FULLY AUTOMATIC WHEEL AND AXLE ASSEMBLY (WHEEL SET PRESSING) COMPLEX WITH PLC/CNC CONTROL SYSTEMS

Special Eligibility Criteria

1. 1

   Eligibility Criteria as per enclosed eligibility criteria conditions added in document name as Amendment 2 to Technical Specification

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2. 2

   Authorised agents/dealers are eligible to participate on behalf of their OEM with Tender specific authorisation certificate.

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3. 3

   Only Class-I and Class-II Local Suppliers are eligible to bid in the tender as per Order issued by DPIIT vide Order No.P- 45021/2/2017-PP(BE-II)-Part(4)Vol.II dated 19.07.2024 and shall be applicable as amended from time to time.

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4. 4

   Offers of bidders not meeting the eligibility criteria will be summarily rejected.

Check List

1. 1

   Please ensure that you have confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India.
2. 2

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
3. 3

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
4. 4

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
5. 5

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT : : EMD and SD is applicable as per Corrigendum Dated: 01.07.2026 to RWF-e-OT Bid doc. SECTION-I, II & IV attached to Tender. 1)Submission of EMD is mandatory subject to exemption mentioned under Section-I of Corrigendum dtd.01.07.2026 to RWF e-OT Bid doc enclosed to the Tender. 2)Security Deposit will be levied @ 5% of contract value.

   Document optionalConfirmation required
2. 2

   Bidders seeking exemption from EMD or Bidders participating in tenders having NIL EMD, need to sign Bid Securing Declaration, otherwise the offer will be summarily rejected. The Bidders shall sign the Bid Securing Declaration electronically as part of IREPS format or alternatively they may sign and upload the Bid Securing Declaration (Format enclosed) along with the offer.

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3. 3

   WARRANTY : (clause 11.0 of Part I of Specification): The warranty period for the complete Wheelsets Pressing Complex, including all Machines & Plants (M&P) supplied under this contract, shall be twenty-four (24) months from the date of issuance of the Final Acceptance Test (FAT) Certificate The warranty period shall commence only after submission and acceptance of the Warranty Bank Guarantee and from the date of issuance of the Final Acceptance Test (FAT) Certificate.

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4. 4

   Permissible Downtime : clause 11.4 of Part I of Specification is deleted and shall be read as per amendment to Specification During the warranty period, the maximum permissible downtime shall not exceed 15%.

   Confirmation required
5. 5

   Introduction: As per amendment to Specification, Clause 1.5 is added under Part II of Specification. OEMs for the machines and plants (M&Ps) shall have an established quality control system and organization to ensure adequate control at all stages of the machine manufacturing process.

   Confirmation required
6. 6

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document requiredConfirmation required
7. 7

   WARRANTY SECURITY DEPOSIT- PERFORMANCE / WARRANTY BANK GUARANTEE : (Clause 11.1 of Part I of Specification is deleted and shall be read as per the Amendment to Specification. The Contractor shall submit a Warranty Bank Guarantee (WBG) in the form prescribed by the Purchaser. The Warranty Bank Guarantee shall remain valid for the entire warranty period and shall be submitted prior to commencement of the warranty period. The Performance/warranty Bank Guarantee shall be submitted for 5% of contract value, to cover their warranty obligations under the contract, valid for warranty period plus (6) six months claim period. Percentage / amount of Warranty Bank Guarantee shall be indicated in the contract. The warranty period shall commence only after submission and acceptance of the Warranty Bank Guarantee and from the date of issuance of the Final Acceptance Test (FAT) Certificate

   Confirmation required
8. 8

   Concomitant accessories : (Clause 15.0 of Part II of Specification): The Wheelsets Pressing Complex shall be supplied along with all concomitant accessories, tools, gauges, fixtures, and auxiliary items necessary for the production of all types of wheelsets covered under the scope of this specification. The cost of all concomitant accessories shall be included in the basic price of the Wheelsets Pressing Complex. However, for the purpose of technical and commercial clarity, the cost of each concomitant accessory along with its full technical description shall be indicated separately and uploaded to the bid. The list of concomitant accessories given at Clause 15.6 is indicative and not exhaustive. Tenderers shall clearly note that technologically advanced or alternate design concepts may require a different set of concomitant accessories than those listed herein. In such cases, the tenderer shall: Clearly inform in the bid of the complete list of concomitant accessories proposed for the offered system, Provide full technical descriptions and item-wise prices, and Ensure that all such concomitant accessories form an integral part of the basic scope and basic cost of the Wheelsets Pressing Complex. The cost of Concomitant accessories will be considered for evaluation of Offers.

   Document requiredConfirmation required
9. 9

   OPTIONAL ACCESSORIES : (Clause 16.1 & 16.2 of Part II of Specification): Bidders shall quote for Optional accessories wherever required. Optional accessories shall be: Clearly described technically, Quoted separately with item-wise prices, and Not included in the basic price of the Wheelsets Pressing Complex. The list of Optional accessories along with their individual cost shall be uploaded to the bid. The cost of Optional accessories will not be considered for evaluation of Offers.

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10. 10

    Deviations : As per clause 17.0 of Part II of Specification) Various design features incorporated in the machine to fulfill different technical performance requirement shall be fully explained and the document shall be uploaded to the bid.

