Procurement of Standard Wooden Wedges as per RDSO Drawing No. SKDL-4575 & IS 10394:1982 made of Sleeper Class-I Timber having CSI>88.

Special Eligibility Criteria

1. 1

   (A) The Railways reserves the rights to procure the entire or bulk quantity from Sources/Firms having proven satisfactory past performance of supply of same/similar items for at least 20% of tender quantity in preceding three years against single order from the tender closing date as per Clause Nos. 16.4 and 28.0 of Eastern Railway General Tender Condition of Stores Department, (B) In case Tenderer participates as an Authorized Agent, then the performance as required as per Clause No. 16.4 (c) of Eastern Railway General Tender Condition of Stores Department shall be that of Principal/Manufacturer authorizing the agent.

   Document requiredConfirmation required
2. 2

   (A) Any firm quoting on behalf of the Manufacturer must upload valid Tender Specific Authorization Certificate from their Manufacturer along with their offer and agree for inspection by the nominated agency (as the case may be) at the manufacturing unit/premises of their Manufacturer prior to despatch, failing which their offer is liable to be rejected, (B) The Authorization Certificate should also indicate the address of the manufacturing unit of the Manufacturer, failing which the offer shall be considered further as per extant rules without any back reference, (C) Authorized dealer has to despatch the material directly from the premises of the Manufacturer to the Railways consignee after inspection and acceptance of materials by the nominated agency (as the case may be).

   Document requiredConfirmation required
3. 3

   Firms must upload along with the offer their supply performance (duly supported with documents like Inspection Certificate, Receipt Note, Payment Receipt Particulars), i.e. supplies made by them for same/similar items on this Railway & other Railways, in preceding three years from tender closing date, in support of their performance. Non- submission of such documents shall be taken as they are not having any such past performance and their offers shall be considered further as per extant rules and no back reference in this regard will be made to them.

   Document requiredConfirmation required
4. 4

   In terms of DPIIT/Ministry of Commerce and Industries order no.P- 45021/2/2017 PP (BE-II) dated 16.09.2020 and keeping in view with the public procurement (preference to Make in India) order 2017 as amended time to time, only class 1 and class 2 local supplies are eligible to participate in this tender. For detail Clause no.28.0 of General Tender Condition to be referred.

   Confirmation required

Check List

1. 1

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
2. 2

   Have you submitted the EMD or Bid securing declaration as per clause 8.0 of Section-I of Instructions to Tenderers of ER GTC of Stores Department?
3. 3

   Have you gone through the Tender Documents consisting of Instructions to Tenders, General Tender Conditions and Special Conditions of Tender, and agree and confirm to abide by the Instructions to Tenders, General Tender Conditions, IRS Conditions of Contract and Special Conditions of Tender?
4. 4

   In case of authorized dealer, have you quoted the name & address of Manufacturer and, uploaded the valid Tender specific Authorization Certificate from the Manufacturer along with the offer and, have your Manufacturer indicated the address of the manufacturing unit in the dealership certificate for the purpose of deciding the place of Inspection along with the uploaded proof?
5. 5

   Have you uploaded documents like copies of Receipt Notes, Inspection Certificates, Payment Receipt Particulars of Manufacturer etc in support of your Performance/Credentials as per Clause No. 16.4 (c) of Eastern Railway General Tender Condition of Stores Department?

Commercial-Compliance

1. 1

   Manufacturers Test and Guarantee Certificate should accompany with each lot of consignment.
2. 2

   If the bidder is not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).

   Document optionalConfirmation required
3. 3

   Bidders must upload documents like copies of Receipt Notes, Inspection Certificates, Payment Receipt particulars etc in support for their Performance/Credentials as per Clause No. 16.4 of Eastern Railway General Tender Condition of Stores Department.

   Document requiredConfirmation required
4. 4

   The Bidder must go through the Tender Documents consisting of Instructions to Tenderers, General Tender Conditions and Special Conditions of Tender and they must agree and confirm to abide by the Instructions to Tenderers, General Tender Conditions, IRS Conditions of Contract and the Special Conditions of Tender.
5. 5

   Offer must be valid for minimum period of 90 days. Offer with less than 90 days validity will summarily be ignored.

   Confirmation required
6. 6

   GST : (1) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST law, (2) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to concerned tax authority, (3) The offers shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder, (4) Wherever the successful bidder invoices the goods at GST rate of HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed, (5) Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. (6) Payment of taxes against documentary evidence only, (7) Input tax credit benefit, if any, accrued should be passed on to the purchaser as reduction in basic price or else the following certificate should accompany the bill, it is certified that no input tax credit benefit has accrued on material in voice/billed for, that can be passed into the purchaser, (8) Firm should submit the invoice/bill clearly indicating the appropriate HSN and applicable GST rate there on duly supported documentary evidence, (9) Firm should also give declaration that any additional input tax credit benefit, if becomes available to supplier, the same shall be passed on to the purchaser without any undue delay.

   Document optionalConfirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. Please refer to clause 28.0 for details.

   Document optionalConfirmation required
8. 8

   Materials are to be delivered to the concerned consignee by Road Transport on door delivery basis.

   Document optionalConfirmation required
9. 9

   The bidder should agree to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions and [or] other conditions Specified/attached with the tender.

   Confirmation required
10. 10

    This item is not a safety item.

    Confirmation required
11. 11

    PVC is not applicable against this tender.

    Confirmation required
12. 12

    Marking of material : The tenderer should agree to indicate the Manufacturers Name, Month and Year of manufacturing by casting/ stamping/etching/embossing at an appropriate place of each piece supplied, without affecting the functional utility and structural stability of the components/material. However, if the same is not possible because of component/ item being small in size or any other reason what so ever, tenderer should indicate the same in their offer.

    Document optionalConfirmation required
13. 13

    Ordering on MSE as per Clause 23.0 of Eastern Railway General Tender Condition will be applicable.

    Confirmation required
14. 14

    Maker's Name/Brand must be mentioned with complete address. If no Make is mentioned, then it will be presumed that the Stores is of bidder's Own make.

    Document requiredConfirmation required
15. 15

    Quantity tolerance : Plus/Minus 5% will be allowed.

    Document optionalConfirmation required
16. 16

    The Guarantee/ Warranty will be as per Specification/Drawing mentioned in tender. If, Warranty/Guarantee is not mentioned in Specification/Drawing, then it will be as per IRS conditions of contract i.e. 36 months after the date of delivery. The offer of firm quoting Warranty/ Guarantee in deviation of tender schedule will be summarily rejected. Suppliers shall ensure that the materials are invariably stamped with manufacturer's name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

    Document optionalConfirmation required
17. 17

    Firm willing to avail benefits of Micro and Small Enterprises, must submit documentary evidence of being Micro or Small Enterprises for the tendered item in the certificate issued by Nodal agencies as per Public Procurement Policy, failing which firm status will be treated as Non-MSE firm.

    Document optionalConfirmation required
18. 18

    Address of the manufacturing unit of the Manufacturer must be mentioned in the bid for the purpose of deciding the place of Inspection along with the uploaded proof.

    Document optionalConfirmation required
19. 19

    Udyam Registration Certificate will be the only valid document for availing benefits of MSE as per clause 23.0 of Eastern Railway GTC of Stores Department.

    Document optionalConfirmation required
20. 20

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer :Firm will have to submit quotation with a validity for a minimum period of 90 [ninety] days.