Publication / issue
The portal publication timestamp is not expressly printed in the tender documents; the NIT is digitally signed on 09.09.2026 at 13:24:28 IST.
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Upgradation of Terminal Automation System involving Design, Supply, Installation, Testing and Commissioning and its CAMC along with CAMC of existing TAS system and equipment at Zewan Depot, Srinagar, JK under Punjab State Office
IndianOil · Srinagar, Jammu And Kashmir2026_NRO_191321_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
9 Sept 2026
3 Oct 2026
₹13.1 Cr
₹3.3 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The portal publication timestamp is not expressly printed in the tender documents; the NIT is digitally signed on 09.09.2026 at 13:24:28 IST.
19.09.2026 at 16:00 hrs IST is the latest deadline for submitting pre-bid queries by email.
Bid submission starts 24.09.2026 at 16:00 hrs IST and closes 03.10.2026 at 16:00 hrs IST.
Technical bid opening is 04.10.2026 at 16:00 hrs IST.
The offer remains valid for 180 days from technical-bid opening; any requested extension must be without changes to terms or price, although a bidder may withdraw instead.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Rs. 13,06,46,157.59 inclusive of all taxes and duties: project supply/installation/testing/commissioning Rs. 5,38,54,859.59; 8-year CAMC for new TAS after warranty Rs. 1,61,56,457.88; and 10-year CAMC of retained TAS/equipment Rs. 6,06,34,840.12.
Nil; tender documents are downloadable free of cost from the IOCL e-tender portal.
Rs. 3,27,000. Since it exceeds Rs. 1 lakh, acceptable modes are online payment, prescribed bank guarantee, or prescribed insurance surety bond; DD, banker’s cheque and SWIFT are not accepted for this domestic tender. BG/ISB validity must extend at least three months beyond the 180-day bid validity.
For works, SD is generally 10% of total contract value excluding GST. For this over-Rs.10-crore contract, 25% of the SD is due as ISD within 21 days of LOA; the balance 75% is recovered at 10% of certified work value from running bills, unless full SD is deposited upfront. No interest is payable.
Supply items: 80% plus applicable GST on receipt at site with test/inspection/statutory certificates; 10% after accepted SAT and 30 error-free days; final 10% after system stabilisation (maximum next 60 days). Installation/commissioning services: 60% after successful power-on, 20% after accepted SAT, and 20% after stabilisation.
CAMC is paid monthly within 15 days of GST invoice submission after penalty adjustment. The GCC states that admitted certified final-bill amounts are paid within 90 days of EIC certification, subject to retention, SD, claims and statutory deductions.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
During the seven years ending the last day of the month preceding the original bid-submission end date, the bidder must have completed either three similar works of at least Rs 1,61,57,000 each, two of at least Rs 2,15,42,000 each, or one of at least Rs 2,69,28,000.
Qualifying work is a terminal automation system in petroleum/LPG/bitumen/petrochemical industry with remote tank-truck or tank-wagon loading and TAS software, or a process-automation system in the specified hazardous/process industries. A bidder relying on the second route must additionally prove a qualifying terminal-automation project/award and must possess TAS software development, customisation and maintenance rights.
Government/PSU orders require contract/work order with SOR plus client completion certificate. Private orders additionally require a CA-certified executed value with TDS certificates (where applicable) or bank statement. Subcontract experience requires the main-contractor order/scope, completion evidence from the end user/owner/main contractor/owner’s consultant, CA-certified executed value with UDIN, and proof the subcontracting was intimated/permitted.
Standalone annual turnover must be at least Rs 3,23,13,000 in any of FY 2023-24, 2024-25 or 2025-26, based on audited statements; provisional accounts are not accepted. Net worth must be positive in the last audited financial year, failing which the bid is summarily rejected.
Foreign bidders are not accepted. Consortium or MOU bids are not accepted, and experience executed as part of a JV/consortium/MOU cannot be used. MSE and startup PQ relaxations do not apply.
Bidder must submit PAN, a valid PF registration (applications are not accepted), valid GSTIN/registration certificate, and its partnership deed or incorporation certificate with memorandum/articles; a sole proprietor submits the prescribed proprietorship undertaking.
Only Class-I local suppliers (local content at least 50%) and Class-II local suppliers (20% to below 50%) may bid; only Class-I suppliers receive purchase preference. Because tender value is at least Rs 10 crore, the bid-stage local-content certificate is required in the prescribed format.
A bidder from a country sharing a land border with India is eligible only with valid Competent Authority registration, subject to the stated line-of-credit/development-project exception. A bidder that voluntarily files, or has admitted against it, insolvency/liquidation/bankruptcy proceedings is not considered and must disclose status changes within one working day.