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11. 11

    [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload Udyam Registration Certificate alongwith their offer, the proof of their being MSE registered with the nodal agency. [iii] Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

    Document optionalConfirmation required
12. 12

    If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry ownedby others, women owned MSEs].

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13. 13

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

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14. 14

    Bidders may please note that Entities of countries which have been identified by the Nodal Ministry / Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
15. 15

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

    Document required
16. 16

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
17. 17

    This tender complies with Public Procurement Policy for MSE order 2012 and policies/circulars issued thereof.
18. 18

    THE TOTAL TENDER VALUE WILL BE CONSIDERED FOR EVALUATION OF OFFERS AND INTER-SE RANKING. TOTAL TENDER VALUE WILL INCLUDE THE COST OF THE FOLLOWING (as indicated in Item details of NIT): (1)SUPPLY OF FULLY AUTOMATIC WHEEL AND AXLE ASSEMBLY (WHEEL SET PRESSING) COMPLEX WITH PLC/CNC CONTROL SYSTEMS (2) CONCOMITANT ACCESSORIES (2) COMPREHENSIVE AMC (4) THE COST OF OPTIONAL ACCESSORIES WILL NOT BE CONSIDERED FOR EVALUATION OF OFFERS.

    Confirmation required
19. 19

    COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT: Tenderers should go through the Comprehensive Annual Maintenance Contract detailed in ANNEXURE WP-XII of Part II of Specification. Tenderers are required to quote for a Comprehensive Annual Maintenance Contract for a period of five years, after completion of the Warranty period of 24 months. The NPV of CAMC charges would be added to the FOR destination price quoted for M&P for the purpose of comparitive evaluation of offer. Note: The word AMC to be read as CAMC (Comprehensive Annual Maintenance Contract) everywhere in the specification as per Amendment to Specification.

    Confirmation required
20. 20

    Under Clause 9 of ANNEXURE WP-XII of Specification, the line shall be read as Penalty shall be calculated as % age of quarterly payment, instead of the existing, as per amendment to Specification.

    Confirmation required
21. 21

    Under ANNEXURE WP-XII, Proforma-A of Specification, point No.8.vii(a) shall be read as % age availability below 90 % to 80%, instead of the existing.

    Confirmation required
22. 22

    As per clause 10 of Annexure WP-XII of Specification: A Bank Guarantee equal to annual value (highest of the annual values if the rates offered for various years are different) of CAMC subject to a minimum value of 5% of the quoted cost of machine including concomitant accessory (in case the annual CAMC rate quoted is less than 5% of the cost of machine), will be submitted by the tenderer to the consignee 90 days before the expiry of warranty. The CAMC will have the validity of 5 years 6 months. The bidder can submit multiple BG for lesser duration to cover the period of 5 year 6 months ensuring the uninterrupted validity of the CAMC BG for 5 year 6 months. The CAMC BG will be returned on completion of CAMC period. Incase, the tenderer fails to provide CAMC services successfully, the CAMC BG will be forfeited. This will be in addition to penalty as per clause 9 above.

    Confirmation required
23. 23

    Penalty provision for CAMC is as per clause 9.0 of Annexure WP-XII of Specification and amended to Specification, in case the supplier fails to provide CAMC services successfully.

    Confirmation required
24. 24

    The Warranty Bank Guarantee shall be returned only on receipt of confirmation from supplier that they have submitted the CAMC Bank Guarantee.

    Confirmation required
25. 25

    PRE BID CONFERENCE: A pre-bid conference will be held offline prior to opening of tender at the Meeting room of PCMM Office, on the scheduled date and time. Prospective Vendors willing to participate in pre-bid meeting may kindly confirm their participation and submit their queries in advance before 31.07.2026 through e-mail. Queries received beyond 17:00 hrs of 31.07.2026 may not be entertained.The pre-bid conference will be held on 04.08.2026 at 11.00 Hours. Normally, only queries submitted through e-mail before 17:00 hrs of 31.07.2026 will be discussed in Pre-Bid Conference. Bidders shall submit their queries via mail ID [email protected] and [email protected]. The tenderers who wish to attend pre-bid meeting must report at least 30 minutes in advance of the time of actual pre-bid conference. Not more than two persons per tenderer will be permitted for the pre- bid conference. In case of consortium, a maximum of three persons will be permitted. As a result of pre-bid conference, modifications to the tender, if any, shall be made in the form of an addendum or addenda. Clarification for the issues raised in pre-bid meeting will be uploaded in the tender document on IREPS as a corrigendum to the tender.

    Confirmation required
26. 26

    MAKE IN INDIA POLICY : (a) The 'Class-I local supplier'/'Class-II local supplier', at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. (b) The 'Class-I local supplier'/'Class-II local supplier' shall also give details of the location(s) at which the local value addition is made. (c) In cases of procurement for a value in excess of Rs.10 crores, the 'Class-I local supplier'/'Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content along with their bid. (d) However at the time of execution of project, for all contracts above INR 10 crores, the contractor/ supplier shall be required to give local content certification duly approved by cost/chartered accountant in practice. For cases where it is not possible to provide certification by cost/chartered accountant at the time of execution of the project, the supplier shall be permitted to provide the certificate for local content from cost/chartered accountant after completion of the contract, within time limit acceptable to the procuring entity. (e) In case the contractor / supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class- II/Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.

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27. 27

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.