Publication / RFP availability
RFP published and available for download on 03/08/2026.
- Download also from https://enivida.odisha.gov.in/ (Fact Sheet).
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Selection of System Integrator (SI) for Selection of Agency for Campus Wi-Fi Implementation at State Public Universities under Higher Education Department, Government of Odisha
OCAC · Bhubaneswar, OdishaOCAC-SEGP-INFRA-0029-2026/ENQ/26049
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
4 Aug 2026
10 Sept 2026
₹50 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP published and available for download on 03/08/2026.
Last date for receiving pre-bid queries by e-mail: 10/08/2026 by 12:00 Noon.
Pre-Bid Meeting: 13/08/2026, 12:00 Noon.
Issue of Corrigendum if any: 20/08/2026.
Last date & time of bid submission: 03/09/2026 by 3:00 PM, electronic mode only on e-Nivida.
Original DD/BG for EMD must reach OCAC office on or before 03/09/2026, 6:00 PM.
Opening of General & Technical Bid: 03/09/2026 at 4:00 PM. Commercial bid opening to be intimated later.
Proposals must remain valid for 180 days from the last date of bid submission (Fact Sheet).
Contract term is 3 years O&M from FAT; delivery of equipment within 12 weeks of PO; installation/configuration/integration within 16 weeks from delivery.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated project cost or tender value is stated in the RFP.
EMD ₹50,00,000 (Rupees Fifty Lakh Only) as DD or BG from any Nationalized/Scheduled Commercial Bank in favour of OCAC, payable at Bhubaneswar; minimum validity 90 days from last date of bid submission.
Tender fee and processing fee are payable on e-Nivida (net-banking/Debit/Credit card) and are NOT REFUNDABLE; no numeric tender-document fee is printed in the RFP body. Portal registration fee is Rs. 2,500/- + Applicable GST.
Successful bidder must furnish unconditional irrevocable PBG of 5% of total price/project cost excluding GST, from nationalized/scheduled commercial bank, in OCAC favour, validity 39 months (3 years 3 months) from successful installation; format Annexure G-11.
Quote in Indian Rupees only; total price inclusive of GST is used for L1 evaluation; base price and GST must be shown separately.
Milestone payments: 60% on delivery & verification; 20% on installation; 17% on integration/training/UAT; 1% per year × 3 years (total 3%) for yearly O&M — all against PBG.
Quoted prices should include GST, back-to-back OEM support during 3-year warranty, insurance, transportation, etc.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a company registered in India under Companies Act 1956/2013 for last 10 years as on 31st March 2026, with GST and up-to-date ITR as on 31st March 2025. Joint Venture, Sub Contracting or Consortium is not allowed.
Average annual turnover of last 3 FYs ending 2025-26 (FY 2023-24, 2024-25 & 2025-26) not less than ₹75 Crores from IT/ITeS/System Integration in India.
Net worth must not be negative and must not have eroded by more than 30% in last 3 FYs (2023-24, 2024-25, 2025-26); bidder must be profit-making in each of those 3 years.
At least one similar assignment ≥ ₹20 Cr, OR two ≥ ₹15 Cr each, OR three ≥ ₹10 Cr each, in last seven years ending 31st March 2026.
Valid ISO 9001 certificate as on bid submission date required.
OEM/Bidder or authorised business partner must have Odisha presence with authorised support service centre; else establish within 30 days of work order.
No record of poor performance, abandoned work, inordinate delay or commercial failures for any State/Central Govt organisation; and not currently blacklisted/banned by any State/Central Govt/PSU/Autonomous body in India.
MAF and back-to-back OEM support letter required; quoted equipment not EOS/EOSale; support/spares for project duration or 5 years whichever higher. OEM present in India with service centre for past 10 years; quoted products running in any Govt/PSU for minimum past 3 years.
Bidder should have an office in Odisha, or undertake to establish one within one month of award.
Submission of prescribed ₹50 lakh EMD (scan online + original by 03/09/2026 6 PM) is a pre-qualification requirement.
Only PQ-qualified bidders enter technical evaluation; minimum 70% technical marks required for commercial opening; award by Least Cost Selection (L1) among technically qualified bidders.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection of System Integrator for procurement, supply, installation, commissioning and 3-year O&M of campus Wi-Fi infrastructure at three State Public Universities under Higher Education Department, Govt. of Odisha.
Sites: Utkal University (Bhubaneswar), Gangadhar Meher University (Sambalpur), Shree Jagannath Sanskrit Viswavidyalaya (Puri). Existing OFC backbone at Utkal (BSNL) and GMU; SJSV has no structured campus-wide network/Wi-Fi.
Site survey/RF assessment; HLD/LLD; supply of active/passive gear with 3-year OEM-backed onsite warranty; installation/integration; NGFW internet security; physical wireless controllers; UPS, chemical earthing & surge protection; testing (FAT/SAT); documentation/training; resident FMS manpower; SLA-based O&M.
Major active quantities: Utkal — 860 indoor AP + 12 outdoor AP, 99 PoE access switches, 2 WC, 2 NGFW; GMU — 129 indoor + 17 outdoor AP, core/distribution/access switches, 2 WC, 2 NGFW; SJSV — 144 indoor + 1 outdoor AP, core/distribution/access switches, 2 WC, 2 NGFW. Managed service manpower years: 4 / 3 / 2 engineers respectively for 3 years.
