Publication
Bid dated/published 16 Jul 2026.
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Department Of Defence Research & Development · Chennai, Tamil Nadu9612169
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
16 Jul 2026
5 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid dated/published 16 Jul 2026.
Pre-bid conference is not applicable. Written clarification requests must reach the Buyer not later than 14 days before bid opening, which corresponds to 22 Jul 2026 based on the stated opening date.
05 Aug 2026 at 17:00 IST.
05 Aug 2026 at 17:30 IST; opening place is CVRDE, Avadi, Chennai-600 054.
180 days from the bid end date. The RFP also states 180 days from opening; because end and opening fall on 05 Aug 2026, the calendar basis is the same day.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated/tender value is disclosed and no tender document fee is specified. GeM expressly treats any buyer-added tender/bid participation fee as impermissible.
The GeM bid field says EMD is not required, so no monetary EMD amount, instrument or validity applies. The attached RFP nevertheless requires a Bid Security Declaration; bidders should upload it pending clarification because the RFP says omission invalidates the bid.
ePBG/performance security is 5% of contract value (including taxes), in favour of The Director, CVRDE, Avadi, Chennai-54. The bid sets a 16-month duration; the RFP permits FDR or bank guarantee and requires validity through 60 days beyond contractual obligations. Submit within 15 days of GeM award under the incorporated GTC.
Before return of performance security, the seller must provide a separate warranty bond for 5% of contract value. Indian bidders may use FDR or bank guarantee; validity is 60 days beyond completion of all warranty obligations.
No advance and no part/pro-rata payment. For an indigenous seller, 100% with applicable GST is payable within 30 days after receipt, satisfactory installation and acceptance, or receipt of the contractor's bill, whichever is later; payment is by ECS/EFT. Bills with supporting documents are to be submitted within the stated 30/45-day window after activity/supply.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must have a registered office in Tamil Nadu and upload proof.
Apply the stricter tender-specific qualification: at least 5 years' experience in supply and installation of similar products, plus evidence of having supplied and installed similar products to a DRDO/PSU/Government Agency establishment during the last 5 years.
For the GeM experience filter, the bidder or its OEM (directly or through resellers) must have regularly manufactured and supplied same/similar category products to a Central/State Government organisation or PSU for each required financial year, supported by contracts and delivery acceptance certificates such as CRAC.
A qualifying MSE or DPIIT-recognised startup may claim complete relaxation from the GeM 3-year experience filter, subject to meeting quality and technical specifications and uploading exemption proof. The documents do not clearly extend this waiver to the separate 5-year RFP qualification.
Only Class-I and Class-II local suppliers are eligible. Minimum local content is 50% and 20% respectively; non-local suppliers are ineligible, subject to the stated MSE policy exception. OEM local-content certification is required to claim purchase preference, with auditor/cost-accountant/CA certification where bid value exceeds Rs 10 Crore.
A bidder from a country sharing a land border with India is eligible only if registered with the competent authority. Submit Appendix X and, where applicable, valid registration evidence.
Bids of debarred/blacklisted firms will not be evaluated. The bidder must declare it has never been banned/debarred by MoD/GoI/another government organisation and that no CBI/ED/other government-agency enquiry is pending.
Indian firms quote in INR. Quoting foreign exchange for a foreign OEM is permitted only for its 100% subsidiary or Indian agent. A subsidiary must prove status; an agent must submit the agency agreement and be registered/enlisted with DRDO/MoD/DGS&D before price-bid evaluation, failing which the bid is disqualified.
The bidder must quote for itself, accept the RFP terms, and submit clause-by-clause technical compliance. Conditional bids and non-compliance with applicable general information are rejected.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One set of a Vehicles Spares Storage and Record Facility, including supply, transport, integration, installation, testing and acceptance at CVRDE.
The facility covers a conference hall, master cabin, crew cabins, environmentally controlled storage, visitor lounge, and refurbishment of the existing record-facility data centre and reception. Works include partitions, decorative wall panels, laminate ceiling, 2 mm plank-type vinyl flooring, furniture, blinds, seating/discussion table, display and tall storage, acoustic/sound/fire-resistant panels, LED lighting, exits, climate control, network and power cabling, and minor civil/touch-up work.
Annexure A specifies: 6 breaking divider panel-board sets; 4 designer wood-composite shutter panels; 3 L-type 1500 x 1800 mm master tables; 3 illuminated storage/display units; 8 modular 1200 x 1200 mm partitions; 10 tall A3-depth 900 mm storage units; 3 acoustic/sound/fire-resistant roof-panel works; 3 wall-storage units (750 mm); 12 numeric-lock pedestal drawers; and refurbishment of 3 damaged panels/tabletops.
Quantities and measurements are approximate. The vendor must personally visit and assess actual work content, and include at its own cost all manpower, equipment, loading/unloading, installation tools, connectors, essential components/services and minor civil/touch-up work needed for a fully functional facility.
Complete within 60 days from the contract's Effective Date. Delivery is FOR CVRDE, Avadi, Chennai. Post-delivery inspection is by a CVRDE representative nominated by the Director; acceptance checks physical condition, quantity, dimensions, material, finish and performance against Annexure A/QT-AT.
