OEM should have a registered office in India for after-sales service; certificate to this effect.

Land-border country restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26); false declaration is ground for immediate termination and legal action.

Integrity Pact debarment risk

Integrity Pact breach can lead to debarment from RIMS Imphal bidding for minimum five years (extendable) and other sanctions including contract termination and forfeiture.

What is being procured

Supply, installation, testing and commissioning of Curtains (V2) — Door Curtains (2000) and Window Curtains (4000); total quantity 6000.

• Bid price must include all cost components for Supply Installation Testing and Commissioning of Goods.
• Must include all accessories for fitting/installation of doors and windows curtains and installation charges (brackets, rods, eyelets, stitching, fixing & fitting, installation).
• New items only; not refurbished; latest make/model as quoted.
• Scope of work under ATC includes supply, stitching, hanging, fixing and fitting of heavy curtain cloth with 4-inch folded top stitching, steel-colored high-quality eyelets, 1-inch dia 18-gauge heavy SS rods, rust-proof SS grommets, inclusive of labour.
• Any required alteration in size/fitting after installation is supplier's responsibility including replacement.

Technical specifications (ATC supersedes category specs)

Buyer-added ATC detail specs supersede GeM category specifications and must be included in the compliance statement.

• ATC sizes: Door Curtain 4 ft x 7 ft or as per Institute requirement; Window Curtain 4 ft x 5 ft or as per Institute requirement.
• GeM category allowed values (superseded for detail specs): Door — Length 6.5 to 7 ft, Width 3.5 to 4 ft; Window — Length 4.5 to 5 ft, Width 3.5 to 4 ft; Material Polyester; GSM 175/180/190/195/200/220; Type of Lining Blackout; Pattern Solid; Fitting Eyelets.
• ATC fabric: polyester GSM 172-220; odour resistant, durable, washable, no sterilization after washing, stain-resistant and wrinkle-free.
• Color of curtains will be decided later by RIMS, Imphal based on availability and suitability of fabric.
• Supplied material must strictly match approved sample; any deviation leads to rejection of entire supply at supplier's cost.

Delivery location and timelines

Consignee Khangembam Surjit Singh, 795004 Lamphelpat (RIMS Imphal); GeM delivery days 90 for both line items; ATC install within 21 days of supply order.

• Option clause: purchaser may increase/decrease ordered quantity up to 50% of bid quantity at placement and up to 50% of contracted quantity during currency at contracted rates, with calculated additional delivery time.

Inspection and demonstration

Inspection by Empanelled Inspection Authority/GeM pre-registered agencies: No; demonstration at RIMS Imphal at bidder/OEM cost if required.

• If supplied goods not satisfactory to RIMS users, goods returned; bidder wholly responsible for sub-standard items.

Submission portal and mode

Online two-packet bid on GeM; Type of Bid is Two Packet Bid.

• Documents uploaded by bidders are shown to all participated bidders (Yes).
• All clarifications, grievances and documentation only via GeM Representation/Clarifications window; email/post outside system not considered.
• Bidder's offer liable to rejection if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.
• GeM disclaimer: mandating physical submission of documents other than EMD and signed Integrity Pact (which can be submitted within 5 days of bid opening) as a pre-requisite to qualify bidders makes bid/resultant contract null & void.

Physical originals — EMD instrument

Upload scanned EMD with online bid; deliver hard copy DD/BG to Buyer/RIMS Imphal (deadlines conflict: 5 days vs 7 days — see contradictions).

• ATC: if EMD DD/BG not uploaded at tender submission, tender cancelled without further notice.
• Hard copy destination effectively RIMS, Imphal / Buyer (Director, RIMS, Imphal).

Signed Integrity Pact upload

Upload scanned copy of signed buyer-organization Integrity Pact with bid; GeM allows physical signed Integrity Pact within 5 days of bid opening.

No corrigendum issued

The tender document set contains no corrigendum/addendum files; published bid dates and conditions stand as in the Bid Document dated 25-08-2026 and buyer ATC/Integrity/GTC attachments.

• Finally applicable key values: Bid End 15-09-2026 19:00:00; Bid Opening 15-09-2026 19:30:00; Bid validity 180 days from end date; Estimated value Rs.52,00,000; EMD Rs.1,56,000; ePBG Required No; quantities Door 2000 + Window 4000.

Delivery period: 90 days (GeM schedule) vs 21 days (ATC)

Consignee delivery days are 90 for both line items, while ATC requires supply and installation within 21 days of supply order — bidders face inconsistent completion risk.

• ATC is buyer-added specific condition and also states ATC detail specs supersede category specs; delivery-day field remains 90 on the bid schedule.
• GeM disclaimer warns buyer ATC clauses contravening bid detail sections may be invalid unless allowed by GeM GTC — seek clarification before pricing LD exposure.

Sample timing: with bid (ATC) vs after award (buyer Sample Clause) vs GeM disclaimer

ATC demands fabric samples before bid end; buyer Sample Clause demands 2 advance samples within 5 days after award; GeM disclaimer generally disallows seeking sample with bid except where permitted by buyer policy.

• Action: clarify with buyer via GeM representation window whether pre-bid samples are mandatory for technical qualification.

