Repairing of Siemens Servo Motor of CNC Grinding machine (MW No. M1325) by OEM at their premises.

Tender Form: Tender Forms shall embody the contents of the contract documents either directly or by reference and shall be as per specimen form, Annexure-I. Tender Form (First Sheet, Second Sheet and Third Sheet) as per Annexure-I should be duly filled in by the tenderer and uploaded along with the tender duly signed and stamped on each page.

The work shall be executed as per Indian Railways Standard General Conditions of Contract (GCC April 2022)

Security Deposit: The Security Deposit shall be 5% of the contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the Bid Security, to the Contractor.For more detail tenderer must see the Standard General Conditions of contract Clause 16(1) Security Deposit of IRGCC April 2022

The successful tenderer will have to submit performance guarantee 5% of the original contract value as per Indian Railway General Condition of Contract before execution of agreement.

Repairing of Siemens Servo Motor of CNC Grinding machine (MW No. M1325) by OEM at their premises

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The tenderers shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-V. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

Please submit your bank details i.e. name of bank along with the branch code,account number,IFSC code and PAN number.

Payment shall be subject to deductions of any amounts for which the contractor is liable under the contract against this tender or any other contract in respect of which the President of India is the Purchaser.

The price to be quoted by the tenderer shall be inclusive of supply and delivery of all materials for BLW, Varanasi and erection at site. All prices shall be quoted by the firm on rupees basis. Rates quoted by the tenderer shall remain valid for as mentioned in NIT from the date of opening of the tender irrespective of Market Fluctuations.

The rates quoted must not in any circumstances be altered or erased.

Unless otherwise stated by tenderer, in case turn key type works contracts, all the items essential and standard for proper functioning of work would be deemed to have been included in the price quoted by the tenderer. Otherwise, the tenderer should specifically quote the price, if any, for such additional item.

Rates quoted shall be inclusive of all taxes legally leviable by state ,central govt and/or any other local authority.

Taxes will be recovered as per extant instruction on the subject.

Tender document cost: all the tenderers/contractors have to deposit tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.

Certificate from private individuals for whome such works are executed/being executed are not accepted.

In relevance to GCC of IR following shall be considered.

Definitions Throughout these specifications and in these conditions the terms: a)The 'Engineer' means Indian Railways, Banaras Locomotive Works, Varanasi (U.P.) acting through the Dy. Chief Mechanical Engineer /Plant, Banaras Locomotive Works, Varanasi or his nominees/deputies. b)The 'Inspecting Officer'/Inspector means the person, firm or department nominated by the 'Engineer' to inspect the 'Equipment'/'Work' on his behalf and deputies of the 'Inspecting Officer' so nominated. c)"Contractor" shall mean the Person/Firm/LLP/Trust/Co- operative Society or Company whether incorporated or not who enters into the contract with the Railway and shall include their executors, administrators, successors and permitted assigns. d)"Contract" shall mean and include the Agreement, the Work Order, the accepted Bill(s) of Quantities or Chapter(s) of Standard Schedule of Rates (SSOR) of the Railway modified by the tender percentage for items of works quantified, or not quantified, the Standard General Conditions of Contract, the Special Conditions of Contracts, if any; the Drawing, the Specifications, the Special Specifications, if any and Tender Forms, if any. e)'Equipment' means material/part/component/locomotive assembly/sub assembly proposed to be ordered on the contractor for design/ manufacture / testing /commissioning (raw material for the purpose may or may not be provided by the 'Engineer') according to the clauses of the Technical Specifications included in the Tender Document, It shall also include the Plant and Machinery proposed for repair/overhaul/re-conditioning (Spare parts for the purpose may or may not be provided by the Tender Document. f)"Works" shall mean the works to be executed in accordance with the contract. g) "Site" shall mean the lands and other places on, under, in or through which the works are to be carried out and any other lands or places provided by the Railway for the purpose of the contract. h)"Period of Maintenance" shall mean the specified period of maintenance from the date of completion of the works, as certified by the Engineer. i) 'Contractor's authorized Engineer' shall mean a graduate Engineer or equivalent, having more than 3 years experience in the relevant field of construction work involved in the contract, duly approved by Engineer j)Date of inviting tender shall be the date of publishing tender notice on IREPS website.