The bid-stage holiday-list declaration is mandatory. An L1 already on an IOCL holiday list at any location will not receive the order. Forged/false documents, bid withdrawal/upward revision, non-acceptance of award, poor performance, integrity-pact breach and other listed conduct can trigger rejection, forfeiture, termination and/or holiday listing. Complete signed Integrity Pact submission is mandatory because the estimate exceeds Rs 10 crore.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, supply, installation, testing and commissioning for upgradation of the Terminal Automation System at IOCL Zewan Depot, Srinagar, J&K, followed by CAMC of the upgraded system and CAMC of existing retained TAS equipment.
The capital package includes TAS management/LRC servers, operator interfaces and associated automation, field instrumentation, metering/loading, tank-farm, CCTV/access/safety/networking and related civil, mechanical and electrical works as detailed in the latest 11-page SOR. The contractor must supply all materials/equipment needed for completion even if every item is not individually identified in the BOQ.
The project portion must be completed in 10 months from the later of the 30th day after SAP PO or 15 days after PO email, excluding CAMC. Detailed activity-wise PERT/CPM covering engineering, procurement, erection, commissioning, trial and SAT is due within 15 days of LOA. Commissioning time includes mobilisation, design/material approvals and intervening monsoon.
New equipment carries a 24-month warranty from successful SAT punch-point compliance, followed by eight years of CAMC. Existing retained equipment receives ten years of CAMC. The contractor must maintain resident engineer support, mandatory spares and scheduled hardware replacements, including server/workstation replacement at the prescribed CAMC milestone.
Work is inside an operating terminal with access/security restrictions. Bidder must inspect site conditions including vehicle approach, utilities and geopolitical conditions, coordinate with parallel contractors, arrange permits/shutdowns, and bear all labour, logistics, consumables, tools, permits and incidental costs. No extra payment is allowed for energised/partly energised work or extended/holiday working.
Equipment must comply with the tender technical specifications and preferred makes. Metering equipment includes custody-transfer and hazardous-area approvals such as OIML R117/Legal Metrology and PESO, with flameproof/weatherproof requirements stated in the field-instrument specification.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through https://iocletenders.nic.in under a two-part system: Part-I technical/commercial bid with all non-price documents, and Part-II only the filled original BOQ Excel. Physical/manual bids and emailed extras are not evaluated except documents specifically required offline.
Technical bid, price bid and subsequent communications must be digitally signed and uploaded before closing. The DSC user’s authority must match the bidder constitution; POA must be on appropriate non-judicial stamp paper and notarised.
If EMD is by BG/ISB, upload its scan and deliver the matching original in a sealed envelope marked “Offline EMD”, bidder name, tender number and bid end date/time to the Tender Issuing Authority within seven working days after technical-bid opening. No other physical bid is accepted. The successful bidder later submits the original Integrity Pact to the office stated in the LOA.
Upload legible scans. Eligibility/qualification documents must be valid on the latest bid deadline. Non-English documents need an English translation duly notarised in India, or notarised/authenticated abroad. The tender-acceptance undertaking must be on company letterhead, signed by the authorised bid signatory, sealed and scanned.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
An 11-page tender-specific Schedule of Rates was issued as the “Other” corrigendum attachment. It supplies item descriptions, units, rates and quantities and closes with totals matching the NIT: capital Rs. 5,38,54,859.59, new-equipment CAMC Rs. 1,61,56,457.88, retained-equipment CAMC Rs. 6,06,34,840.12, total Rs. 13,06,46,157.59 (all with GST). Bidder action: base technical compliance and pricing checks on this latest SOR attachment and reconcile it to the BOQ.
Pre-bid queries were extended to 19.09.2026 at 16:00 hrs. Document download/sale end and bid submission end moved from 30.09.2026 at 16:00 hrs to 03.10.2026 at 16:00 hrs; bid submission start moved from 21.09.2026 to 24.09.2026 at 16:00 hrs; bid opening moved from 01.10.2026 to 04.10.2026 at 16:00 hrs. All other terms remain unchanged. Bidder action: use only the revised dates.
Latest operative schedule: pre-bid query email deadline 19.09.2026 16:00 IST; bid submission 24.09.2026 16:00 to 03.10.2026 16:00 IST; technical opening 04.10.2026 16:00 IST; 180-day validity from technical opening. Latest SOR total remains Rs. 13,06,46,157.59 inclusive of GST and EMD remains Rs. 3,27,000.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The latest SOR subtotal for retained equipment is Rs. 5,13,85,457.73 before GST, while the original BOQ uses Rs. 5,13,85,457.72. The latest corrigendum SOR prevails for the detailed schedule, but the locked BOQ still controls portal price entry; bidder should seek correction/confirmation before bidding.
Part-A says the new-equipment CAMC order is placed after the warranty and the retained-equipment CAMC order after capital/project completion; elsewhere it says “Comprehensive AMC of the entire system” applies from the SAT milestone. The specific separate streams should prevail: retained CAMC from project/SAT completion and new CAMC after 24-month warranty, but IOCL should confirm the “entire system” wording.
