Publication / document availability
The tender PDF does not label a separate publication date; it states that bid-document download started on 22-05-2026 at 5.00 pm.
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SVIMS · Andhra Pradesh936508
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
28 May 2025
28 Sept 2026
₹70.8 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The tender PDF does not label a separate publication date; it states that bid-document download started on 22-05-2026 at 5.00 pm.
The pre-bid meeting was fixed for 05.06.2026 at 2:30 pm at the Purchase Department, 2nd Floor, Central Medical Godown. Specification-amendment requests were allowed only within seven days from the bid-document download start; no separate query-submission deadline is stated.
Bid-document download ends on 03-08-2026 at 12.00 pm and online bid submission closes on 03-08-2026 at 03.00 pm.
Technical bids open online on 03-08-2026 at 04.00 pm. Technical evaluation is on 04-08-2026 at 2.30 pm, and price-bid opening is tentatively on 04-08-2026 at 03.00 pm.
The NIT requires 180 days from technical-bid opening. A general price clause separately says six months from the last date of receipt; bidders should follow the explicit NIT value and note the conflict under contradictions.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
EMD is Rs.2,40,994/- and must be paid online through the AP e-procurement platform; DD, bank guarantee, cheque and postal order are not accepted. It is returned without interest—unsuccessful bidders after one month from finalization, and the successful bidder after security-deposit submission.
The successful bidder must furnish 10% of CIF/FOR value inclusive of taxes by DD within 15 days of the purchase order. If above Rs.1 lakh it may be a bank guarantee; the tender states 66 months' BG validity and release only after successful completion of warranty.
Prices must be F.O.R.; no price enhancement is allowed, while taxes applicable on the supply date are payable. The L1 bidder also pays the 0.04% e-procurement corpus fund online. The tender PDF does not state an estimated tender value or a tender-document fee.
100% equipment payment is due only after submission of the installation report, subject to deductions. CAMC is paid in two instalments—50% at each six-month end. Bidder-imposed interest for late payment is not accepted.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
A dealer/bidder must submit the manufacturer's authorization. The OEM must undertake warranty/CAMC continuity and declare capacity to manufacture, supply, install and commission the tendered quantity in time. If an Indian importer issues the authorization, the OEM-to-importer authorization is also required.
The proposed VMS system must have been STQC certified for cybersecurity before the bid-calling date.
The bidder must offer servicing in Andhra Pradesh, Telangana, Karnataka, Tamil Nadu or Kerala, keep spares and after-sales support available for at least eight years, accept three-year warranty plus five-year CAMC, and support the specified 24-hour breakdown response and spare lead times.
The offer must conform to every specification and include the compliance statement. SVIMS may require a demonstration at the bidder's cost; failure can cause rejection, and only two weeks are allowed to arrange it.
The mandatory bidder-information form requires company/firm registration details, GST registration copy and PAN copy. Where audited IT returns for the latest completed financial year have not been filed, CA-certified provisional financials must be provided. No minimum turnover or net-worth threshold is stated.
The mandatory bidder-information form asks for similar installations, preferably in South India. Separately, bidders are asked for organizations supplied during the last year; performance certificates may also be provided. No minimum number, contract value or years-of-experience threshold is stated.
The notarized affidavit must confirm no blacklisting by any law/government/private institution/hospital and no pending Vigilance/CBI/FEMA case. Firms convicted under GST or other relevant laws are summarily rejected; corrupt or fraudulent conduct leads to rejection and possible indefinite or time-bound ineligibility.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Procurement is one Video Management System and Video Analytics Surveillance System for SVIMS Security & Vigilance. The solution must support 20 examination centres and 1,000 cameras streaming live simultaneously and scale by adding cameras and centres.
Browser-based live view, camera groups, PTZ control, archive playback/retrieval, audio controls, dashboard health, recording search, fault-tolerant local recording/upload, downloads, mobile access and up to 64-camera browser layouts are required.
