BIRED/19/e-NIQ (2nd call) of 2022-2023

Amount

Annual Maintenance work related with E.I and Lighting System installed at varrious sites of Bolpur Electrical Sec-III, Bolpur Electrical Sub Division under Birbhum Electrical Division, PWD. During the period for -365 days.. including Holidays. The Agency has to depute : i) 01 (one) no Skilled Eletrician and 01(one) no Helper (unskilled)in 1st Shift or in the Shift as per site requirement as per direction of EIC. ii) 01 (one) no Skilled Eletrician and 01(one) no Helper (unskilled) in 2nd Shift or in the Shift as per site requirement as per direction of EIC.

STANDARD OF WORKMANSHIP: - Skilled Electrician having:- I (a), I (b), IV, V. valid workman permit issued from West Bengal Licensing Board.

SCOPE OF WORKS 1) The Motto of the Preventive and Corrective Maintenance is to minimize Electrical Breakdown/ Fault, to prevent Fire hazard due to Electrical Short circuit/ Fault and to minimize downtime. Any incidence of fire hazard due to short circuit / fault, falling of ceiling fan, luminaries etc. due to lack of maintenance would be viewed seriously and the agency would be held responsible. 2) The Scope of maintenance of electrical installation includes Routine, Preventive and Corrective Maintenance of L. T. Distribution lines to each floor of all the buildings / blocks (both residential & non-residential), entire wirings, BDB, PDB, VTPN, LT panels, Feeder Pillar Box, power & distribution cables, fittings & fixtures, Switch Boards, Power and Computer Points, Power outlet of all sorts of Air-conditioning Systems, Operation, configuration & repair/replacement of Timers for AC / Compound light, Compound Lighting including high mast, all glow sign and metal sign boards in the campus, Electrical Installations/ distribution up to Switch Board/ Panel of Lift Machine Room & Pump Room and/or Kiosk of Pump for Water Supply system,Sub station etc Installed at Sub Divisional Officers Office,Circuit House,Annex Building SDO Bungalow & Fire Station etc which are being maintained under Bolpur Electrical Section-III, Bolpur Electrical Sub-Division , under Birbhum Electrical Division , PWD(Electrical). 3) Cleaning & checking of all the fittings & fixtures, Panels, TPN & SPN DBs, SFUs & other Electrical Installations as well as the Compound Light installations in a regular interval to keep them in a tip-top condition and the same must be recorded in log book. 4) The checking & repairing of different types of light fittings, ceiling fans, exhaust fans etc. has to be done by the agency (except rewinding of ceiling fans and exhaust fans) including dismantling and re-fixing of the same. (Major materials to be supplied by department). Especially, all the ceiling fans of entire worksite are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut etc. to prevent unwanted falling of Ceiling Fans, failing which responsibility would be fixed up upon the agency. Split Pin, once taken out from the installation should not be re-used under any circumstances. Required number of Split Pin and Jam nut should be provided by the agency. Fan register should be maintained as per proforma provide by the department, wherein each and every record should be signed by the attending Electrician / responsible person / Supervisor of the agency, duly countersigned by the concerned J.E. and A.E. 5. Measuring of various electrical parameters e.g. Current, Voltage, Temperature of different L. T. panel board, BDBs, Main switches etc., test of Insulation Resistance, Earth Resistance etc. are to be carried out every month and test results are to be recorded in Log book (preventive maintenance). Thermal Imaging Scanner should be used for measuring temperature of electrical equipment regularly to find out any abnormalities and printout of thermal image with date and time stamp should be provided to the concerned J.E. and A.E. In case, any abnormal reading is noticed, the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions in consultation with concerned AE & JE. Thermal image reading should also be taken after rectification. The Supervisor of the agency will monitor overall maintenance works and examine Logbooks for any abnormality and sign the Logbook accordingly. 6. Switching On/Off of the common service lighting e.g. compound, corridors, staircases etc. and AC machines, Light, Fan etc in closed room like office, Library, Store, etc as these are not run beyond Office hours or off day and would be the responsibility of the agency. 7. Scope of work does not cover operation of lift, window or split type A.C. machines and other sophisticated electrical and electronic machineries like Computer, UPS etc. installed in the buildings.

