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For Selection of a System Integrator for Design Development Deployment Integration and Maintenance of the STATE BENEFICIARY REGISTRY
Nagaland State eGovernace Society · Kohima, Nagaland2026_DITC_835_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
4 Aug 2026
25 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP issued / tender published on 4 August 2026 at 10:00 hrs (server time).
No pre-bid meeting date or query submission deadline is fixed in the published date table.
Last date and time of bid submission is 25 August 2026, 10:00 hrs (server time).
Bids open on 25 August 2026 at 12:00 noon (server time) at Directorate of IT&C, Kohima.
Bids remain valid for 90 days / 3 months from the last date of bid submission.
Implementation not to exceed 9 months from LoA, then 12-month warranty and optional remote AMC up to 2 years.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated project cost or tender value is stated in the NIT, RFP or BOQ.
Irrevocable, non-refundable tender fee of Rs. 10,000 applies to every interested bidder.
No separate project EMD amount is fixed; the Bank Guarantee already furnished by the IT Empanelled Vendor during empanelment is treated as EMD.
PBG of 5% of total contract value is due within 15 days of Letter of Award.
Milestone payments: M1 10%, M2 15%, M3 25%, M4 25%, M5 15%, M6 10% (100% of contract price).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only IT firms empanelled with Government of Nagaland may bid; NIT states there will be no exemptions whatsoever.
Bidder must be registered in India for a minimum of 5 years, with valid GST and applicable statutory licences.
At least two Software Development / similar projects for Central/State Government departments or PSUs in India in the last 5 years, with satisfactory completion certificates.
Prior verifiable experience integrating with at least one Government of India platform using OAuth 2.0 and AES-based encrypted data exchange is mandatory.
Audited financial statements for the last 3 financial years or a CA-certified turnover statement must be submitted; no minimum turnover or net-worth threshold is prescribed.
Bidder must possess, or commit to obtaining prior to go-live, empanelment/clearance from a CERT-In empaneled security auditor for the proposed application.
Bidder must not be blacklisted or under debarment by any Central/State Government department or PSU as on the bid submission date, with self-declaration.
No consortium or JV participation rules are prescribed; core WP-1 to WP-3 work cannot be subcontracted without prior written DIT&C consent.
Technical evaluation is strict Qualify/Disqualify on every parameter; any single non-compliance disqualifies the bidder from financial opening.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Turnkey Build-and-Transfer selection of a System Integrator to design, develop, deploy, integrate and maintain Nagaland’s State Beneficiary Registry (SBR).
Five work packages cover core registry, Aadhaar/APB-DBT, external interoperability hub, analytics/MIS, and security hardening with technology transfer.
Architecture must support at least 25 lakh beneficiary records, 99.5% business-hours availability, and defined API performance, DR and security baselines.
Key deliverables include SRS/SAD, multi-environment software, source/CI-CD, seven integration adapters with test evidence, CERT-In audit closure, manuals and runbooks; delivery for DIT&C Kohima / State infrastructure within 9 months of LoA.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids are online-only on https://nagalandtenders.gov.in as two parts — Technical Bid and Price Bid; Telegram/Fax/email offers are not considered.
Class III DSC with signing key usage from a CCA-recognized CA must be registered; only one valid DSC per bidder.
No checklist of physical original bid documents or hard-copy submission deadline is prescribed; bids themselves must be portal-uploaded.
Bid documents must be digitally signed on upload; Annexure III and IV require authorized-signatory signature (and seal for Annexure IV) on company letterhead.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded set contains only the NIT, RFP and BOQ; no corrigendum/addendum files are present, so original published dates and conditions continue to apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
WP-1 requires a ULID-based Beneficiary ID, while Section 5 Technical Architecture requires a UUID-based cross-system Beneficiary ID.
Two different chapters are both numbered '14', and several clauses point to wrong section numbers for warranty, PBG and SLA penalties.
NIT confines the tender to Government of Nagaland IT Empanelled Firms with no exemptions, while RFP Criterion 1 says 'Government of India / State Government empanelled IT firm' citing order No. IT&C/5-12/04 dated 13th April 2026.
Section 9 puts Complete Build-and-Transfer Handover in Phase 6 at T0+38 weeks with Go-Live, while payment milestone M6 withholds final 10% until after 3-month post-go-live stabilisation and final acceptance of the BOT handover.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask DIT&C to confirm that participation is limited to firms on GoN empanelment order IT&C/5-12/04 dated 13 April 2026, notwithstanding the RFP’s 'GoI / State Government empanelled' phrasing.
Request the missing pre-bid/query deadline, mode/email, and commitment to publish responses, because Section 12.3 refers to Key Events dates that are not listed.
Seek written assurance on when CRS, NHA/SHA, Scholarship, CMHIS/CMLIS, Unified Services Portal and IFMIS sandbox credentials, specs and counterparty support will be provided, and whether delays by external agencies extend the 9-month LoA clock / LD exposure.
Clarify whether DIT&C will facilitate AUA/KUA access and who bears UIDAI compliance, audit and breach liability for Aadhaar vault operations under the mandatory reference-token architecture.
Ask DIT&C to resolve ULID vs UUID, publish the missing AMC SLA penalty schedule referenced but not printed, and indicate any estimated cost/budget band for pricing reasonableness.
Confirm that no separate EMD instrument/amount is required with this bid, and under what events the existing empanelment Bank Guarantee can be invoked for this RFP.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full WP-1–WP-5 delivery, security audit and Go-Live are capped at 9 months from LoA, with LD of 0.5% of contract value per week delayed, capped at 10%, then possible termination and PBG forfeiture.
Only 10% is payable on contract/PBG signing; 35% sits after UAT of integrations/security/go-live and final 10% only after 3-month stabilisation and full BOT handover.
All IP, source code and documentation vest exclusively with DIT&C; SI retains no residual rights beyond internal capability-building reuse.
SI must comply with Aadhaar Act 2016/UIDAI rules and is liable under applicable law for unauthorized disclosure; warranty also forces free defect/security/integration fixes and 'reasonable change requests' for 12 months from Go-Live.
After pass/fail technical gate, award is lowest price; DIT&C may reject any/all bids, seek clarifications without allowing bid changes, and treat false information as total rejection.
Disputes go to arbitration under the Arbitration and Conciliation Act, 1996 with seat at Kohima; courts at Kohima have exclusive jurisdiction.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Directorate / Department of Information Technology & Communication (DIT&C), Government of Nagaland, Kohima.
Er. Sabou Yashu, Director, signs the NIT.
Bid opening venue is Directorate of IT&C, Kohima; e-tender portal is https://nagalandtenders.gov.in.