Integrated, camera-independent analytics must include no-invigilator, movement, invigilator-helping-student, loitering, intrusion, crowd, occupancy and facial recognition; the system also requires configurable/Generative-AI analytics, smart search, notifications, APIs, relay, IoT-sensor and command-centre workflows.
The solution must support ONVIF Profile S IP cameras plus existing analog cameras, Windows and Linux, SSL/SHA256, two-factor authentication, encryption in transit and at rest, role/camera access controls and data localization.
For equipment below Rs.01 crore, delivery must not exceed eight weeks. Supply includes all accessories, on-site installation, testing, tuning, calibration and commissioning without separate charge, plus user/network-engineer training and service manuals. Warranty is three years followed by optional five-year CAMC support.
Delivery is to the Assistant Director, Department of Stores, SVIMS, Tirupati; the consignee address is SVIMS, Tirupati-517507, Andhra Pradesh, India.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically through https://tender.apeprocurement.gov.in. Registration, digital-certificate authentication and portal procedure follow AP e-procurement instructions; no digital-signature certificate class is specified in the tender PDF.
Upload clearly visible PDFs. Mandatory documents must be scanned in the listed order in one folder, other material in a separate folder; the tender also says all relevant documents are to be uploaded as a single PDF file.
The authorized signatory must sign every document. Hard copies/originals of all mandatory documents must reach SVIMS on or before the latest technical-evaluation time, 04-08-2026 at 2.30 pm, or the bid will be rejected. No separate postal address or earlier physical deadline is prescribed for this hand delivery.
Do not place any price information in the technical upload or any hard-copy cover; doing so invalidates the bid. Financial bids are opened only for technically qualified bidders.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The original NIT showed no pre-bid meeting. The corrigendum added a meeting on 05.06.2026 at 2.30 pm in the Purchase Department, 2nd Floor, Central Medical Godown. Bidder action: attend there for tender-specific clarifications.
The original submission deadline of 11-06-2026 at 05.00 pm and technical opening of 12-06-2026 at 10.00 am were extended through the date corrigenda. Two intervening portal date corrigenda have no attached PDF; the attached chain records 07-07-2026, then 20-07-2026, and finally 03-08-2026 for submission/opening milestones. Bidder action: use only the final schedule and monitor the portal.
Final applicable schedule: download end 03-08-2026 12.00 pm; submission close 03-08-2026 03.00 pm; technical opening 03-08-2026 04.00 pm; technical evaluation 04-08-2026 2.30 pm; tentative price opening 04-08-2026 03.00 pm. No attached corrigendum changes amounts, eligibility, scope or contract terms.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The NIT says 180 days from technical-bid opening, while Clause 06(e) says six months from the last date of receipt. These periods are similar in length but start on different dates. The more specific NIT schedule value—180 days from technical opening—should prevail; seek portal confirmation.
Clause 02(a) calls the performance agreement Annexure VI and the bank guarantee Annexure V, but the printed forms are actually Annexure VII and Annexure VI respectively. Use the printed Annexure VI BG form on PDF page 21 and Annexure VII agreement on PDF pages 22–25.
The tender prescribes a three-year warranty but states BG validity of 66 months as 'warranty period + 06 months'; three years plus six months is 42 months, not 66. The explicit stated validity is 66 months unless SVIMS corrects it, creating 24 months of additional security exposure.
Clause 11 requires 99.5% uptime (maximum 0.5% downtime) but triggers extension and penalty only when downtime is more than 5%. Neither statement supersedes the other, so the enforceable service level and penalty trigger need clarification.
The general specification says the system is delivered seamlessly from onsite servers, while recording and security clauses repeatedly require cloud servers/storage and encryption in the cloud. No hosting split or supplied infrastructure is defined; neither architecture clearly prevails.
The main warranty clause starts warranty when the installation report is signed by the Network Engineer and end user, whereas Annexure III and the performance agreement say from installation only. The specific operational acceptance trigger in Clause 04 should prevail, but it should be confirmed in the purchase order.
