Salem Division- Energy Conservation Measures, Adoption of Smart Metering System for Service Building and Private Stalls

The tenderer must have minimum average annual contractual turnover of V/N or 'V' which ever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure VI-B, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet

All financial documents submitted by bidders for financial eligibility, such as audited balance sheets, financial turnover certificates, and banking references towards liquidity (where applicable), and other CA-certified financial documents, shall invariably bear a valid UDIN (Unique Document Identification Number) issued by the Institute of Chartered Accountants of India (ICAI), wherever applicable. The financial documents submitted for evaluation shall be current, valid and relevant to the tender under consideration and shall conform to the eligibility conditions stipulated in the tender document. Documents not complying with the prescribed requirements, including those not bear a valid UDIN wherever applicable, shall not be considered for financial evaluation. {Authority: CEGE Letter no: SC/XXIX/Vig dated: 28/07/2026.}

As per Note (ii) of 5. Bid security Part I of Instructions to Tenderers(ITT) of GCC April 2022, "Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as 'Startups' shall be exempted from payment of Bid Security detailed above". Bid security exemption cannot be claimed with Documents other than this and such offers will be summarily rejected.

Annexure VI B format of GCC April 2022 attested by Chartered Accountant has to be attached Mandatorily by tenderer along with Audited Balance sheet if the Advertised value of tender is Rs. 50 Lakhs and more.

Para 14 of Instructions to Tenderers of GCC April 2022 must be adhered by Tenderer and all the documents mentioned there has to be attached mandatorily according to the type of Constitution of business like Sole proprietorship, Company, LLP etc.

The contractor shall hold a valid Electrical Contractor License issued by the competent State Electrical Licensing Board / Chief Electrical Inspectorate, duly authorizing the execution of Low Tension (LT) electrical installation works up to 650 Volts, including 415 V three-phase systems. Submission of a valid electrical contractor license along with the bid is mandatory. Failure to upload the same shall render the offer liable for rejection.

The tenderer must have successfully completed or substantially completed any of the following during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: 1. Three similar works each costing not less than the amount equal to 30% of advertised value, or 2. Two similar works each costing not less than the amount equal to 40% of advertised value or 3.One similar work each costing not less than the amount equal to 60% of advertised value Note: Separate completed works of minimum required values for each component can also be considered for fulfillment of technical eligibility criteria for different components.

The Similar nature of work adopted for this tender is "Advance/Smart metering system, and/or Data concentrator units with Multifunction metering and/or Web based data acquisition systems and/or Telemetric data acquisition and display systems with associated software or Application software."Authority CEGE LetterNo:E.252/I/8/G Similar nature of work Dt:03/06/2024.

The Stores materials which are supplied by Railways shall be collected from SSE/E/Works/SA stores duly transporting the same to the site by own cost borne by the contractor only. The released Railway materials if any should be handed over to the maintenance concerned SSE/Power stores duly getting forwarding acknowledgement from SSE/E/Works concerned.

I/We also hereby agree to abide by the updated Regulations of Tenders and Contracts and General Conditions of Contract issued by the Engineering Department of Indian Railways along with correction slips issued from time to time and to carryout the work according to the Special Conditions of Contract and specifications of materials and works as laid down by Railway in the Annexed Special Conditions / Specifications, Schedule of Work for the present contract.

All rates quoted in the tenders shall be deemed to be inclusive of CGST,SGST, IGST etc., payable by the contractor to the Government or anypublic body and no additional amount/rate or claim will be entertained onthis account by the Railways. Also no claim whatsoever will be accepted byRailways on account of revision of tax rates, new taxes of statutory natureby State/Central Govt.

The Contractor shall submit a statement to the effect that no retired Engineer or retired Gazetted Officer is associated with the tenderer as per Appendix-D. Tenders without the information above referred to or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be, shall be rejected.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

I/We have read the various conditions to tender attached hereto and agree to abide by the said conditions

I/We also agree to keep this tender open for acceptance for a period of 60 days from the date fixed for opening the same

I/We offer to do the work for Senior Divisional Electrical Engineer, GENERAL, Salem Division, Salem, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of commencement of work of the tender. The amount as stipulated in the tender document is herewith forwarded as Earnest Money. Full value of the earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if :(a) I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC 20222 as detailed in general instructions.(b) I/We do not commence the work within seven days after receipt of LOA/orders to that effect.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions.

All the tenderers/Contractors have to deposit full earnest money and tender document cost as stipulated for the tender, through online modes as permitted in IREPS application through multiple banks net banking, debit and credit cards only. On failing which offer will be summarily rejected.

The Tenderer should submit a copy of GST/PAN and NEFT Form.

Payment of Security Deposit/EMD and Tender form cost should be made on line only.

GCC 2022- All GCC clauses (updated including with all correction slips on date) are applicable.

i)For all the tenders having advertised cost of Rs. 10 lakh or above, thecontractor shall have the option to take payment from Railways through aletter of credit (LC) arrangement. (ii)This option of taking payment through LCarrangement has to be exercised in IREPS (Indian Railway ElectronicProcurement System - the e-application on which tenders are called byRailways) by the tenderer at the time of bidding itself, and the tenderer shallaffirm having read over and agreed to the terms and conditions of the LCoption.(iii)The option so exercised, shall be an integral part of the bidder'soffer.(iv)The above option of taking payment through LC arrangement, onceexercised by tenderer at the time of bidding, shall be final and no change shallbe permitted, thereafter, during execution of contract.(v)In case tenderer optsfor payment through LC, following shall be the procedure to deal release ofpayment through LC:(a)The LC shall be a sight LC.(b)The contractor shallselect his Advising/Negotiating bank for LC. The incidental cost towards issueof LC and its operation thereof shall be borne by the contractor.(c)SBI, NewDelhi, Main Branch will be the nodal branch for issue of LCs based on onlinerequests received from Railway Accounts Units for tenders opened in financialyear 2019-20. SBI branches where the respective Railway Accounts Office hasits Account (local SBI branch) will be the issuance/reimbursing branch for LCissued under this arrangement. The Bank shall remain same for this tender tillcompletion of contract. The incidental cost @ 0.15 % per annum of LC value,towards issue of LC and operation thereof shall be borne by the contractorand shall be recovered from his bills.(d)The LC shall be opened initially forduration of 180 to 365 days in consultation with contractor. The LC shall beextended time to time as per the progress of the contract, on the request ofthe contractor. The value of LC to be opened initially as well as extendedthereafter shall be finalised by the engineer in consultation with the contractoron the basis of expected progress of work.(e)The LC terms and conditionsshall inter-alia indemnify and save harmless the Railway from and against alllosses, claims and demands of every nature and description brought orrecovered against the Railways by reason of any act or omission of thecontractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered asreasonable compensation and paid by Contractor.

(f)The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank. (g)The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation. (h)The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways. (i)On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch). (j)The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill. (k)The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch). (l)The contractor's bank (advising bank) shall submit the documents to the Railways Bank (Local SBI Branch). (m)The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account. (n)Any number of bills can be dealt within one LC, provided the sum total of payments to contractor is within the amount for which LC has been opened. (o)The LC shall shall be closed after the release of final payment including PVC amount, if any, to the contractor. (p)The release of performance guarantee or security deposit shall be dealt directly by Railway with the contractor i.e., not through LC