TERMS AND CONDITION 1) The agency should not depute any maintenance staff in two consecutive shifts. Every maintenance staff duty should not over 8 hrs per day. 2)The agency would have to depute 1 no. supervisor having Diploma in Electrical Engineering and SCC in parts 1, 2, 3, 4, 5, 6A, 6B, 7A, 7B, 10, 11 and 12 or equivalent national certificate who will look after the maintenance work and maintain log book, attendance register, and prepare duty roster and make communication with the office & well as authority. 3) The Electrical Supervisor who will be responsible for overall supervision of maintenance of the whole electrical installations incl. maintenance of Log book and look after the attendance of deployed staff. 4) The Maintenance Personnel, deputed by the agency preferably should be a permanent resident of West Bengal with valid Voter Identity/ Aadhaar Card and should possess valid Workman Permit/ License, as above issued by Directorate of Electricity 5) Agency must have to submit mandatorily the list of staff mentioning their Name, contact Mobile No., category along with photo copy of Valid Workman Permit, proper identity and address proof etc, in writing to the concerned JE & AE before commencing the work. All the photocopies should be attested and authenticated by the Agency. 6) The agency will have to provide proper dress for his maintenance staff denoting P.W.D(EL) Clearly with approved colour as per E.I.C . No staff will be allowed for performing duty without proper dress. 7) The agency will issue a photo Identity Card, duly signed by the agency and countersigned by the concerned AE to all the Maintenance Staffs deployed including substitutes. They should always carry the said Photo Identity Card while on duty. The agency should also submit individual copy of the Govt. Identity Cards (Voter/Aadhaar/PAN/Driving license etc.) to the concerned JE/AE. In case of any changes of maintenance staff during the maintenance period the agency should inform to the concerned JE/AE in writing. Also, if the total no. of manpower as mentioned in schedule is found to be less during duty hours then deduction of charges will be taken in account while preparing in bill. 8) The agency will maintain shift wise attendance register at call center to record the attendance of the staffs on duty which will be authenticated/ verified by the concerned Junior Engineer/ AE. 9) The agency shall have to prepare a Duty Roster of the Maintenance Staff at the beginning of every month, or as directed from time to time. A copy of the said Duty Roster, duly signed by all staffs, should be submitted to the concerned JE and one copy should be available at the call centre. 10) The agency and all the electricians deputed at worksite must have Mobile and mobile nos must be noted on attendence register and the same should be intimated to the , A.E. &J.E concerned, in writing. The telephone call should be responded without delay.

11) **The agency should have a close watch on the attendance of the Maintenance Staffs. In case of absence of any Maintenance Staffs, the agency shall have to arrange for suitable alternative within two hours, failing which, the charges for that day will be deducted from the bill of the agency on pro-rata basis. The Executive Engineer- Birbhum Electrical Division, P.W.Dte. reserves the right to terminate the contract in case of absence of Maintenance Staffs for more than three consecutive days, without showing further reason. 12) The Maintenance Staffs should be polite to all and should be withdrawn for any report or complaint of irregularities/undisciplined against him. However, in normal cases, frequent change of Maintenance Staffs will not be allowed. 13) In case of any Accident and or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities there of should be shouldered by the agency only. . 14)* The agency shall have to provide Megger, Digital Multimeter, Clamp Meter, IR Thermometer,Luxmeter and other minor tools like drill machine,cutting machine,crimping machine,blower,vacum cleaner must be made available at site as and when required. Deployed employees by the agency should have sufficient knowledge to operate these instruments or to be used by the direction of Assistant Engineer/ Junior Engineer. 15) The maintenance personnel deputed by the agency must have to attend any calls on emergency basis.

