Issue/publication
25-07-2026 (the GeM bid document is dated 25-07-2026).
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Supply
Bharat Petroleum Corporation Ltd · Kheda, Gujarat9662054
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Jul 2026
17 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
25-07-2026 (the GeM bid document is dated 25-07-2026).
No pre-bid meeting or fixed clarification deadline is specified. Written clarifications may be sought, and the named plant contacts are available on working days from 10:00 am to 4:00 pm; clarification is not grounds for extending the deadline.
Bid submission closes 17-08-2026 at 15:00:00; bid opening is 17-08-2026 at 15:30:00.
180 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The exact estimated cost/tender value is not stated. The STC only says it is below Rs. 1 Crore; it also describes Rs. 5 Lakh turnover as 30% of estimated tender value, but no exact estimate should be inferred from that wording.
No EMD is required. Therefore no EMD form, amount, validity or claim period applies.
No tender or bid-participation fee is specified; the GeM bid disclaimer states that asking for such a fee would make the bid/resultant contract null and void.
The finally applicable GeM bid requirement is 5.00% ePBG for 18 months, in favour of Bharat Petroleum Corporation Limited, payable at Ahmedabad. The STC permits 5% security deposit by DD payable at BPCL Ahmedabad or BG, retained until successful completion without interest. Conflicting 20% and 10% printed BG forms are reported under contradictions and should not be used without buyer confirmation.
80% of product cost is payable on product delivery, with at least 20% allocated to installation/commissioning/testing. Payment is due within 30 days after CRAC and online bill submission. No advance is payable; TDS applies. Payment may be held for missing test certificates/required documents.
Quote the complete scope; evaluation is on total/overall lowest value. The price must cover all unlisted incidental costs, transportation, packing/forwarding and inspections; GST is treated separately in the prescribed price table.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder or OEM must have supplied same/similar category products equal to 30% of bid quantity in at least one of the last three financial years before bid opening to a Central/State Government organisation or PSU. Submit relevant contracts proving the cumulative quantity in that year. The STC's impossible phrase 'at least 04 of the last three financial years' conflicts and requires clarification.
One year of past experience for the same/similar service is required. Startup relaxation for experience and turnover is not allowed.
Minimum average annual bidder turnover is Rs. 5 Lakh over the last three years ending 31 March of the previous financial year. MSE partial relaxation shown in GeM reduces the value to Rs. 4.25 Lakh, subject to supporting proof and technical compliance.
Bidder/OEM net worth must be positive according to the last audited financial statement; net worth is defined as equity plus reserves and surplus.
An OEM authorisation certificate for the offered CCTV/NVR equipment and supporting product data sheets/technical literature are required. Offered equipment must meet the BOQ/scope specifications and compatibility requirements.
Experience from work executed as part of a JV/consortium will not be considered. A bidder must not submit more than one bid independently, as a partner/consortium member, or through an associated entity; common directors, partners, management, shareholding, signatories or controlling interests with another bidder must be declared absent.
Bidder must not have been suspended/holiday-listed by any oil company during the last three years and must declare that it is not currently serving BPCL/MoPNG holiday listing or another Oil PSE banning order. GeM participation also constitutes an undertaking that the seller is not debarred under Rule 151 of GFR 2017.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority. FORM-E is mandatory, and applicable registration evidence must be attached; false declaration/non-compliance permits immediate termination and legal action.
Submit PAN, GST registration, and—where applicable—partnership deed or memorandum/articles and Registrar of Companies registration. A non-proprietor signatory must also provide power of attorney.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Turnkey design verification, engineering, supply, installation, testing, integration, commissioning, documentation, training and warranty support for Hariyala LPG Plant. Include all hardware/software, accessories, consumables, network configuration, labour, tools, transport, insurance and incidental works necessary for successful commissioning, whether listed in the BOQ or not.
Supply and commission 1 x 64-channel enterprise NVR; 8 x 20 TB enterprise surveillance HDDs (160 TB total); 8 hazardous-area IP cameras with certified flameproof enclosures; 8 non-FLP industrial IP cameras; approximately 600 m CAT-6 cable; and 3 x 55-inch industrial-grade 4K displays.
Integrate with the existing CCTV network; migrate existing cameras without data loss/interruption; configure recording, alarms, users and storage; provide RAID and at least 180 days recording retention; test image, night vision, recording, playback and network performance; demonstrate live view, playback, export and remote viewing.
Before/at commissioning submit storage calculations, test reports, IP schedules, as-built drawings, configuration backups, OEM documents, warranty certificates and manuals. Train BPCL staff onsite. Provide at least 12 months comprehensive onsite warranty for equipment, software, configuration and workmanship.
Delivery/SITC is at BPCL LPG Bottling Plant, Hariyala, Taluka Matar, District Kheda, Gujarat 387411. Delivery is within 30 days/one month of order; GeM separately allows 30 days for ICT after site-readiness communication, creating a sequencing ambiguity to clarify.
NVR must support ONVIF Profiles S/G/T and RAID 0/1/5/6/10; hazardous cameras require certified flameproof enclosures suitable for LPG hazardous areas, IP67/IK10 and ONVIF compliance; CAT-6 must be copper, FRLS, outdoor UV-resistant, IS/IEC compliant and tested to 250 MHz. All material must suit LPG plant/hazardous-industry use.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the entire bid online through GeM (https://sso.gem.gov.in) as a two-packet bid. Technical documents belong in the techno-commercial packet; the price element belongs only in the financial packet. Late or non-prescribed-format bids are liable to rejection.
Every tender/ATC page must be signed and stamped by the bidder or authorised representative before upload. Entries should be typed/in ink; corrections must be initialled/attested by full signature. FORM-E, FORM-F and the price format require authorised signature and company stamp.