Obtain prior approval before supply by producing samples/catalogues. Do not offer refurbished, near-obsolete, near-end-of-life/service or outdated products. Warranty is one year after successful installation, testing and acceptance, with free immediate rectification/replacement and next-business-day on-site attendance after an emailed fault notice.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically on GeM as a Two Packet Bid. The technical/techno-commercial packet carries the signed/scanned qualification and compliance documents; the price bid is uploaded separately in the prescribed GeM BoQ format.
GeM Aadhaar e-sign is legally at par with a digital signature. Printed proformas require the authorised signatory's signature and, where shown, the firm's seal; the Tender Acceptance Letter and Appendix Z expressly require signature/seal.
No physical-original submission is specified for this bid because the GeM bid states EMD is not required. GeM also says a buyer-added ATC cannot make physical documents a precondition to qualification. A signed postal confirmation is mentioned only if a withdrawal notice is first sent by fax before the deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The GeM bid filter requires 3 years and grants complete MSE/startup relaxation, while Part IV of the attached RFP requires at least 5 years plus government-sector supply/installations in the last 5 years. For bid planning, meet the stricter 5-year tender-specific requirement; do not assume the GeM relaxation waives it without a buyer clarification.
GeM says EMD is not required, but RFP Clause 8 says the bid is invalid without a Bid Security Declaration and provides a form. No monetary EMD should apply; upload the declaration as a no-cost compliance document unless the Buyer confirms it is withdrawn.
RFP Clause 8 calls the declaration 'Annexure 3', but the actual printed form is labelled 'Annexure Y'. The Annexure Y form on page 19 is the only supplied prescribed form and should be used.
GeM GTC gives 10 days after CRAC and online bills unless ATC says otherwise; the tender-specific RFP says 30 days after receipt, satisfactory installation/acceptance or bill receipt, whichever is later. The tender-specific 30-day term prevails.
RFP allows 0.5% per week/part up to 10% of total contract value; GeM GTC normally caps ordinary delay at 5%, rising to 10% only for inordinate delay. The tender-specific RFP is stricter and prevails, so price a potential 10% cap.
RFP permits termination after force-majeure delay exceeds 6 months, whereas GeM GTC permits either party to terminate after 90 days. As the tender-specific ATC/RFP prevails over GTC, use the 6-month threshold, but seek confirmation because the remedies differ materially.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether bidders must meet the RFP's 5-year similar supply/installation criterion in addition to the GeM 3-year filter, and whether complete MSE/startup experience relaxation also waives Part IV Clauses 2-3. This is a bid/no-bid eligibility issue.
Please confirm whether Annexure Y Bid Security Declaration remains mandatory despite 'EMD Required: No', and confirm that no physical security instrument/original is required.
Please provide the identified rooms/areas, drawings and measurable dimensions, and a site-visit contact/date. Annexure A says quantities/measurements are approximate and makes the vendor responsible for assessing actual content, which materially affects furniture, civil, HVAC, electrical and networking pricing.
Please confirm whether the 5% warranty bond is additional to the 5% ePBG, the exact date the ePBG will be returned, and whether the 16-month ePBG alone can cover delivery plus the 12-month warranty. The documents otherwise create a potential overlap of two 5% securities.
Please confirm whether the RFP's 10% LD cap and 6-month force-majeure threshold override GeM's ordinary 5% LD cap and 90-day threshold. This changes delay exposure and termination risk.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Measurements are approximate and the vendor bears site-assessment risk plus all essential unlisted components/services, tools, manpower, transport, loading/unloading, integration and minor civil work at its own cost. A site survey and inclusions schedule are essential before pricing.
The broad fit-out, HVAC, networking, electrical, furniture and refurbishment package must finish within 60 days from Effective Date. The Buyer may cancel unilaterally for non-delivery and alone decides whether to extend, with or without LD.
Delay attracts 0.5% per week or part, potentially on the total cost of partially supplied stores that cannot be used, capped at 10% of total contract value. Buyer may withhold any payment for failure to submit bonds/documents or complete supply, trials or installation.
There is no advance or part/pro-rata payment; 100% is released only after receipt, satisfactory installation and acceptance, on a 30-day cycle. A 5% performance security is followed by a 5% warranty bond before release of the former, creating possible overlap and financing cost.
Warranty runs 12 months after acceptance/installation; downtime extends warranty, cumulative downtime above 30% can trigger free complete replacement within 45 days, and a unit taken to the seller's premises requires a bank guarantee for its value. Annexure A also requires next-business-day on-site attendance.
Samples/catalogues require buyer approval before supply, and minor user-requested changes that do not affect cost must be incorporated during installation. This can compress procurement lead time within the 60-day schedule.
If a similar system was supplied to another GoI ministry/department at a lower price and not disclosed, that lower price applies and the seller must refund the difference. Incorrect agent disclosure can lead to cancellation, refund with interest and at least five years' GoI debarment.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Director, Combat Vehicles Research & Development Establishment (CVRDE), Avadi, Chennai-600 054, Tamil Nadu. The same CVRDE address is the bid-opening location; no separate physical-bid submission address is prescribed.
Shri K. Anbazhagan, SCT 'F'; phone 044-2636 4040; email [email protected].
Dr. Varadarajan E, SCT 'F'; phone 044-2636 4010; email [email protected].
HOD grievance email: [email protected]. Buyer email: [email protected].