16) All the maintenance staff of the contractor should have proper & constant vigilance and check that, there is no sign of heating-up, burning smell, discoloration or sparking at any of BDBs, panel boards, rising main etc. due to overloading or loose termination. Care should be taken to check any highly unbalance in loading at any point. 17) In case of power failure or development of any unfavorable situation the agency will have to communicate with WBSEDCL authority/ concerned Power Supply Company authority and extend help or cooperation to said authority in restoration of power supply. Meanwhile the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supplies at important locations by monitoring and/ or restricting electrical loads in consultation with the concerned Junior Engineers & Assistant Engineer. 18) Routine checking and preventive maintenance of the electrical installations has to be carried out by the agency maintaining a register under signature of respective Junior Engineer and Assistant Engineer with a view to ensure uninterrupted power supply within worksite campus. 19) Materials required as replacement during maintenance of electrical installations e.g. Lamps, SFUs, SPNDB, TPNDB, Cables etc. will be supplied by the Department for which requisition of Materials, signed by the Supervisor/ authorized representative of the agency, should be submitted to the concerned JE (Electrical) well in advance. A separate material stock register should be maintained by the agency where entries related to Issue, Consumption & present stock position of Materials should be made. **However auxiliary items like fuse wires,PVC tapes, screws, nuts, bolts, washers, Non adhesive tapes, Split pins of Ceiling Fans, dusters,CRC,greese,thinner hand gloves,jute,safety Shoe,Yellow colour helmet,safety belts, detergent(for cleaning),Register etc. will must be supplied by the agency as per requirement..no cost will be paid to agency for this auxiliary items. 20) The agency shall have to deposit all dismantled unserviceable materials such as fused lamps, defective condensers, starters, timers, MCBs etc. to store or any other locations within worksite premises by the agency by its own laborers / arrangements / tools and tackles as per the direction of the Assistant Engineer/ JE concerned. Fresh materials will be issued against respective defective materials. No materials should be taken out of the maintenance site without the permission and necessary challan of the site-in-charge/JE. 21) Any fault of electrical installations starting from LT supply end (except the installations of WBSEDCL) to light, fan, call bell, plug points etc. i.e. LT cables and all sub-panels, distribution boards, main switches, earthing attachments, compound lights etc. has to be detected, attended and restored by the agency by its own man power with the help of the materials (cables, main switches, DBs, wires, HRC fuses etc.) available from this department or as per the terms & conditions of this contract. 22) Any major shut down or fault should be brought to the notice of JE/AE immediately in writing and over telephone for further course of action. The agency will also have to attend emergency calls immediately at the site with staff, tools etc. on demand.

23) The agency will have to attend the break down / fault of any nature involving electrical installations within the scope of contract and restore the same with its own manpower, tools and tackles keeping entries in log books (corrective maintenance) mentioning type of faults, nature of work done, fault clearance time etc. 24) In case of any breakdown caused by cable fault etc., if situation demands the agency will have to restore the power supply temporarily either with the materials available with this department or arranging the same temporarily and safely at his own cost till completion of original restoration work. 25) Separate Log book is to be maintained for Preventive Maintenance & Cleaning and Corrective Maintenance as per direction of E.I.C. The daily record of the Log book is to be signed by the Electrical Supervisor of the contractor and verified & signed by concerned JE & AE and photocopy of the same should be sent to the Executive Engineer concerned through proper channel at the time of submission of bills. The Logbook should be available at Call center and should be produced on demand.

26) The agency should be responsible for any damage in the installation due to mishandling or mal-operation by its staff and shall be liable for rectification / replacement, as the case may be, of the damaged installation/ equipment within time frame to be fixed by concerned A.E., failing which the said rectification/ replacement of affected equipment/ installation would be executed by external agency and the cost thereof would be recovered from the bill and the accused staff should be replaced immediately. 27) Bills should be submitted quarterly with the certification of satisfactory performance of the concerned JE and AE. Photocopy of Logbook and Attendance Register should also accompany the Bill, if asked for by the EIC. 28) All the log-books should be available at the call center and to be produced to the Office of the AE/ JE on demand. 29) The philosophy of “Public Interest” would be the MOTTO of this maintenance contract. Any deviation may be viewed otherwise. 30) If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment). This Department also reserves the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge for any shortfall in observing above T&C. In that case, the above-said contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor. 31) The contract may be terminated with two months’ notice on either side. 32)The rates should be quoted both in words and figures on monthly basis. No. quotation with price variation clause will be accepted. Rates offered should be stable for the entire period of maintenance. 33) The Agency should must have PF & ESI registration and produce Documentary evidence in support of latest 3 months payment of ESI (ESIC challan) & PF (ECR challan) challan of the respective staffs and labours during the preparation of bill. Bonus should be paid annually to each employee as per approved govt. rate, & agency have to obey the labour department rules strictly.

NARAYAN CHANDRA DAS

MODERN ENGINEERING ENTERPRISE