Execution: The whole contract is to be executed in the most approved substantial and workman like manner, to the entire satisfaction of the 'Engineer' or his nominee, who, both personally and by his deputies, to inspect the work at such times as he may deem fit and to reject any of the item(s) of work/stores/material which he may disapprove, and his decision thereon and on any question of the true intent and meaning of the specifications, shall be final and conclusive. a)Information relating to tender: Any information relating to tender may be obtained from the 'Engineer' on any working day during office working hours. b)Essential conditions: Tenders not accompanied by the following will not be considered and will summarily be rejected: i)Income Tax clearance certificate. ii)Bid Security as indicated in IRGCC. iii)Full particulars of contractor's license/registration with small scale Industries. Department/National Small Industries Corporation clearly indicating the class and nature of license Registration No. (Photo copies of License of Registration to be attached.) iv)Particulars of similar contract handled by the Tenderers previously with total amount involved in each case and in proof of which certificate to be furnished. v)A confirmation accepting that all the materials supplied to be used is guaranteed for satisfactory performance for a period of 06 months from the date of supply/installation/commissioning of the 'Equipment'. vi)The authority for acceptance of Tender will rest with the 'Engineer' who do not bind themselves to accept the lowest or any other Tender nor do they undertake to assign any reason for declaiming to consider any particular Tender or Tenders and no correspondence will be entertained by them with the Tenderer(s) in this regard. vii)If the Tenderer(s) deliberately gives wrong information in his tender or creates circumstances for acceptance of his Tender, the 'Engineer' reserves the right to reject such Tender(s) and in the case of the successful Tenderer(s) to cancel the contract at any stage. viii)If the Tender expires/dies after the submission/acceptance of his Tender the 'Engineer' shall deem such Tender as cancelled. If a partner of a Firm expires after the submission of the Tender or after the acceptance of the Tender. The 'Engineer' shall deem such tender as cancelled unless the firm retains its character. ix)The 'Engineer' reserves the right to distribute the work between one or more Tenderer(s).

Inspection: Inspection shall be carried out by the Inspecting Officer or his nominee.

Notification of Result of Inspection: Unless otherwise provided in the specifications or Schedule of Requirements the inspection of the work will be made as soon as practicable after the same have been submitted for inspection, and the result of the inspection will be notified to the contractor.

Dispatch of Equipments: At least 15 days before dispatch of the Equipment by the contractor, the contractor shall inform the Engineer at such intent so that the Engineer may depute his Inspecting Officer to inspect the equipment before dispatch if considered necessary by him.

Inspection Notices: On the Equipment being found acceptable by the Inspecting Officer, he shall furnish the contractor with necessary copies of the Inspection Notes/Certificate duly completed, for being attached to the contractors bill in support thereof.

Inspecting Officer Powers of Rejection: The Inspecting Officer shall have the following power: a)Before any Equipment or part thereof during or after manufacture, are submitted for inspection, to certify that they are not in accordance with the contract owing to the adoption of any unsatisfactory method of manufacture. b)To reject the Equipment of part thereof submitted as not being in accordance with the requirements of the Tender Document. c)To reject the whole of the installment tendered for inspection, if after inspection of such portion thereof, as he may in his description think that the same is unsatisfactory. d)To make the rejected equipments with a rejection mark, so that they may be easily identified if re submitted. The Inspecting Officers decision as regards the rejection shall be final and binding on the Contractor.

Consequences of Rejection: If on the Equipment or part thereof being rejected by the Inspecting Officer or by the consignee at the Contractor's premises or a destination, the contractor fails to provide satisfactory replacements/rectification within the stipulated period of delivery, the engineer shall be at liberty to: i)Request the contractor to replace the rejected Equipment forth with but in any event not later than a period of 21 days from the date of rejection and the Contractor shall bear all the cost of such replacement, including freight, if any, on such replaced Equipment but without being entitled to any extra payment on that or on any other account. ii)Purchase or authorize the purchase of part/whole quantity of the Equipment rejected for others of a similar description (When equipments exactly complying with the particulars are not, in the opinion of the Engineer (Which shall be final readily available) without notice to the Contractor at the latter's risk and cost and without affecting the contractors liability as regards to the supply of any further installment due under the contract, or iii)Cancel the contract and purchase or authorize the purchase of the equipments or others of a similar, description (when equipments exactly complying with the particulars are not, in the opinion of the engineer, which shall be final easily available) to the risk and cost of the contractor. In the event of action being taken under sub clause (ii) above or as per the provisions available in the General Conditions of Contract, shall apply as far as applicable.

