Unmanned Aerial Vehicles for anti-larval spraying

Tender notice date

Tender Notice No. 14/EEC-18/SHBD/GHMC/2026-27 is dated 11-08-2026.

• No separate publication date is stated beyond the tender notice date.
• No corrigenda are present in the tender pack.

Bid submission window

Online bid submission starts 12-08-2026 at 04:00 PM and closes 17-08-2026 at 04:00 PM.

• Pre-bid / clarification deadline is not specified in the bid document.

Bid opening

Commercial-stage tender opening is 17-08-2026 at 04:15 PM.

Contract / completion period

Period of completion is 06 months, stated as 01.08.2026 to 31.01.2027; agreement is also stated as 06 months from agreement date and extendable by one more year.

• Bid validity period after bid opening is not specified.
• Rates/service charges are fixed for 06 months with no modification before expiry.
• Agreement to be executed within 30 days of Work Order on non-judicial Rs. 100/- stamp paper arranged by the bidder.

Estimated contract value

Estimate Contract Value (ECV) is Rs. 11,77,350.00/-.

Earnest Money Deposit (EMD)

EMD is Rs. 11,774/- (stated as 1%), paid online with receipt uploaded; no EMD exemption for any category.

• Successful tenderer must pay balance EMD of 1.5% at agreement conclusion through GHMC online services and submit the receipt.
• EMD forms other than online payment are not described.
• EMD validity / claim period is not stated.
• EMD is liable to forfeiture on failure to supply the specific drone / contract termination and related defaults.

Processing / tender fee

A processing fee must be paid before tender closing; the document does not state the fee amount.

• Non-payment of processing fee before tender closing is a stated ground for rejection.

Security deposit / performance security

Balance EMD of 1.5% is payable at agreement; Security Deposit may be forfeited on termination for non-performance, but a separate SD percentage beyond balance EMD is not quantified.

• If the agency terminates without one month’s written notice, deposits against the work shall be forfeited.

Pricing and payment terms

Bidder quotes contractor profit percentage only (words and figures, INR); payment is for actual drone operation days on officer-in-charge performance certification.

• Service charges/rates are fixed for 06 months.
• Additional/emergency drone services are paid by GHMC against bills within ten days of completion of such emergency services.
• Additional utilization elsewhere in GHMC is compensated on weekly/monthly bills.
• Shortfall drones hired from others are deducted from monthly running bills / EMD.
• Department responsible for payments will be stated in the agreement.

Legal status / registration

Bidder may be a registered Firm, Individual or equivalent qualification anywhere in India; experienced service providers/contractors/societies/agencies with valid GoI/GoT registration may participate.

• Documentary evidence of registration must be uploaded.
• Valid Telangana / AP GST registration is required and certificate must be uploaded.
• Under key equipment notes, the bidder “should be a company registered under Telangana Start-up policy and approved by the Department of ITE&C” with ITE&C certificate submitted — worded as a bid condition.

Financial capacity / turnover

Minimum turnover not less than ECV in any one of FY 2023-24, 2024-25, 2025-26, CA-certified; bid capacity (3AN-B) must exceed ECV.

• CA turnover certificate for past 03 financial years must be submitted online.
• Start-ups registered and promoted under Telangana Start-up Innovation policy are exempt from the turnover-certificate condition per GO Ms.No:08, ITE&C Department, Govt of Telangana.
• Copy of PAN and latest IT returns for AY 2025-2026 / AY 2026-27 with proof of receipt required.

Experience / past performance

Minimum 1 year relevant spraying-drone experience with State Govt. of Telangana, and similar government drone experience for at least 12 months in the last 3 FYs.

• Experience certificate must be issued by not less than Senior Entomologist or Executive Engineer and uploaded at tender filing, else summary rejection.
• Tenders without the stated documentary evidence are summarily rejected; later upload is not accepted.

Drone / regulatory certifications

DGCA type certification, UIN-activated DigitalSky-registered drones, and police/competent-authority permission to operate drones are required.

• All applicable drone laws for water-body/lake operations and GoI/GoT drone policies automatically apply.
• Valid drone registration certificates required for each owned or leased drone.

Key equipment and personnel

Bidder must show owned/leased Anti Larvae Spraying Drone — 01 No., 3 km range, covering 500 acres/month over 25 working days — with 02 certified pilot personnel (pilot and co-pilot) of 18 months minimum experience.

