Publication / Bid document date
Bid Number GEM/2026/B/7933114 is dated 25-08-2026.
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Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/Residential; Unarmed Security Guard
Botanical Survey Of India · Prayagraj, Uttar Pradesh9773893
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
5 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid Number GEM/2026/B/7933114 is dated 25-08-2026.
Bid End Date/Time: 04-09-2026 19:00:00.
Bid Opening Date/Time: 04-09-2026 19:30:00.
Bid Offer Validity is 90 days from bid end date.
Time allowed for Technical Clarifications during technical evaluation: 2 Days.
Contract Period is 1 Year(s) 6 Month(s); resource tenure is 18 months.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated bid value or total tender cost is stated in the documents.
EMD is not required; ATC instead requires a Bid Security Declaration on company letter pad.
No tender fee or bid participation fee is prescribed.
ePBG of 5.00% is required for 18 months; Advisory Bank State Bank of India; beneficiary Sr. Accounts Officer, Nizam Palace Kolkata (PAO BSI/ZSI Kolkata).
Buyer-fixed minimum daily wages (exclusive of GST) and statutory per-day components are published per resource category for 18-month tenure.
Service Provider must pay salaries/wages first from own funds, then claim reimbursement with PF/ESIC and bank proof; GeM GTC provides 100% monthly payment within 10 days of SDAC unless STC/ATC says otherwise, while ATC warns bills may be delayed and contractor must fund wages for at least three months.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover of the bidder for 3 years: 25 Lakh(s).
Experience Criteria are required; ATC demands documentary evidence of experience plus at least one current-year work order/certificate from service buyer organisations, but no minimum years or value threshold is stated.
Mandatory operational credentials include UP PSARA licence (Prarup-06, verifiable on pasara.gov.in), ESI & EPF registration, labour licence covering bid manpower, ISO-9001:2015, PAN, GST, LIN, and registered office documents at Prayagraj District.
MSE purchase preference is enabled (L1+15%, 100% quantity); MSE and Startup get complete turnover relaxation with proof.
Non-blacklisting/non-bankruptcy undertaking (3 years) and no-pending-criminal-case affidavit are required; multiple bids by related entities or from same IP are rejected; land-border bidders need Competent Authority registration.
Deployed manpower must meet category-wise gender, age, education, skill and fitness conditions.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Outsourced security and manpower services at Botanical Survey of India, Central Regional Centre, Prayagraj for 18 months.
Total 10 resources at BSI CRC, 10 Chatham Lines, Allahabad/Prayagraj-211002 (Consignee: Vinay Ranjan).
Scope covers office/residential security, driving, clerical support and sweeping/cleaning; ATC specifies 24x7 main-gate security and night coverage at the other gate.
Central minimum wages (CLC orders) and labour codes/legacy labour laws apply; seller bears full statutory compliance.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Electronic two-packet bid on GeM; technical documents listed in ATC must be uploaded on GeM under the correct tabs before bid close.
No EMD hard copy is required (EMD not required). GeM GTC’s 5-working-day hard-copy rule applies only where EMD/Integrity Pact are stipulated; this bid does not call Integrity Pact.
Notarised stamp papers must be dated after bid publish date; several undertakings require signature/stamp of authorised person and notarisation where specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Tender folder and metadata contain no corrigendum or addendum; original bid dated 25-08-2026 and ATC dated 18/08/2026 stand unamended.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Bid ePBG duration field is 18 months while GeM GTC requires Performance Security valid for 2 months beyond completion of all contractual obligations (contract itself is 18 months).
Bid category specs require service-provider registered office presence in Uttar Pradesh; ATC requires documents of registered office at Prayagraj District.
ATC says three security guards at main gate for 24x7 'at a time' plus two at the other gate at night, while the bid hires only 6 unarmed security resources (5+1).
One security line is 26 working days/month and another is 21; ATC caps monthly attendance at 26/27 days with weekly off and separate reliever billing.
Both security-guard category tables list 'Additional Requirements for the Security Personnel: Driver’s License', which conflicts with normal unarmed-guard profiles and with the separate LMV Driver line item.
GTC says 100% monthly service payments within 10 days of SDAC, while ATC expressly allows administrative bill delay and forces contractor to pay wages for at least three months at own cost without linking to bill clearance.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to define exact shift roster, simultaneous posts, reliever ratio and whether the 5+1 security quantities fully cover ATC item 45 deployment.
Seek written confirmation whether 'Driver’s License' under security additional requirements is intentional or a portal field error.
Request minimum years/value/number of similar contracts expected under 'Experience Criteria', since ATC only asks for experience evidence plus one current-year certificate.
Confirm whether reliever charges and OT (capped at 1/3rd monthly hours) are to be built into service charge or reimbursed at actuals outside L1 comparison.
Confirm required ePBG validity end-date (18 months vs +2 months per GTC), acceptable forms, and claim period in favour of Sr. Accounts Officer, Nizam Palace Kolkata.
Ask whether Prayagraj District registered office must exist before bid end date and what proof is accepted (rent agreement, GST address, municipal registration, etc.).
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Contractor must pay wages by the 7th (no cash), fund at least three months of wages even if bills are delayed, and only then recover with full statutory proofs.
GTC LD: 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay (>25% of completion period).
5% ePBG must be submitted within 15 days of award; no payment until verified; forfeitable for neglect of obligations; no interest.
Wrong-tab uploads, duplicate packs under every tab, missing any listed certificate, same-IP multi-bids, or related-entity multi-bids cause rejection; no additional documents after close/representation window.
Contractor alone is liable for labour-law compliance and for compensation/claims/injury/disability/death of deployed personnel; non-compliance is contractual breach.
Buyer can vary quantity/duration by ±25% at award (increase only after award); no subcontracting/assignment allowed—execution risk stays with single contractor.
Wage revisions by CLC(C) must be implemented immediately; reimbursement only 'if admissible' and claimed subsequently—cash-flow/gap risk on revisions.
Bid sets Arbitration Clause and Mediation Clause to No—disputes follow GeM/GTC path without those contractual ADR options.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Botanical Survey of India (BSI), Central Regional Centre / Headquarter under Ministry of Environment, Forest and Climate Change.
Vinay Ranjan, Scientist-E & Head of Office; consignee/reporting officer for all resources.
HOD grievance email [email protected]; Buyer email [email protected].