Removal/Replacement of Rejected Equipment of Part Thereof: On rejection of any equipments submitted for inspection at a place other than the premises of the contractor, such equipments shall be removed by the contractor at his own cost, subject to as hereinafter stipulated, within 14 days of the date of intimation in this regard is addressed and posted to the contractors at the address mentioned in the Tenderer, it will be deemed to have been served on him at the time when such communication would in course of ordinary post reach the contractor, provided that the Inspecting Officer may call upon the Contractor to remove dangerous, infected or perishable equipments within 48 hours or the receipt of such communication and the decision of the Inspector in this behalf shall be final in all respects. Provided further that where the price, or part thereof has been paid, the consignee is entitled without prejudice to his other rights to retain the rejected Equipment till the price paid for such Equipment is refunded bay the Contractor and that such retention shall not in any circumstances be deemed to be the acceptance of the Equipment or waiver of rejection thereof. All rejected Equipment shall in any event and circumstance remain and always be at the risk of the contractor, immediately on such rejection. If such Equipment are not removed by the contractor within the period afore mentioned, the Inspector may remove the rejected Equipment and either return the same too the contractor at hiss risk and cost by such mode of transport as the Engineer or the Inspecting Officer may decide, or dispose off such Equipment at the .... Risk and on his account and retain such portion of the proceeds, if any, from such disposal, as may be necessary to recover any expense incurred in connection with such disposals (or any price refundable as a consequence of such rejection). The Engineer shall in addition, be entitled to recover from the Contractor the handling and storage charges for the period during which the rejected Equipment are not removed/disposed off in accordance with the provision thereof.

Taxes/Duties: Any statutory taxes/duties if applicable shall be paid to the Contractor at actual on the basis of documentary evidence to be furnished by him. He should indicate these along with the prices quoted in his tender.

The Contractor shall be required to furnish Bank Guarantee for free supply of raw material/ steel, in case raw material/steel for the work is supplied by the Engineer. In case of machine tools given to the contractor for reconditioning for repairs at the Contractor Work/premises, the contractor shall have to furnish a Bank Gurantee to cover the present value of the same. However incases where it is not considered necessary by the Engineer to insist on Bank Guarantee, an indemnity bond shall be furnish by the Contractor. (1) Contractor shall be required to authorized the BLW/Railways to make payment in respect of execution of contract and bills cleared through EFT - Electronics fund transfer (This facility optional for contractor). The relevant Bank details are given as below - (a)Name of the Bank & code No.----------------- -------------------- (b) Full address of bank------------------------------------- ---------------- (c)Bank 's Phone No. & Fax No.------------------------------- ------------ (d)Firm's Account No.------------------------------------------------ -------------- (e)Type of account-------------------------------------------------- ---------------- (f)Cancelled Cheque leaf duly signed by authorized signatory . 2In case there is any problem of payment through EFT at any stage, then the relevant payment may be issued through cheque to avoid delay

The contract shall be governed by latest version (along with all correction slips) of Indian Railways Standard General Conditions of Contract and all other terms & conditions incorporated in the tender documents.

If required the tenderer may download the current edition of GCC of IR from the Indian Railway website.

The Railway reserve the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of railway thereunder

(a) In case of any information submitted by tenderer is found to be false forged or incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the tender Bid Security besides banning of business for a period of upto five years. (b) In case of any information submitted by tenderer is found to be false forged or incorrect after the award of contract, the contract shall be terminated. Bid Security, Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of upto five years

The tenderer are advised to read the scope of work and tender conditions and also visit the site of work before quoting the rates.No post correspondence will be entertained to enhance the rate on above account.

Basic consideration and essence of the contract shall be the strict adherence to the time schedule for the completion of work.

The time and date specified in the contract for the completion of the work shall be deemed to be the essence of the contract and the work must be completed not later than the time specified. The attention of the tenderer is invited to the clause regarding liquidated damages and default in the GENERAL CONDITIONS OF THE CONTRACT by which the contract shall be governed.

In the case of a firm not registered under the Indian partnership Act, all the partners or the attorney duly authorized by all of them should sign the tender and all other connected documents. The original power of attorney or other documents empowering the individual or individuals to sign should be furnished to the Engineer for verifications, if required

Offers shall be as per the General and Special Conditions of contract of the tender documents. In case of any deviation from the requirement of tender specifications in Instructions to Tenderers, General and Special conditions of contract, the same should be brought out by the tenderer.

All the copies of annexure enclosed with the tender paper should be duly filled in by the tenderer and uploaded along with the tender duly signed and stamped on each page.