• Owned drones: invoice to be submitted online at tendering.
• Leased drones: agreement on Rs.100/- bond paper, valid at least 1 year as on tender submission date.
• Tank capacity column is printed only as “Liter” without a numeric capacity.
• Consortium/JV rules are not specified.
• Debarment/blacklisting conditions are not expressly stated.

Work description

Provision of Unmanned Aerial Vehicles (drones) for anti-larval spraying operations in open nalas and lakes in Shamshabad Zone for 6 months.

• Name of work: Towards Unmanned Aerial Vehicle Known as drones for Anti Larval Spraying Operations in the Open Nalas & lakes in Shamshabad Zone for the period of 6 Months.
• Inviting office: O/o The Executive Engineer, Shamshabad Circle-18, Shamshabad Zone, GHMC.

Deliverables, quantities and performance expectations

Deploy 01 anti-larvae spraying drone with 3 km range, covering 500 acres per month on 25 working days/month, with pilot and co-pilot.

• Service provider must engage necessary drones as required from time to time on agreement basis without rule violations.
• Agency must keep reserve and provide additional drones at short notice for emergency services.
• Drones may also be utilized for other activities anywhere in GHMC jurisdiction as instructed, with compensation on bills.
• Allocation is to specific GHMC zones stated in the agreement; reallocation to other zones only in emergency with advance intimation.
• Agency is responsible for operation and maintenance; GHMC is not responsible for drone damage (e.g., collapse, propeller damage).
• Chemical/consumable supply quantities and technical spray standards beyond DGCA/legal compliance are not detailed in this bid document.

Timeline and control

Completion/service period is 06 months (printed as 01.08.2026–31.01.2027); functional control of deployed drones rests with the officer in charge / Commissioner, GHMC.

• List of drone operators with addresses must be submitted; absentees replaced immediately under intimation.
• Replacement of unusable/absent operators within one week at agency cost, else penalty clauses apply (penalty schedule not printed).

Submission mode and portal

This is an online tender; all relevant documents shall be uploaded on the e-procurement platform only.

• Commercial quote: contractor profit percentage in words and figures (Indian currency), percentage terms only.
• All tenderers should produce originals whenever called for.
• Address / E-mail ID field in the tender schedule is blank; no separate physical-submission address or deadline is stated for bid envelopes.
• Digital signature class is not specified in the bid document.

Agreement documentation after award

Successful bidder executes agreement on bidder-arranged non-judicial Rs. 100/- stamp paper within 30 days of Work Order; balance 1.5% EMD online receipt is submitted to the office.

Completion period starts before tendering

Period of completion is printed as 01.08.2026–31.01.2027, but the tender notice is dated 11-08-2026 and bids close only on 17-08-2026.

• A bidder cannot start a contract period that begins before bid invitation/award.
• Elsewhere the agreement is said to run 06 months from the date of agreement, which conflicts with the fixed calendar window starting 01.08.2026.
• Documents do not reconcile which start date prevails after award.

Start-up registration appears both mandatory and as an exemption class

Key-equipment note (c) requires the bidder to be an ITE&C-approved Telangana Start-up company, while turnover rules treat start-ups as an exempt subclass of bidders.

• If start-up registration is truly mandatory, non-start-up experienced contractors described elsewhere would be ineligible despite other eligibility text inviting them.
• If start-up status is only for exemption, note (c) is over-broad and needs clarification.
• No corrigendum resolves this drafting conflict.

Security Deposit referenced without quantified instrument

Terms provide for forfeiture of “Security Deposit”, while the only quantified post-bid security is balance EMD of 1.5% at agreement.

• Unclear whether Security Deposit equals the 1.5% balance EMD or is an additional amount.
• No separate SD percentage, form, or validity is printed.

Penalty clauses cited but not scheduled

Operator-replacement clause says penalty will apply “as per the penalty clauses”, but no penalty schedule/liquidated-damages table is printed in the bid document.

• Shortfall-drone cost recovery from bills/EMD is specified, but general penalty rates are not.

Is Telangana Start-up / ITE&C registration mandatory for all bidders?

Ask whether non-start-up contractors with GoI/GoT registration and required experience are eligible, or whether ITE&C start-up certificate is a hard pass/fail for every bidder.

