43 DOT of 2022-2023

Amount

Erection of Stall at Allen Park

Conceptualisation of Design, layout and erection of the stall of West Bengal Tourism from 22.12.2021 to 30.12.2021. The stall has been prepared within 19th December, 2021 positively. The stall will remain close on 24th and 25th of December, 2021

Space of 240 Sq. ft (One side open) [30 ft (Back wall) X 8 ft.(Side wall) X 8 ft (Height) ](CYMA) All the panels (minimum to be used for display the Creative to be prepared by the West Bengal Tourism will be backlit/translit. (Soft copy of the creative for panels will be provided from this end) Mat/carpet should cover the entire pavilion area All kind of electrical fixtures like spot lights, halogens, power plug sockets for proper illumination of the stall

Decorative items in accordance with the theme of Christmas Festival may be used. The entire area should be accessible and visible. Display of LOGO of Experience Bengal and Biswa Bangla and Kolkata Christmas Festival at conspicuous places.

Material transportation charges, storage, material disposal charges, insurance, security charges for the stall/ material, cleaning charges, dismantling charges of the stall will have to be borne by the agency.

Putting up of 2 [two] 42’ LCD TV with DVD Player and DVD stands. Agencies have to collect the inputs to be displayed on these screens from the Department. The agency may transport the TV from the stall to any place each day on security reasons.

Proper reception with sufficient furniture viz. Lounge sofa with centre table, brochure rack, potted plants, dust bins, drinking water dispensers etc.

A Steel Almirah with Locker facility of reputed make (Standard Size) to keep safe the Publicity Materials and other necessary documents.

One illuminated desk with lock and key facility; Visitors Book & Card Holder Pot.

Arrangement for Daily cleaning and clearing of the site and handing over the possession back to the concerned authority in proper order once the event is over latest by the date stipulated by the authority

Provision for tea/coffee and snacks to the tourism officials and guests as and when required during the event. Each day refreshment along with tea coffee and water for the attending officers (daily 6 and day of inauguration for 40 officers /officials).

Deployment of 2(two) nos. of hostess to man the pavilion from 10 AM to 8.00 PM throughout the period of the festival.

Deployment of two small non AC cars from 20th to 30th December, 2021 (except 24th, 25th ) for the attending officers

Press Conference

Backdrop :- 10 ft X 5 ft

Standees :- 4 ft X 8 ft (10 nos.)

Refreshment for 60 pax

Arrangement for adequate light Good quality sound system with cordless microphones (4)

Adequate Furniture (Chairs with cover for 30 persons and one Table with frill for the Officers along good quality chairs for 4 ) Flower arrangement for decoration

Hostesses for welcoming the press/delegates

Invitation Card with Envelops, Sticky Nameplate & ID Cards

Invitation Card Specification: (for Invitees) Size:- 6”X8.5” Quantity :- 1000 pcs Both side Printed on 300 GSM Art Board

Printed Envelope with size :- 6”X8.5” Quantity :- 1000 Pcs 130 GSM Art Paper

Sticky Nameplates Specification: (for invitees) Size: 3.5" x 2" Quantity :- 200 pcs One side Printed on 120 GSM Sticker Paper

ID Card Specification: (for Organizers, Officials, Photographers, Vendors, Volunteers and Social & Digital Media handlers) Size: 3.375" x 2.125" Quantity :- 300 pcs Both side Printed on 300 GSM Art Board

Cultural Programme at Allen Park Programme will be held on 27th to 30th December, 2021

Approx 3 performers along with band and musicians will be performed in each day Arrangement of reception with good quality Uttorio for all the performers. The samples of the Uttorio should be pre approved

Refreshment along with tea, coffee, packaged drinking water for all the performers (Coffee / Tea vending machine)

Two Thali Girls with decorative thali and tika

One dedicated Nodal Officer from the end of the agency

Programme Schedule

Designing, Printing (Digital) and Supply of Minute to Minute programme of Kolkata Christmas Festival Size :- 29.5 CM X 21 Cm (A4 ) Quantity 2000 pcs Glossy good quality art paper 2 pages both side four colour printing folded

Documentation (Still) should be submitted in the Pen drive and some still photographs in hard copies for the entire event

Event Management Charges

GIDI CREATION (BID ID -2880436)

RUPAKAR (BID ID -2890977)