Clause 20(e) and the performance agreement allow courts at Tirupati or the bidder's place of business, while the dispute clause says court proceedings are within Tirupati jurisdiction. The later, dispute-specific Clause 21 points to Tirupati, but the final agreement should expressly resolve this.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue a priced BOQ/BOM stating server/gateway/storage hardware, number and term of VMS camera licences, concurrent streams, analytics licences by type, relay/IoT components, SMS/email services and all quantities included in '01 No.' system. Capacity for 20 centres/1,000 cameras alone is insufficient to price the supply.
Please confirm the required onsite/cloud/hybrid architecture, who supplies cloud tenancy and connectivity, required video retention period, resolution/bitrate and redundancy, and who bears recurring cloud/SMS/network charges. The tender conflicts on onsite versus cloud delivery and leaves retention 'as determined by the Institution'.
Please identify the exact STQC cybersecurity certification scheme, applicable product/version and whether certification must be held by the OEM, bidder or deployed solution; also confirm acceptable documentary evidence and the meaning of 'before the bid calling date'. This is a pass/fail requirement without a defined certification baseline.
Please confirm the commissioning deadline for equipment below Rs.01 crore. The eight-week delivery rule is clear, but the additional 45-day installation/commissioning limit appears textually under the 'above Rs.01 crore' paragraph, leaving the applicable completion date uncertain.
Please confirm whether five-year CAMC, cloud subscriptions, licences and mandatory consumables are included in L1 landed-price evaluation, and provide the financial-bid format. The tender caps annual CAMC at 4% but the award formula states only basic price plus taxes and duties.
Please amend/confirm whether security BG validity is 42 or 66 months and whether the downtime penalty starts beyond 0.5% (consistent with 99.5% uptime) or beyond 5%. These inconsistencies materially affect bank limits and service-risk pricing.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay in supply, installation, commissioning or services attracts 0.5% of contract price per week or part, capped at 10%; at the cap SVIMS may terminate. SVIMS may also risk-purchase and recover extra cost, forfeit EMD/security and recover shortfalls from bills or civil action.
Across warranty and CAMC, excess downtime can extend the covered period by twice the downtime and attract 0.25% of total system cost per day, capped at 10%. The 99.5%-uptime versus >5%-downtime trigger conflict makes exposure unpredictable.
A 10% security deposit is retained until warranty completion, while the stated BG validity is 66 months despite a three-year warranty. Equipment payment is 100% only after installation report, and contract recoveries are deducted before payment.
The bidder cannot impose interest for late payments and the performance agreement requires satisfactory service/spares even if payment is delayed. CAMC is paid only retrospectively at each six-month end.
The bidder carries all manpower, parts, accessories and third-party OEM service for eight years; CAMC is capped at no more than 4% annually and includes spares, while customs, clearance, duties and taxes during CAMC are supplier-borne.
SVIMS can prefer indigenous equipment, place parallel contracts, reject any/all bids, or cancel the tender at any stage without reasons. Demonstration is at bidder cost and must be arranged within two weeks if called.
Supplier must insure goods warehouse-to-warehouse for 110% on all-risks basis including war and strike, and bears liability for property damage or employee injury caused during installation as well as all installation accessories and labour.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Tender Inviting/Opening Authority: Director-cum-VC, Sri Venkateswara Institute of Medical Sciences (SVIMS), Tirupati. Tender office: Department of Purchase, SVIMS.
Email: [email protected]. Address: Sri Venkateswara Institute of Medical Sciences, Alipiri Road, Tirupati – 517 507, Andhra Pradesh, India. No phone number is printed in the tender documents.
The pre-bid meeting location is Purchase Department, 2nd Floor, Central Medical Godown, SVIMS. Mandatory hard-copy/original bid documents are to be submitted to SVIMS by technical evaluation, but the tender does not identify a named receiving officer for those originals.