FLAKE/GRANULAR TYPE PHENOL FORMALDEHYDE

Special Eligibility Criteria

1. 1

   Eligibility Criteria will be as per Clause 13 of Section II of RWF e-OT Bid documents.

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2. 2

   Only manufacturers of the item, having manufacturing facilities/plant in India are eligible to participate and submit their e-bids in the tender, by registering themselves on Indian Railways Electronic Procurement System [IREPS] Portal, if not already registered. Bidders should enclose documentary evidence in support of being such a manufacturer, viz., SSI/NSIC registration, factory license etc. Offers received from bidders other manufacturers shall be summarily rejected. Offers from Bidders which do not satisfy the above condition will be summarily rejected. Bidders should enclose documentary evidence in support of being such a manufacturer, viz., SSI/NSIC registration, Factory License etc.

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3. 3

   Attention of Bidders is invited to the following with reference to Make In India Policy: - Para 29.0 of Section II [Pages from 55to 57] of attached document - e- OT Conditions stands deleted. The provisions for preference to Make In India Policy will be applicable as per the Public Procurement [Preference to Make In India] Order 2017 - Revision issued by Ministry of Commerce and Industry, Department for Promotion of Industry and Internal Trade [Public Procurement Section]vide their Order No.P-45021/2/2017-PP[BE- II]dtd.15.06.2017, 28.05.2018, 04.06.2020, 16.09.2020,04.03.2021, 19-07-2024 and as applicable as on the date of Tender opening. With reference to the provisions of the revised 'Public Procurement [Preference to Make In India], Order 2017, it shall be noted that: [i]Minimum 50% Local content is required for MII Compliance to qualify as a Class-I local supplier to avail the benefits of MII Policy. [ii]For Class-II local suppliers, the minimum required local content is 20%. [iii]The 'Class-I local supplier/Class-II local supplier' shall be required to indicate percentage of local content and provide self-certification from the OEM that the item offered meets the local content requirement for 'Class-I local supplier/Class-II local supplier', as the case maybe. [iv]They shall also give details of the locations at which the local value addition is made. The bidder shall upload the document along with the bid. Offers received from non local- suppliers i.e., local content for goods/works/services tendered is less than the prescribed for class II suppliers as above or as applicable on the date of tender opening will not be considered for placement of any order. [Copy of Railway Boards letter dated 20-08-2024 & DPIITs order dated 19-07-2024 attached] Only Class-I and Class-II Local Suppliers are eligible to bid in the tender as per Order issued by DPIIT vide Order No. P-45021/2/2017- PP(BE-II)- Part(4) Vol.II dated 19.07.2024 and shall be applicable as amended from time to time.

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4. 4

   Instructions for New sources bidding for this item: Wherever RWF prefers to place Developmental Orders on other than proven /regular sources i.e., on new sources for RWF for the item [who have not supplied this item to RWF], placement of the developmental order will be based on the capacity cum capability assessment of the new source by RITES. Procedure for the same will be as per the MOU with RITES attached [Document - mou.pdf]. Vendor shall furnish the documents mentioned at Annexure-II of the above document [i.e. RWFs MOU with RITES] alongwith the tender.

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Check List

1. 1

   Please ensure that you are a manufacturer of the tendered item in India.
2. 2

   Please ensure that you have provided complete address of your works/factory.
3. 3

   Please ensure that you have confirmed for compliance of Public Procurement orders of Departmnet of Expenditure regarding countries sharing land border with India.
4. 4

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
5. 5

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
6. 6

   Please ensure that you have attached clause wise compliance of Specification.
7. 7

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.
8. 8

   Please ensure that you have submitted Bid Securing declaration format.

Commercial-Compliance

1. 1

   [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload alongwith their offer, the proof of their being MSE registered with the nodal agency. [ii] As per Gazette notification no. S.O.4926[E] dated 18.10.2022 amending notification no.S.O.2119[E] dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS[G]/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. [iii] Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

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2. 2

   If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry owned by others, women owned MSEs].

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3. 3

   SUPPLIERS ARE REQUESTED TO QUOTE SEPARATELY FOR FLAKE/GRANULAR TYPE PF RESIN. LOWEST PRICE QUOTED SHALL BE THE CRITERIA TO ARRIVE AT THE INTER-SE POSITION OF THE OFFERS AND RANK L1, L2 ETC., ON THE DAY OF TENDER OPENING IRRESPECTIVE OF TYPE OF RESIN QUOTED i.e., FLAKE/GRANULAR.

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4. 4

   Supplier shall furnish their GSTIN No.

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5. 5

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in purchase order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the purchase order.

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6. 6

   EMD is exempted for this Tender. Bidder need to sign Bid Securing Declaration, otherwise the offer will be summarily rejected. The Bidders shall sign the Bid Securing Declaration electronically as part of IREPS format or alternatively, they may sign and upload the Bid Securing Declaration along with the offer. (Bid Securing Declaration Format is enclosed with Tender.)

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7. 7

   Make In India:(a)The 'Class-I local supplier'/'Class-II local supplier', at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. (b) The 'Class-I local supplier'/'Class- II local supplier' shall also give details of the location(s) at which the local value addition is made. (c) In cases of procurement for a value in excess of Rs.10 crores, the 'Class-I local supplier'/'Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content along with their bid. (d) However, at the time of execution of project, for all contracts above Rs.10 crores, the contractor/ supplier shall be required to give local content certification duly approved by cost/chartered accountant in practice. For cases where it is not possible to provide certification by cost/chartered accountant at the time of execution of the project, the supplier shall be permitted to provide the certificate for local content from cost/chartered accountant after completion of the contract, within time limit acceptable to the procuring entity. (e) In case the contractor / supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to ClassII/Non-local or from Class-II to Non-local, a penalty upto 10% of the contract value may be imposed.

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8. 8

   Splitting Clause: The clause regarding pre-decided Split ordering is applicable to this tender [as per para 11.1, 11.2 and 11.3 of Section II of RWF e-OT bid document attached]

   Confirmation required
9. 9

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

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10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy of DPIITs order no P- 45021/2/2017-PP[BE-II] Part 4 Vol-II dated 19-07-2024 recirculated vide Railway Boards letter no 2020/RS[G]/779/2/Pt1 [E3322671] dated 20-08-2024 and as applicable as on date of tender opening [Copy of Railway Boards letter dated 20-08- 2 0 2 4 & DPIITs order dated 19-07- 2024 attached].

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11. 11

    The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. In this regards tenderer to certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this vendor/bidder is not from such a country and does not have any specified Transfer of Technology [ToT] from such country or, if from such a country or if having specified Transfer of Technology [ToT] from such country, has been registered with the Competent Authority. I hereby certify that this vendor/ bidder fulfills all requirements in this regard and is eligible to be c o n s i d e r e d . " [Where applicable, evidence of valid registration by the Competent Authority shall be attached]. Note: [1] If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. [2] If a bidder whose bid is accepted is found to be false, this would be a ground for debarment and further legal action in accordance with law. Copy of Ministry of Finance Order [Public Procurement No 4] no F.7/10/2021-PPD[1] dated 23.02.2023 and OM no F.7/10/2021- PPD dated 23.02.2023 recirculated vide Railway Boards letter no 2020/RS[L]/779/2[E3330671] dated 15-03-2023 is attached.

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12. 12

    "Bidders may please note that Entities of countries which have been identified by the Nodal Ministry/Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time."

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13. 13

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

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14. 14

    Have you requisite QAP and equipments for testing the product.

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15. 15

    Shelf Life: As per clause No.8 of specification

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16. 16

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.