Bid publication date
Bid document dated 11-09-2026 (Bid Number GEM/2026/B/7999087).
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Toner Cartridges/Ink Cartridges/Consumablesfor Printers (Q2)
South Central Railway · Hyderabad, Telangana9849778
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
11 Sept 2026
24 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 11-09-2026 (Bid Number GEM/2026/B/7999087).
Bid End Date/Time is 21-09-2026 11:00:00.
Bid Opening Date/Time is 22-09-2026 11:00:00.
Bid Offer Validity is 90 days from Bid End Date.
No pre-bid meeting or pre-bid query deadline is stated in the bid document. Time allowed for Technical Clarifications during technical evaluation is 2 Days.
Delivery period is 15 days from award (consignee quantity 30).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is stated in the bid document.
EMD is not required for this bid.
ePBG / performance security is not required for this bid (buyer setting: Required No).
No tender fee is charged; GeM disclaimer treats seeking any Tender fee / Bid Participation fee as an invalid ATC practice.
For goods, 100% payment within ten (10) days of CRAC issue and online bill submission, unless STC/ATC specify otherwise (no contrary payment ATC here).
MSE Purchase Preference is Yes: MSE OEM/Service Provider within L1+15% may match L1 for up to 25% of bid quantity; MII Purchase Preference is No.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder or its OEM (themselves or through reseller(s)) must have supplied same/similar category products for 20% of bid quantity, evidenced as required under bid clause and ATC.
No MSE or Startup relaxation for years of experience and turnover is granted on this bid.
Purchase preference applies only to MSEs with valid Udyam Certificate, validated online, who are manufacturer/OEM of the offered product on GeM; traders/resellers of another OEM's product are not eligible for MSE purchase preference.
Product Class of Cartridge is restricted to OEM (not Compatible) for Canon printers; seller catalogues must match approved OEM product class rules under category STC.
Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate contract termination and legal action.
Bid may be rejected and EMD (if any) forfeited if information/documents furnished are false, misleading or forged, or if bidder fails to furnish required performance security in time; GeM registration/participation also requires seller not presently Debarred from Bidding on grounds in Rule 151.
No consortium or JV participation rules are stated in this bid (standard GeM seller participation as registered seller).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply only of Goods: Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) — 30 pieces.
OEM black Ink Cartridge, Canon brand printers, OEM cartridge model Canon - 2700XL-K, suitable for OEM printer/MFP models iB4170, MB5170, MB5470; minimum yield in allowed GeM bands from 2001–5000 pages upward (or higher).
30 units to be delivered in 15 days to consignee Srirama Narasimha Rao at Office of the PCE/SCR, 5th Floor, Rail Nilayam, South Central Railway, Secunderabad (PIN 500025; GSTIN 36AAAGM0289C1ZK).
Single Packet Bid; total value-wise evaluation; Bid to RA not enabled; inspection not required by empanelled inspection authority; published as Short Duration Bid for emergency procurement.
Bid is governed by GeM General Terms and Conditions, bid conditions, and category Special Terms and Conditions Version:4 effective from 09-10-2025; Buyer Added ATC also applies.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online GeM e-bid only (Single Packet Bid). Participation constitutes acceptance of GTC, STC and ATC. No multi-cover physical envelope structure is prescribed for this goods bid.
Only documents submitted in the initial bid are considered for evaluation. Uploaded bidder documents are visible to other participating bidders after login (including clarification/representation documents).
No EMD/ePBG is required, so no EMD instrument physical submission arises. GeM disclaimer forbids mandating physical submission of documents (other than EMD and signed Integrity Pact, which can be submitted within 5 days of bid opening) as a pre-requisite to qualify. No Integrity Pact requirement is stated in this bid.
Buyer may seek technical clarifications during evaluation; time allowed is 2 days.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Available tender documents contain only the original bid document and GeM GTC; no corrigendum, addendum or pre-bid reply document is present, so all original bid values continue to apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Standard bid eligibility (Clause 2) allows proving 20% of bid quantity via cumulative order quantity in any one of the last three financial years, while Buyer ATC clause 2 requires 20% of bid quantity in a single contract during the last three years (prior to and excluding bid opening), with stricter proof (PO + R-note/CRAC/inspection). GeM disclaimer says ATC clauses contravening bid detail section can render the bid & contract null & void unless allowed by GeM GTC — bidders should treat the stricter ATC single-contract + proof package as what the buyer will evaluate, and raise a representation if needed.
Bid sets ePBG Detail Required = No, while GeM GTC Clause 7 states that for contracts after e-Bidding/RA, performance security will be obtained and buyer shall indicate the percentage. For this tender the bid-specific ePBG setting (Not Required) is the operative buyer selection; generic GTC percentage mechanics do not create a payable PBG unless the bid indicates it.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether evaluation will accept cumulative same-category supplies in one FY (standard Clause 2) or only a single contract covering 20% quantity with PO+R-note/CRAC/inspection (ATC 2), and whether multi-contract FY cumulative proof will be rejected.
Clarify whether any additional certificate beyond PO + R-note/CRAC/inspection is required, and whether a prescribed format exists (none is printed in the bid PDF).
Category STC says buyers selecting Product Class only OEM should follow PAC after due process and upload PAC certificate at bid creation. Confirm whether PAC was completed for this OEM-only Canon 2700XL-K bid and whether non-PAC OEM-only bidding affects validity.
Confirm whether delivery clock is 15 days from contract generation on GeM, any consignee receiving-window constraints at Rail Nilayam Secunderabad, and whether LD @0.5%/week applies immediately after day 15 without free grace.
ATC says only initial-bid documents are considered; separately the bid allows 2 days for technical clarifications. Confirm whether clarification can cure missing PO/CRAC or only clarify already-uploaded documents.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Only 15 days delivery for 30 OEM cartridges, bid itself labelled Short Duration Bid for emergency procurement — high time risk and limited schedule float.
LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% normally; up to 10% for inordinate delay (>25% of completion period). Delivery period is essence of contract under GTC.
ATC: only documents in the initial bid are considered — late upload of past-performance proof can be fatal even if technically qualified on product.
Need single-contract 20% quantity evidence with PO and receipt/inspection proof; sellers with only multi-PO cumulative history face rejection risk despite meeting standard GeM 20% clause.
Buyer enabled display of documents uploaded by bidders (including clarification/representation documents) to other participating bidders after login — commercial/confidential annexures may become visible to competitors.
False land-border declaration or non-compliance can trigger immediate termination and further legal action.
Wrong product class, unapproved model mapping, or VA deviations can lead to catalogue removal, suspension or other GeM administrative action; OEM-only bids are also expected to follow PAC process on buyer side.
Seller must comply with applicable Labour Codes / erstwhile labour laws; non-compliance is breach entitling Buyer to contractual and legal action (even though scope is goods supply).
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ministry of Railways — Indian Railways — South Central Railway — Office: Principal Chief Material Manager, Secunderabad.
Buyer Email: [email protected]; HOD Grievance redressal Email: [email protected]. No phone numbers are printed in the bid document.
Consignee/Reporting Officer: Srirama Narasimha Rao; Address: Office of the PCE/SCR, 5th Floor, Rail Nilayam, South Central Railway, Secunderabad, 500025; GSTIN 36AAAGM0289C1ZK. No separate physical bid-submission address is specified (online GeM bid; EMD not required).