Part-B sets works SD at 10% of contract value excluding GST, and Part-A clause 6.1 says quantum follows Part-B; however Part-A clause 6.4 requires BG/online payment “equivalent to Comprehensive AMC value of the total 8 years period” before refunding project SD. The tender-specific Part-A lifecycle clause is more specific and may require security equal to the full remaining CAMC value, a materially larger exposure; written confirmation is essential.
The NIT/reference throughout is MnC/NR/PSO/ENG/PT-109/26-27, while the BOQ prints MnC/NR/PSO/ENGG/PT-109/26-27. The NIT and corrigendum reference prevails; do not alter the locked BOQ merely to fix the typo.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that corrigendum attachment 07SORZewanTAS.pdf is the sole final itemwise SOR and issue a corrected BOQ or written treatment for the Rs.0.01 retained-CAMC subtotal difference (Rs. 5,13,85,457.73 versus Rs. 5,13,85,457.72).
Please state the exact number of shifts and resident engineers required at Zewan for project, warranty and each CAMC year, and confirm whether Rs. 2,77,641 per quarter exclusive of GST is per engineer, per shift, or total. Part-A first requires two/three shifts as site need, then defaults to one/general shift when not specified.
Please confirm exact start/end dates and payment commencement for (a) ten-year retained-equipment CAMC and (b) eight-year new-equipment CAMC after warranty, and explain the statement that CAMC of the “entire system” starts at SAT.
Please confirm whether CAMC security is 10% of CAMC contract value under Part-B or 100% of the remaining eight-year CAMC value under Part-A clause 6.4, and provide the year-wise BG reduction schedule. This materially changes banking limits and bid price.
Please provide the planned shutdown sequence, available work fronts, product/gantry constraints and permitted daily/weekly work windows. The contractor must price a ten-month job inside an operating terminal, including permits, security restrictions, energised work and intervening monsoon, without extra payment for extended/holiday working.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay attributable to the vendor attracts a price adjustment of 0.5% of CAPEX cost per week, capped at 10% of CAPEX cost, measured through SAT plus the 30-day hassle-free run; abandonment/termination invokes the GCC treatment on total contract value.
Loss of entire basic operation beyond two free hours can be deducted at twice monthly CAMC divided by 90×24 per hour. Partial/equipment downtime beyond 48 hours can attract 1% of the concerned equipment SOR value per hour, with full-period formulas if rectification exceeds seven further days. Monthly deductions can consume the entire monthly CAMC payment.
If downtime deductions equal the quarterly CAMC value in any two quarters, IOCL may encash the prevailing SD BG and require a fresh BG for the remaining CAMC period, in addition to adjusting CAMC invoices.
The commercial exposure spans two-year warranty plus eight-year CAMC for new equipment and ten-year CAMC for retained equipment. Vendor bears replenishment, repairs/replacements, obsolescence management and mandatory IT/hardware replacement; failure to replenish spares permits withholding and risk-cost procurement.
The ten-month schedule includes mobilisation, design approvals and intervening monsoon at an operating Srinagar terminal. Bidder bears access, security, logistics and geopolitical/site-condition risks, must coordinate parallel works and may need energised or shutdown work without extra payment.
Rates remain fixed to 100% completion/SAT, with no escalation or extra payment for extended hours, weekends or holidays. IOCL may increase/decrease quantities, operate items partly or not at all, and pays actual certified measurements, shifting quantity and resource-utilisation risk to the contractor.
The last 20% of service value and last 10% of supply value depend on SAT/stabilisation. Where delay is not vendor-attributable, release occurs only after two/three-month thresholds and against equivalent BGs that must remain valid until actual SAT/stabilisation.
For project value above Rs.200 lakh, dedicated project, QA/QC and HSE engineers are prescribed, with monthly non-deployment recoveries of Rs.40,000, Rs.25,000 and Rs.20,000 respectively. Resident-engineer shift ambiguity creates additional unpriced manpower risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Chief General Manager (Materials & Contracts), Indian Oil Corporation Limited (Marketing Division), Northern Region Office, Indian Oil Bhawan, 1 Sri Aurobindo Marg, Yusuf Sarai, New Delhi-110016.
DGM (Materials & Contracts)/NRO; phone +91 9490958165; email [email protected].
Pre-bid venue and Tender Issuing Authority office: Materials & Contract Department, 3rd Floor, Indian Oil Corporation Limited, Marketing Division, Indian Oil Bhavan, Northern Region Office, Aurobindo Marg, Yusuf Sarai, New Delhi-110016. Matching physical EMD BG/ISB originals are delivered to the Tender Issuing Authority at this office.
Portal helpdesk email: [email protected] (also [email protected] and [email protected]); business hours Monday-Friday, 09:00-16:45 IST.