Non-Comprehensive AMC of control panels, Electronic panels, Starters, Temp. Controllers and Indicators of Test Rigs of fuel factory -for two years

INSTRUCTIONS TO BIDDER

Name of Work: Non-Comprehensive AMC of control panels, Electronic panels, Starters, Temp. Controllers & Indicators of Test Rigs of fuel factory -for two years.

Refer E-Tender no. RWA-25FU/1/2

S# Clause Complied/ Not complied Status of offered items (To be filled by Vendor)

A Eligibility Criteria:

1 Please submit your Quotation for following items in Two parts (Price & Technical Bid) in the prescribed format uploaded on e-portal. No hard copy of the offer is to be sent.

2 Constitution and legal Status

3 Firm registration: Registration with HAL/Other Govt. Organisation if any.

4 Copy of PAN No.

5 Copy of GST Registration Certificate No. with SAC code.

6 Copy of PF Certificate

7 Copy of ESI Certificate

8 Financial standing/Solvency Certificate: 40% of estimated amount issued by any nationalized/scheduled bank issued within the period of 12 months from the final date of submission of tender.

9 Average annual financial turnover during last three years, ending 31st March of previous financial year, audited proof to be attached and should be at least 30% of the estimated cost.

i) Financial year (2021-22)

ii) Financial year (2022-23)

iii) Financial year (2023-24)

10 Proof of experience of having successfully completed similar works (Means Repair & Electronics Maintenance work of test rigs/equipments) during last 7 years, ending last day of months previous to the one in which tender are invited should be either of the following.

i) Three similar completed works each costing not less than the amount equal to 40% of the estimated cost. Or

ii) Two similar completed works each costing not less than the amount equal to 50% of the estimated cost. Or

iii) One similar works completed each costing not less than the amount equal to 80% of the estimated cost.

11 You should quote price per unit and total price in figures & in words.

12 If you are unable to quote, please submit regret response.

13 Disregard of any instructions, may result in your offer being ignored.

14 EMD: Earnest Money Deposit (@2%) i.e. Rs. 40811.00 in the form of Insurance Surety Bond/Demand Draft, in favor of Hindustan Aeronautics Limited, Accessories Division, Lucknow from any nationalized/scheduled bank of India.

15 The vendor shall fully acquaint himself with the scope and nature of working conditions, etc before submission of tender/offer. No claim will be considered later on the grounds of ignorance or otherwise of the conditions under which the work will have to be executed.

B Terms and Conditions:

1 Acceptance of Tender: The vendor shall be bound to accept the award of contract in the event of order issued in favour of vendor at the rates quoted/ agreed by him failing which the EMD of the vendor shall be forfeited and party shall be debarred/ blacklisted as per HAL-ADL rules.

2 Comencement of work: The work shall be commenced within 15 days after acceptance of work order subject to site clearance.

3 Completion of work: The entire work shall be carried out within Two years (24 months) from the date of commencement of work.

4 Compensation for delay: 1. Contractor has to attend the breakdown on the same day, if the breakdown reported by HAL on working day i.e. before 20:00Hrs. 2. Contractor has to attend the breakdown on the next working day by 12:00 Noon, if the breakdown reported by HAL on working day i.e. after 20:00Hrs. The compensation delay as per above is applicable and shall be @ 0.5% of total payable amount per week limited to the maximum 7.5% of total payable amount. The compensation for delay shall be deductible from any sum payable to you under work order or any other contract with HAL. Note:- Contractor will depute manpower in two shifts (0700Hrs. To 1500Hrs. And 1500Hrs. To 2300Hrs.) as decided by Engineer-In-charge.

i) Price for the entire contract work, rates of individual work is to be quoted in line with attached Price Bid Format (Refer Instructions to bidder for price). The work will be awarded to L-1 bidder on package basis.

ii) The prices shall be inclusive of all taxes and duties.

iii) The rates quoted shall be valid till completion of the work and free from variation due to increase in the cost of material, labour or any other reason whatsoever.

6 EMD:- Scan copy of DD/ pay order of EMD amount (@2%) i.e. Rs. 40811.00 is to be uploaded on the portal and original to be dispatched by post in order to reach us prior to tender closing date & time as indicated in RFQ, Failure in receipt of original EMD before tender opening will result in rejection of offer. For any postal delay, HAL will not be responsible.

7 Security Deposit:-

i) The successful tenderer will be required to furnish security deposit for the fulfillment of contract. Security deposit shall be submitted @10% of contract amount i.e. Rs. ............00. The EMD money Rs. ...............00 will be adjusted in Security money and balance Security money i.e. Rs. ...................00 shall be deposited by vendor through Demand Draft/Insurance security bond/Pay order in favour of HAL, Accessories Division, Lucknow payable at Lucknow within 21 days from the date of acceptance of work order.

ii) Retention money:- Not applicable.

iii) 100% Security deposit should be refunded within 30 days of the issue of the Completion Certificate and successful completion of work on certification of Engineer-in-charge.

iv) e) The contractor shall deposit the difference between earnest money and performance Guarantee by Demand Draft / Bank Guarantee within 21 days from the date of acceptance or before commencement of work whichever is earlier.

v) f) Any delay in depositing the performance guarantee as above shall attract a penal recovery for the delay period on the balance security deposit amount [if EMD is deposited] @ 2 % of Performance Guarantee deposit amount per week or part thereof with a maximum penalty of 25% of Performance Guarantee amount. This aspect must be reflected in the completion certificate [refer Annexure – N] of the Contractor.

