Publishing date/time
Tender published on 09/09/2026 at 11:21 hrs.
- NIT Header shows Publishing Date / Time 09/09/2026 11:21.
- No corrigendum alters this date.
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North East Frontier Railway · Assam70260002~NFR
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
9 Sept 2026
21 Sept 2026
₹53,020
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender published on 09/09/2026 at 11:21 hrs.
Pre-bid conference is not required / not applicable.
Online bid closing is 21/09/2026 at 14:30 hrs on IREPS; manual offers are not allowed.
Electronic tenders are normally opened on the stipulated closing date after the stipulated opening time; if closing falls on a holiday, opening is next working day.
Offers must remain valid for 90 days after the tender closing date; shorter validity is commercially unresponsive and summarily rejected.
Delivery period starts 01/04/2027 and must be completed on or before 30/05/2027 (30-MAY-27).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Earnest Money is INR 53,020.00 as stated in the NIT Header.
Non-exempt bidders must pay EMD only through the IREPS online payment gateway; no other mode is accepted for this indigenous e-tender.
Tender document cost is INR 0.00.
Successful non-exempt firms must furnish Security Deposit @ 5% of contract value within 21 days of communication of acceptance; failure leads to summary rejection of the offer (except exempted categories).
NIT lists two payment options: (1) 100% against receipt and acceptance at destination after inspection; (2) 95% against inspection certificate and proof of dispatch/delivery, balance 5% after receipt and acceptance.
Purchaser may vary order quantity up to +30% within delivery period (including extensions) on same terms; bids must be firm-price only (PVC offers rejected).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Railway reserves the right to procure entire or bulk quantity from RCF-approved sources for the tendered item; firm status is reckoned on tender opening date (except downgrading/removal/suspension/banning thereafter).
Authorised agents/dealers/distributors may bid with tender-specific OEM authorisation (Annexure-5); OEM takes full quality/warranty/inspection responsibility at manufacturer's premises.
Tender is governed by PPP-MII (RB circulars 20.08.2024 and 03.07.2023). Self-declaration of local content % and location of local value addition on OEM letter-head (preferably Annexure-MII) is mandatory for bid value > Rs.5 lakh; offers without it are summarily rejected.
Technically suitable MSE bids within L1+15% get purchase preference for a portion of quantity (25% earmarked framework with SC/ST and women MSE sub-targets as detailed in NIT/e-tender document).
Bidder must certify it is not blacklisted/debarred by Railways or any Ministry/Department of GoI on bid submission date (individual/HUF/partner/JV/Society/Trust capacity).
If not NFR/UDYAM registered or RDSO/PU/CORE approved for the item, tenderer must evidence manufacturing capability, financial stability, plant capacity and QC system; non-manufacturers need Annexure-5 authorisation.
Delivery at single point is not acceptable against multi-consignee requirement; single-consignee quotes are valid only for that consignee's quantity.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply of Vinyl Coated upholstery Fabric (artificial leather) for AC coach, size 127 cm x 30 Mtrs, RDSO sample code ALAC-01, to RDSO Spec. No. RDSO/2008/CG-07, Rev-01 with latest revisions/amendments.
Total 8,500 Metre: 1,500 Metre to DBRT Workshop Depot, NFR (Assam) and 7,000 Metre to NBQ Workshop Depot, NFR (Assam).
DP starts 01/04/2027; completion on or before 30/05/2027 for all items.
Warranty 54 months from date of supply or 48 months from date of fitment, whichever is earlier, against defective materials/workmanship and performance (cracking, discolouring/fading, delamination of coating from manufacturing defects); defective material to be replaced free of cost.
Pre-dispatch inspection by purchaser-appointed TPI agency under Annexure-II / RB letter 04.01.2023; Manufacturer's Test Certificate and Guarantee Certificate are mandatory at inspection and with supplies.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Single-packet e-bid only on IREPS (www.ireps.gov.in); manual offers are ignored.
Fill IREPS templates: Submit Payment Details; Techno-Commercial Bid (Eligibility, T&C, Com. Dev., Tech. Dev., Check List, Tech. Spec., Performance, Attach Documents); Financial Offer.
Electronic offer must be digitally signed with the bidder's valid DSC; identity details auto-attach. Authorisations and MII self-declarations must be on OEM letter-head and signed by competent authority.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded tender set contains no corrigendum or addendum file; NIT and attached work_item documents stand as issued on 09/09/2026.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT sets fabric warranty at 54 months from supply or 48 months from fitment (whichever earlier), while revised IRS conditions default to 30 months after delivery; tender description/NIT prevails.
NIT Payment Terms list both 100% after receipt/acceptance at destination and 95%+5% against IC/proof of dispatch then acceptance, without stating which option will be written into the PO.
This NIT requires agreement to SD @ 5% of contract value, while general ITT/RB SD instructions use value-based slabs (with an exceptional upper ceiling up to 5%). For this tender the NIT 5% condition is the one bidders must accept.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask whether payment will be 100% after destination acceptance or 95%+5%, since both are listed without hierarchy.
Seek clarity on what share, if any, can go to non-RCF-approved sources and what credentials are needed for developmental consideration, given bulk/entire quantity may be reserved for RCF-approved sources.
Confirm shade/sample control (ALAC-01), fire-property test evidence expected for EN 45545 HL3, and whether purchaser will issue sealed sample / shade card before manufacture.
Confirm whether one TPI call covering both consignee lots is acceptable, packaging/marking per consignee, and any staggered delivery expectation inside 01/04/2027–30/05/2027.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD at 1/2% (0.5%) of price of delayed stores per week or part week, including taxes/duties/freight, subject to maximum 10% of contract value, with Denial Clause on extensions.
54 months from supply or 48 months from fitment warranty against cracking, fading and delamination is significantly longer than IRS 30-month default — high latent defect exposure.
Although Railways pays TPI fees, supplier bears call-cancellation, rejection and revalidation/re-inspection recoveries under Annexure-II (including multiples of inspection charge Y).
Non-exempt winners must lodge 5% SD in 21 days with no extension; exempt suppliers still face SD-equivalent damages on failure to supply.
Purchaser may increase quantity up to +30% during DP/extensions on same rates; single-point delivery quotes only count for one consignee.
Cartel-suspected offers may be ignored; PVC offers are summarily rejected — all cost escalation risk sits with bidder over a long gap to Apr 2027 delivery.
Missing tender-specific Annexure-5, dual OEM+agent bids, or multi-agent authorisations cause summary rejection; bulk may still go only to RCF-approved sources.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
PCMM, Northeast Frontier Railway, acting for the President of India; NIT digitally signed by Dy.CMM/II (Jayanta Kumar Choudhury).
Principal Chief Materials Manager, Northeast Frontier Railway, Maligaon, Guwahati-781011.
PFA, Northeast Frontier Railway, Maligaon, Guwahati-781011 (SD instruments and NEFT mandate / bill payment channel).
Physical supply destinations: DBRT Workshop Depot, NFR (Assam) — 1500 m; NBQ Workshop Depot, NFR (Assam) — 7000 m.
Indian Railway E-Procurement System — www.ireps.gov.in.