Only the successful bidder must furnish hard copies of the 'self-attested original' documents to BPCL before LOI. No separate calendar deadline or recipient beyond BPCL is stated; GeM's disclaimer prohibits physical-document submission as a pre-qualification condition.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Conflict: GeM bid details require 5.00% ePBG for 18 months; STC also says 5%, but its printed BG proforma says 20%, while the GPC and its proforma say 10%. The 5%/18-month GeM bid detail prevails; the GeM disclaimer makes buyer ATC contrary to ePBG details invalid, and special conditions override GPC.
Conflict: the GeM clause requires 30% of bid quantity in at least one of the last three financial years; STC says 'at least 04 of the last three financial years', which is impossible. The GeM criterion should prevail because the ATC cannot contradict bid-detail conditions, but buyer clarification is essential before bidding.
Conflict: GeM specifies 100% of bid quantity/amount for MSE preference within L1+15%; STC initially says at least 25%, though it later recognises this non-divisible tender may be awarded in full to a matching MSE. The GeM 100% setting prevails.
Conflict: GeM presents one fixed SITC unit and the price schedule lists exact equipment quantities, while STC says quantities are indicative, no minimum is guaranteed, BPCL may execute partial quantity, and a one-year rate contract will issue separate orders. No corrigendum resolves this; the bidder should obtain a written ruling on whether award is a firm complete SITC package or a no-commitment rate contract.
Conflict: one STC clause says rates include all taxes, while the later detailed pricing clause excludes GST and Attachment III provides a separate GST row. The later, specific pricing treatment—rates excluding GST, GST separately—should prevail.
Conflict: STC imposes Rs. 5000 for every week beyond one month, whereas GPC applies 0.5% of delayed basic value per week capped at 5% of total basic order value. STC expressly supersedes GPC where common, so Rs. 5000/week is the more specific term; clarify whether the GPC cap also applies.
Conflict: GeM gives 80% on delivery with at least 20% for ICT; GPC defaults to 100% after receipt/acceptance. The bid-specific 80/20 structure prevails over the generic GPC.
Conflict/ambiguity: GeM and STC specify delivery within 30 days/one month of order, but GeM separately permits 30 days for ICT after site-readiness communication. It is unclear whether commissioning must finish within the original 30 days or gets a further 30 days after site readiness; the bid-specific site-readiness clause is the more specific ICT trigger.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that only 5% ePBG for 18 months applies and issue a corrected BG proforma, because the attached forms state 20% and 10% and the STC also mentions DD/BG.
Does 'at least 04 of the last three financial years' mean at least one of the last three years as stated by GeM? Confirm the exact number of qualifying years and whether public-listed-company supplies count, because the GeM clause lists only Government/PSU buyers.
Confirm whether BPCL will award the complete listed SITC package or a one-year, no-minimum rate contract with call-off orders. Also confirm whether L1 evaluation uses the full BOQ regardless of actual quantities.
Confirm whether the 30-day period from PO covers delivery only and ICT receives another 30 days after formal site-readiness notice, or whether complete SITC must finish within 30 days of PO. State the consequence of delayed site readiness by BPCL.
Confirm the existing camera count, resolution, frame rate, bitrate, recording mode, RAID usable-capacity basis and expected new total load used to require 180-day retention. Eight 20 TB disks nominally provide 160 TB before RAID overhead, so compliance and pricing depend on these parameters.
Confirm whether the specific Rs. 5000/week penalty is capped, cumulative with the GPC 0.5% price reduction, or replaces it entirely.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Although bidders must price the complete BOQ, BPCL says quantities are indicative, may execute only part, guarantees no minimum, and may issue separate orders over a one-year rate contract. Fixed mobilisation, integration and licensing costs may not be recoverable unless allocation/ordering is clarified.
The bidder must include unlisted incidental works and related extra work without additional payment. Site is offered 'as is where is', and the bidder bears compliance with site/statutory requirements and must provide all manpower/helpers.
Delivery is required in one month/30 days, with a specific Rs. 5000 penalty for every delayed week. GPC separately contains 0.5% per week capped at 5%, creating exposure until buyer confirms whether remedies are cumulative and how site-readiness delay is handled.
BPCL may terminate with one month's notice without reason or compensation, foreclose without notice for unsatisfactory work, and procure elsewhere at the vendor's risk/cost, recovering differential cost and damages.
The 5% security may be forfeited broadly for failure/non-compliance, earns no interest, and defective or nonconforming material may be adjusted against it. Payment is held for missing test certificates or required documents.
Work is inside an operating LPG plant. The contractor bears safe-working compliance, employee/third-party injury exposure, statutory labour compliance and indemnities for loss/damage caused by its personnel; BPCL provides no extra manpower.
All material is tested for quality/compatibility after receipt and can be returned. Defects found later must be replaced at vendor cost within 15 days of joint inspection, failing which PBG may be invoked. Comprehensive onsite warranty is at least 12 months.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Bharat Petroleum Corporation Limited, Hariyala LPG Bottling Plant, Near Patel Warehouse, NH-08, Hariyala, Kheda, Gujarat 387411. Tender-enquiry hours: Monday to Saturday, 9:00 AM to 16:00 PM. This is also the plant/notice address; the tender does not name a separate physical-originals receiving address.
Manoj Kumar Yadav, Plant Manager — mobile 9455125992; [email protected]. Clarification contact on working days, 10:00 am to 4:00 pm.
Umesh Yadav, Manager HSSE — mobile 9752385812; [email protected]. Clarification contact on working days, 10:00 am to 4:00 pm.
Buyer email: [email protected]. HOD grievance email: [email protected]. Office shown in GeM: LPG Western Region.