Delivery of equipment at site: 12 weeks from PO. Installation, configuration & integration: 16 weeks from delivery. Delay attracts LD.
Deploy 9 resident Network Engineers total (Utkal 4, GMU 3, SJSV 2) for 3 years; response time 1 hour; resolution ≤ 72 hours; site uptime 99.0%; service window 24×7.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids only through electronic mode on https://enivida.odisha.gov.in; physical/telex/fax/e-mail bids not considered.
First cover: Pre-qualification and Technical Proposal; Second cover: Commercial Proposal. Prices must not appear in PQ/Technical bid.
Bidders must enroll on e-Nivida and register valid Class III DSC with signing + encryption; login via user ID/password and DSC/e-Token.
All bid pages sequentially numbered with contents/flag marks; all pages initialed and stamped by signatory; content page mandatory or bid rejected; corrections initialed; English only.
Besides online upload of EMD scan, original DD/BG must be submitted at OCAC office on or before 03/09/2026, 6:00 PM.
Pre-bid queries only in Annexure-G5 Excel format to specified emails (one mail-ID per bidder), with tender fee receipt scan, bidder name and GST No.; wrong format or multiple mail IDs causes rejection of queries.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Workspace contains only the base RFP dated 03.08.2026; no corrigendum/addendum files are present, so all schedule and commercial values above are the original RFP values.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Fact Sheet, Clause 4.3.3 and Clause 7.11 require PBG @ 5% of project/total price (excl. GST), but Payment Terms 7.6 says milestone payments are against PBG of THREE PERCENTAGE of the Purchase Order Value.
Clauses 4.3.3 and 7.11 require PBG within 15 days of Purchase Order; Fact Sheet says within 30 days of issue of work order.
Fact Sheet: validity 180 days from last date of bid submission. Annexure G-7 Price Bid Letter: 180 days from the date of opening of the Bid.
Scope/O&M/BoM and Clause 7.8/7.9 provide 3-year warranty from installation/FAT, but Payment Terms milestone 3 requires a 'Warranty Certificate for 5 years'.
Clauses 4.1 and 5.1 Sl.1 forbid consortium/JV, yet 5.1 Sl.4 experience note refers to POs in the name of the prime bidder in case of a consortium bid.
Body repeatedly mandates e-Nivida-only submission, while List of Enclosures still refers to EMD and Price Bid in sealed envelopes.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask OCAC to confirm whether PBG is 5% or 3% of PO/project value (excl. GST), and whether the deadline is 15 days from PO or 30 days from work order.
Clarify whether onsite comprehensive warranty/support obligation is 3 years or 5 years, given payment milestone requiring 5-year warranty certificate while BoM/clauses state 3 years.
RFP requires tender fee/processing fee payment on portal and tender-fee receipt with pre-bid queries, but does not print the fee amounts (only portal registration Rs. 2,500 + GST).
Confirm how quantity variance will be handled after mandatory site survey; who bears delay if university space/power/entry is not ready; and whether alternate architecture BoQ is acceptable without commercial disadvantage.
Clarify whether SI must enforce 1GB data/day/student on the NGFW/controller stack, who provides the internet pipe, and SLA exclusions if upstream bandwidth is insufficient.
Seek clarity on reuse/replacement of existing OFC/LAN/Wi-Fi, ownership of legacy faults, and acceptance criteria when integrating with existing campus network.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD @ 0.5% of total value without GST per week or part thereof, capped at 5% of total order value, for delay beyond delivery/installation schedule; recoverable from PBG.
Equipment delivery in 12 weeks from PO and full installation/integration in further 16 weeks across three universities (1000+ APs class scale) is tight; site/access delays only help if promptly notified in writing to OCAC.
Call resolution beyond 72 hours attracts Rs. 200/day per complaint (max 10% of equipment cost); repeated notices or max penalty can lead to contract termination and forfeiture of remaining payables plus performance security. Standby same/higher spec gear required beyond agreed resolution time.
Only 60% (or 70% if site not ready) on delivery; 20%/10% on installation; 17% on integration/UAT; 3% dribbled over 3 years O&M. Payments contingent on multi-party certificates and prior PBG.
₹50 lakh EMD and ~39-month PBG (5% excl. GST) create significant working-capital lock; EMD can be forfeited for withdrawal, non-acceptance of PO, or alleged poor performance/false documents.
OCAC may cancel PO for delay or non-acceptance and encash bid security/PBG; OCAC not liable to pay damages to selected bidder on termination for default. Procurement may be cancelled anytime before formal contract.
No guaranteed AC at sites; SI must supply equipment for Odisha heat. Bandwidth is client-provided. Existing partial networks (esp. BSNL OFC at Utkal) create integration/interface risk. Cabling billed on actuals can swing cost/margin.
Mandatory 9 resident network engineers for 3 years (and more if needed at SI cost) is a large fixed OPEX component inside an L1 bid.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Odisha Computer Application Centre (Technical Directorate of E & I.T. Department, Government of Odisha), N-1/7-D, Acharya Vihar, P.O.-RRL, Bhubaneswar-751013.
General Manager (Admin) is the officer responsible for the process; proposals addressed to The General Manager (Admn.), OCAC.
Pre-bid queries to [email protected] with copy to [email protected], [email protected] and [email protected] (one mail-ID per bidder).
For e-tendering portal issues: Phone 011-49606060; Mail [email protected].