• Material to bid/no-bid because note (c) and the general eligibility paragraphs conflict.
• Also ask whether start-up exemption applies only to turnover certificate or to the turnover quantum itself and bid capacity.

Confirm actual contract start date and billable period

Seek confirmation whether the 6-month service period is 01.08.2026–31.01.2027 or 6 months from agreement/Work Order, and how overlapping/pre-award days are treated.

• Affects mobilisation planning, resource lock-in and pricing for a short remaining season if the calendar end date is hard.

What tank capacity and spray chemical scope are required?

Tank capacity is printed only as “Liter” with no volume; ask for required tank size, who supplies anti-larval chemical, approved chemicals, dosage and any SOP/KPI beyond 500 acres/month.

• Directly affects equipment selection, opex and compliance risk near water bodies.

Quantify balance EMD / Security Deposit and processing fee

Ask for exact processing-fee amount/payment path, whether 1.5% balance EMD is the full Security Deposit, its form/validity/refund timeline, and any additional SD.

• No fee amount or SD schedule is printed; cash-flow and bid cost depend on this.

Clarify experience geography and certificate issuer

Confirm whether experience must be specifically with State Govt. of Telangana only, or any government, and acceptable equivalent ranks if Senior Entomologist/EE certificates are unavailable.

• Two experience bullets differ: one requires Telangana State Govt spraying experience; another says government drones for 12 months in last 3 FYs.

Scope creep and standby pricing for GHMC-wide redeployment

Ask how non-Shamshabad / non-anti-larval deployments are ordered, measured and paid, and whether the percentage quote covers unlimited redeployment within GHMC.

• Terms allow utilization for other activities at any place in GHMC with weekly/monthly compensation, without a rate card.

Very short bid window

Bids open 12-08-2026 04:00 PM and close 17-08-2026 04:00 PM — roughly five days to assemble specialised drone compliance documents.

• Missing any mandatory upload at filing causes summary rejection with no later cure.

EMD / deposit forfeiture and replacement-cost recovery

Failure to provide drones on time lets GHMC hire substitutes and deduct cost from running bills/EMD; failure to supply can terminate contract with EMD forfeiture.

• Termination for non-satisfactory performance forfeits Security Deposit without notice.
• Agency termination without one-month notice forfeits deposits.
• Defaulting agency is liable for extra expenditure if work is transferred to others after uncured default (30 days from default notice).

One-sided operational and liability allocation

Agency bears drone O&M/damage, third-party liabilities, police/legal cases from drone operation, and loss to tanks/water bodies/nalas from operator negligence after GHMC enquiry.

• Functional/disciplinary control rests with GHMC officers while liability remains with the agency.
• No subcontracting without prior written consent; unauthorized subletting can cancel agreement and attract fine equal to approved tender value.
• Force majeure lasting over one month allows GHMC to cancel without compensating the agency.

Payment only for certified actual operation days; rates locked 6 months

Payment depends on officer-in-charge satisfactory-performance certification for actual operation days; idle/reserve capacity may be uncompensated while rates cannot be modified for six months.

• Emergency additional drones must be kept ready at short notice; only emergency service bills are stated payable within ten days.
• Paying department can be changed by Zonal Commissioner letter.

Eligibility and compliance stringency

Stacked requirements — Telangana Govt experience, DGCA type cert, DigitalSky UIN drones, police permission, bid capacity, and possibly mandatory start-up registration — create high disqualification and operating-compliance risk near water bodies.

• All GoI/GoT drone laws/policies automatically apply and may change during the contract.
• EE/Zonal Commissioner may accept/reject any tender without assigning reasons; technical-bid decisions are final with no correspondence.

Inviting authority / office

Greater Hyderabad Municipal Corporation, Shamshabad Circle-18; office of the Executive Engineer, Shamshabad Circle-18, Shamshabad Zone, GHMC.

• Tender Notice No. 14/EEC-18/SHBD/GHMC/2026-27 dated 11-08-2026.
• Agreement is to be entered with EEC-18, GHMC.
• EE, GHMC / Zonal Commissioner, Shamshabad Zone, GHMC are decision authorities under the terms.
• Arbitration third arbitrator appointed by Zonal Commissioner, GHMC, Hyderabad; proceedings in Hyderabad, Telangana.
• Tender schedule Address / E-mail ID field is blank — no phone, email or postal address for queries/physical submission is printed in the bid document.