Complete overhauling of pantry equipment of LHB Hot Buffet Coaches, sub-pantry equipments of LHB 2-Tier & LHB 3-Tier, LHB Shatabdi Chair Car, LHB 1st AC, ICF Non- AC pantry, LHB Non-AC Chair car and Different types of RA & RE (Saloon) Coaches including stripping, fitting, commissioning, testing and transportation for the period of 36 months at C & W workshop, Eastern Railway Liluah.

The tenderer must have minimum average annual contractual turnover of V/N crores; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited.

The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

The firm only can participate in the subject tender, who has successfully executed the subject work and/or similar nature of work. The definition of similar nature of work for subject work approved by the competent authority i.e PCEE/ER/ KKK vide his letter No. EL/112/0/KM dated 22.08.2013 and the same is kept at N-1.The approved definition of SNW is as follows:-

Repair/Maintenance of pantry equipments in Railway pantry coaches.

Corrective Maintenance Contract (CMC) of pantry equipments installed in 1.1.1 LHB AC coaches & pantry cars of Rajdhani/Shatabdi trains.

1.1.2 Repair/Maintenance of 2.5 KVA inverter for pantry appliances.

Repair/Rehabilitation/Reconditioning/provision of pantry Car equipments 1.1.3 in Coaching stock.

Repairs, re-conditioning of pantry equipments and heating and power 1.1.4 units of hot cases of LHB type AC coaches and pantry car of LHB coaches.

NOTE: All the criteria mentioned in Sl. No. 1.1 of 1 (1.1.1, 1.1.2, 1.1.3 & 1.1.4) are to be fulfilled.

Technical Eligibility Criteria:

The tenderer must have successfully completed any of the following during last 07 (seven) years, ending last day of month previous to the one in which tender is invited, any one of the following:

Three similar works costing not less than the amount equal to 30% of advertised value of the tender, or

Two similar works costing not less than the amount equal to 40% of advertised value of the tender, or

One similar work costing not less than the amount equal to 60% of advertised value of the tender.

Documents testifying tenderer previous experience and financial status should be produced along with the tender. Tenderer(s) who is / are not borne on the approved list of the Contractors of ________ Railway shall submit alongwith his / their tender:

Certificates and testimonials regarding contracting experience for the type of job for which tender is invited with list of works carried out in the past.

Audited Balance Sheet duly certified by the Chartered Accountant regarding contractual payments received in the past.

The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant & Machinery available on hand and proposed to be inducted and hired for the tendered work.

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under.

Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

Whether the List of plant and machinery available on hand (Own) and proposed to be inducted (Own and hired) for the subject work, has been uploaded?

Whether the documents related to particulars of technical staff to be employed on the work has been uploaded?

Whether the documents related to sole proprietorship, Partnership firm, Company/Co-operative society etc. has been uploaded?

COMPLETION TIME: The work must be completed within 36 Months from the date of issue of acceptance letter. The contractor shall state clearly at the earliest possible time in which they can commence, complete the work and handing over to the Railway administration. The period stipulated by the contractor shall not under any circumstances be altered subsequently. Delay in booking, materials or making arrangements for accommodation of staff and materials shall not be an excuse for delay in executing the contract.

Tenderer should submit the Bank details such as Name of the Bank along with Bank Branch code, account No., IFSC Code and PAN Number etc.

Other points, in details, are furnished in the Document Section.

All the bidders/tenders should ensure that they are GST complaint and their quoted tax structure/rates are as per GST Law.(Please upload certificate of GSTIN registration).

The Authority reserves the right of declining / accepting the Tender or re-tendering without assigning any reason.

Electric Contractor License: The contractor shall fulfill valid Electrical Contractor License requirement as per IE Rule 1956 clause no-45 along with Electrical Supervisory License. The same shall be submitted along with the offer, failing which the offer will summarily be rejected.

INSPECTION AND ACCEPTANCE: Materials shall be offered for inspection to the authorized representative of Dy. CEE (W)/E. Rly./LLH and on his written acceptance the same are to be fitted at site.

TERMS OF PAYMENT: Subject to any deduction or recoveries which the Railway Administration may be entitled to make under the contract, the contractor shall unless otherwise agreed to be entitled to get the payments according to condition stipulated below: (i) 100% payment (i.e. 100% of material & labour of that particular executed work) will be made on quarterly- basis after satisfactory completion of the work duly certified by the competent authority i.e. maximum 12 (Twelve) spells in 03 (Three) years. (ii) The Contractor will have to submit bills in triplicate along with the actual work done certificate/ Joint witnessing certificate by firm's representative and the supervisor-in-charge of the work. (iii) The Rly. at their discretion may make payment to the contractor through ECS/ NEFT.

Bid Security deposited by the successful tenderer will be forfeited if the tenderer shows resiliencies form his/her/their offer or modify the terms and condition thereof in a manner not acceptable to the Railway within the stipulated period of validity of offer. If the successful tenderer fails to execute the agreement bond/security deposit or start the work within the stipulated period, or as may be stipulated in the letter of acceptance, the entire earnest money shall be liable to be forfeited to the Rlys. Earnest money is liable to be forfeited in cases where any of the statements/declarations/information made by the tenderer is proved wrong/false/incomplete or such as to withhold any information relevant for consideration of the tenderer.

The amount of Bid Security will be refunded to the un-successful tenders after finalization of the tender. The earnest money remitted by the successful tenderer, will be refunded on deposition of full security money of the contract or may be adjusted against security deposit.

As per provision of IR GCC, 2022; the Bid Security shall be deposited either in cash through e payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure-VIA and shall be valid for a period of 90 days beyond the bid validity period. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: (i) A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. (ii) The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document within 5 working days of deadline of submission of bids. (iii) Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. (iv) The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. (v) The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected. (vi)The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project* and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. (vii) The envelope shall be addressed to the officer and address as mentioned in the tender document. (viii) If the envelope is not sealed and marked as instructed above, the Authority assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

While processing payment of any 'On Account Bill' or 'Final Bill' or release of 'Advances' or 'Performance Guarantee/ Security Deposit' etc. contractor has to submit a certificate regarding uploading/updation of the correct details of contract labours engaged in connection with the subject contract and payments made during the wage period in Railway's Shramikkalyan portal at ''www.shramikkalyan.indianrailways.gov.in'' till........Month..........Year............

Police Verification of Antecedents of Contractual Staff through online mode as per Sr. DSC /RPF/ER/HWH's letter No. HWH/Contractual Labour/2024 dt. 26.11.2024 (Letter uploaded in Document Section).

Penalty: - 1) The work should be started immediately after issue of LOA. The Stripping, Overhauling, Fitting and Testing work of pantry equipments should be completed as per order of competent authority within 06 days, otherwise a penalty of Rs. 1000/- per day will be imposed. 2) The firm has to ensure the compliance of following general points during execution: (i) All staff employed by the firm must wear proper PPE kit at all time while on site. (ii) The firm will be responsible for disposing the garbage on regular basis. (iii) The staff of the firm should be conversant with the work and utmost care is to be taken to avoid any damage to railway property. 3) A register for compliance is to be maintained and to be duly signed by firm's Supervisor and Railway representative. Non - compliance of the above will attract penalty.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.