EMD hard-copy deadline: 5 days vs 7 days vs GTC 5 working days of opening

Buyer Forms of EMD require hardcopy within 5 days of Bid End/Opening; ATC requires within 7 days from closing; GTC requires within 5 working days of bid opening.

• Safest compliance: deliver physical EMD to RIMS/Buyer within the shortest stated window (5 days of bid end/opening) and keep proof of delivery.

Curtain dimensions: GeM category ranges vs ATC fixed sizes

GeM category allows Door 6.5–7 ft × 3.5–4 ft and Window 4.5–5 ft × 3.5–4 ft, while ATC states Door 4×7 ft and Window 4×5 ft (or as per Institute).

• Bid additional specification parameter states ATC detail specification supersedes the GeM category specifications and must be in compliance statement — treat ATC sizes as the detail requirement, noting Institute may vary sizes.

GSM range: GeM 175–220 vs ATC 172–220

Category allowed GSM values start at 175; ATC allows polyester GSM 172–220.

• ATC is stated to supersede category specifications for detail compliance.

Performance security: ePBG Required No vs GTC default after e-bid/RA

Bid ePBG Detail is Required No, while GTC says Performance Security is obtained for contracts after e-Bidding/RA at buyer-selected percentage.

• For this bid, the ePBG field controls requirement: No performance security indicated in bid details.

Which delivery timeline will be enforced — 21 days or 90 days?

Confirm whether LD will run against ATC 21-day install-from-SO or GeM consignee 90-day delivery schedule.

• Material to pricing, capacity planning and LD exposure (0.5%/week up to 5%/10%).

Are pre-bid fabric samples mandatory for technical qualification?

Ask buyer to reconcile ATC pre-bid sample requirement with post-award Sample Clause and GeM disclaimer on samples with bid.

• Also confirm where/how physical samples must be delivered and by when relative to 15-09-2026 bid end.

Final sizes and colour decision process

Confirm whether doors/windows will be measured site-wise ('as per requirement of Institute') and when colour will be frozen relative to sample approval and bulk production.

• ATC leaves colour to later RIMS decision and allows sizes 'as per requirement', while installation alterations remain supplier's cost — critical for wastage and price.

Payment trigger vs GeM CRAC 10-day payment

Clarify whether 'payment only on complete commissioning' means no part-CRAC payments until all 6000 curtains are installed, overriding default GeM goods payment terms.

What constitutes acceptable price reasonability proof before CO?

ATC cancels order without notice if bidders/OEM cannot produce price reasonability proof/certificate before Contract Order — ask for acceptable document format and timing.

Local office location requirement

Confirm whether 'local office/service support facility' must be in Imphal/Manipur or any India location is acceptable.

Liquidated damages for delayed delivery

GeM GTC LD @ 0.5% of contract value of delayed quantity per week (or part), capped at 5% of total contract value (10% for inordinate delay >25% of completion period).

• Tight ATC 21-day install window (if enforced) materially increases LD risk versus 90-day schedule.

Entire-lot rejection on sample/spec deviation

Any deviation from approved sample leads to rejection of entire supply at supplier's cost; user dissatisfaction can trigger return of goods.

• Post-install size/fitting alterations and replacements are supplier's responsibility.
• Colour decided later by RIMS increases mismatch risk after pricing.

Payment only after complete commissioning

Cash-flow risk: ATC withholds payment until complete commissioning of items, despite GeM default 10-day CRAC payment for goods.

Order cancellation on missing price reasonability proof

Contract Order can be cancelled without further notice if price reasonability proof/certificate is not produced before CO — post-L1 cancellation risk.

Quantity option ±50%

Purchaser may vary order up to 50% at placement and increase contracted quantity up to 50% during currency at contracted rates — capacity and working-capital exposure.

Integrity Pact fall clause and sanctions

Fall clause can force price reduction/refund if lower prices were offered to other Govt/PSU buyers; pact breach can mean termination, forfeiture and 5+ year debarment from RIMS bids.

• Buyer reserves right to cancel tender at any stage (ATC).

EMD forfeiture / bid rejection for upload or hard-copy failure

Failure to upload EMD DD/BG with tender leads to cancellation without notice; late hard copy can make bid incomplete under GTC.

• EMD Rs.1.56 lakh is material cash lock for non-exempt bidders (validity 45 days beyond 180-day offer validity under GTC).

Reverse auction price pressure

RA among lowest 50% technically qualified bidders can compress margins after technical qualification.

Procuring organisation / office

Regional Institute of Medical Sciences (RIMS), Imphal, Manipur — Office: Lamphelpat, Imphal; under Department/Ministry of Health and Family Welfare.

• Buyer/Beneficiary for EMD: Director, RIMS, Imphal (physical EMD hard copy to RIMS, Imphal / Buyer).

Buyer / grievance email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• ATC still requires clarifications/grievances via GeM Representation/Clarifications window, not email/post.

Consignee / reporting officer

Consignee/Reporting Officer: Khangembam Surjit Singh; Address PIN 795004, Lamphelpat.

Independent External Monitors (Integrity Pact)

IEM (1) Shri Nageshwar Rao Koripalli — [email protected], Mobile 9788918555 / 8985970045; (2) Shri Bharat Prasad Singh — [email protected], Mobile 9619145000.

• Monitor reports to Director, RIMS, Imphal.