1. The 'Engineer' may accept a tender for a part or whole of the quantity offered, reject any tender without assigning any reason and may not accept the lowest or any tender. 2. Acceptance of tender will be communicated by a formal acceptance letter (by registered post or online through email or online through other mode) of the tender direct to the contractor which may be deemed to conclude the contract. The delivery period/completion period will be deemed to have commenced from the date of dispatch of this letter.

The submission of any offer connected with these specifications and documents shall constitute an agreement that the tenderer shall have no cause of action or claim against the 'Engineer' for rejection of his offer. The 'Engineer' shall always be at liberty to reject or accept any offer or offers at his sole discretion and any such action will not be called into question and the tenderer shall have not claim in that regard against the 'Engineer'.

The offer shall be kept valid for a minimum period as mentioned in NIT from the date of opening of tender, within which he will not be entertained to rescind or to withdraw his offer. Not withstanding this, if the tenderer rescinds his offer within the period stipulated above, the Bid Security deposited by him along with the tender shall be liable for forfeiture on the sole discretion of the Dy. Chief Mechanical Engineer/Plant, BLW,Varanasi and in that case the tenderer shall have no further claim on the amount deposited by him as Bid Security

Offers shall be deemed to be under consideration immediately after they are opened and until such time the official intimation of award is made by the Railways to the tenderer while the offers are under consideration, tenderer and/ or their representative or other interested parties are, advised to refrain from contacting the 'Engineer' by any means. If necessary, the 'Engineer' will obtain clarifications on the offers by requesting for such information from any or all the tenderers, either inviting or through personal contact, as may be considered necessary. Tenderers will not be permitted to change the substance of their offers after the offers have been opened.

1.The offers complete in all respects should be uploaded not later than 15.00 hrs. on date specified in the NIT. 2.The tenders received shall be opened in the presence of such of the tenderers or their representatives, who may like to be present on 15.00 hrs. on the date specified in the NIT and where practicable, the names of tenderers and the rates tendered by them will be read out.

BLW maintains pollution free environmental and green natural surroundings. While we are committed for continual improvement in environmental performance, we would expect our vendor and contractors to follow suit. Some of the measures required to be taken by the vendors/contractors are listed below: a) Ensure use of packing material, which is biodegradable and physically sound so as to protect the product while transporting till the receipt at BLW. b) Use of loading/unloading, storage and handling practices so as to avoid any deterioration, damage or spillage etc. during. c ) While carrying hazardous chemicals and materials, the drivers shall be made aware of various risks with instructions for dealing with accidental contact, leakage or spillage and other remedial measures. The drivers shall also be made aware of restrictions w.r.t. non-smoking zones and ban on carrying of match-sticks, lighters etc. d) Use of vehicles, which do not cause excess air pollution, with the instructions to drivers for observing the precautions for noise pollution, especially in silence zones and speed restrictions, if any. The driver should carry vehicle pollution control certificate otherwise he may not be allowed to enter BLW premises. e ) As far a possible, vendors shall carry out their processes of manufacturing/supply of relevant parts/components in environmentally friendly manner meeting the guidelines laid down by CPCB/UPPCB. f) The contractors should note that if asbestos sheets or parts are used as a part of the contract then he should ensure that his laborers/operators must wear air mask during cutting/drilling/fitment of the asbestos items. They must also ensure that the scrap of asbestos items shall be disposed off in the disposal pit, identified for this purpose in BLW. g) Supply material safety data sheets (MSDS) for hazardous chemicals/substances.

Any individual(s) signing the tender or other documents connected there with should specify whether he is signing: i) As sole proprietor of the concern of a attorney of the sole proprietor. ii) As a partner or partners of the firm. iii) As a Director, Manager or Secretary in the case of a Limited Company duly authorized by a resolution passed by the Board of Directors or in pursuance of the authority conferred by Memorandum of Association.

Care in Submission of Tenders: (a) (i)Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site and locality of the works, that all conditions liable to be encountered during the execution of the works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer. (a)(ii)Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt.& as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (a)(iii)The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the award of contract, without which no payment shall be released to the Contractor. The Contractor shall be responsible for deposition of applicable GST to the concerned authority. (a)(iv)Incase the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority. (b)When work is tendered for by a firm or company, the tender shall be signed by the individual legally authorized to enter into commitments on their behalf. (c)The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

In reference to Railway Board Letter no. 2022/CE-I/CT/GCC- 2022/Policy dtd 14.07.2022 Advance Correction Slip No.1 to Indian Railways Standard General Conditions of Contract, April- 2022 shall be applicable to Works Contract of Indian Railways.