8 Payment Terms:- The terms of payment shall be as follows:

i) The payment will be made by e-payment system. Hence, bank details are to be provided by the successful vendor.

ii) The payment will be made on quarterly basis after completion of the work and certification of Engineer-In-Charge that the work has been completed satisfactorily within stipulated time complying all terms & conditions and the contractor is entitled for such payment.

iii) GST @18% will be applicable as per Govt. Rule. The rates of GST will be applicable at the time of payment. The vendor will be provide copy of GST Certificate with SAC code.

9 Risk Clause: The vendor shall be responsible for completion of service contract as required by HAL-ADL as per contract terms & conditions. In case, the vendor fails to execute the contract either in terms of quality or quantity or if any work remains unattended within the stipulated time, HAL-ADL is empowered to take decision and get the same attended by any other Agency at the risk and cost of the vendor. Any extra expenditure incurred in this connection will be recovered from the bills of the vendor.

10 Defect Liability Period: Not Applicable.

11 Absentism Clause:- An amount (A) will be deducted equal to per day contract value without GST. (A) = (Value of Contract without GST/Contract period in days) in case of total absentism observed in a day during contract period).

12 Agreement:- Successful contractor shall arrange to execute an agreement on a general stamp paper of the value of Rs. 200.00 on the enclosed performa. All partners of the contractor shall sign the agreement or one partner should have proper authority letter from all other partners. The authority letter has to be forwarded with the agreement. The agreement is to be executed within 30 days from the date of acceptance of work order. -Failing which penalty of Rs.2,500/- per week delay to a maximum of Rs.10,000/- will be levied for delay in submission. No advance / Payment will be released if agreement is not submitted.

i) Staff: Entry of staff engaged for the work shall be controlled as per HAL security rules & regulations.

ii) Material: All material whether to be consumed in the work or to be taken back later shall be entered through proper challans duly checked & entered by HAL security gate.

14 Validity: Offer should be valid for a period of 120 days from the date of opening of tender.

15 Parallel Contract: HAL shall reserve the right for entering into parallel contracts with the other firms/vendors for the same requirement if it is found necessary.

16 General Conditions: (a) All the other terms and conditions of HAL Works Manual shall be applicable to this work. (b) Their will be no price negotiation for technically acceptable offers if the rates received are considered reasonable. (c) Required tools and tackles are to be arranged by you. (d) Service provider , at its own cost, shall to comply with the provisions of labour laws, rules, orders and notifications as applicable to it or this contract from time to time and shall ensure payment of all statutory dues/ liabilities to its labours deployed for execution of this contract. (e) Service provider shall indemnity HAL against all claims , damages or compensation payable to its labour employed by it for execution of this contract. (f) All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of ICA / ICADR and the award made in pursuance there of shall be binding on the parties. (g) Offer should be valid for a period of 120days from the date of opening of tender. (h) Unsolicited letter/canvassing / post tender correction: Canvassing by tenderer in any form including unsolicited render tenders liable for rejection. (i) The undersign reserves all the right to accept/ reject any or all the tenders without assigning any reason whatsoever.

C) TECHNICAL COMPLIANCE MATRIX (As per Annexure_C): (Complied/ Not complied-Status of offered items (To be filled by Vendor)) (Complied/ Not complied)

(1) The work includes preventive and breakdown maintenance of various electrical installations on test rigs of Fuel Factory. List of test rigs is enclosed at Annexure-E&F.

A) The installation includes:

1 Control Panels

3 Temperature Controllers

4 Process Instrument with Recorders

6 Other electrical equipment (power supplies, plotters etc.)

List of said installations is placed at Annexure-E.

(B) Scope of work:

a) General maintenance to keep the installation in proper working condition.

b) Preventive Maintenance as per schedule.

c) Diagnosis of faults, repair, rectification, rewiring and re-routing of connection wiring.

d) Replacement of spares provided by HAL to make restore installation in case of breakdown.

e) Periodic cleaning, check-up for loose connections and rectification of such problems.

f) Zero check and span check for indicators and readers as and when required.

g) Verification of thermo couple, RTD, pressure transducer, rpm sensors, contactors, SSRs or control relays, transformers, electrical panels, fans and switchgears for correctness and rectification of any faults as and when required.

h) Conformation of the normal functioning of the indicators & recorders on regular basis.

i) Reporting of defects/faults/problems (if any) observed during the course of above activities and that are not covered in the scope of contract.

j) Supplier’s personnel shall assist HAL personnel in rectification of major repairs/services.

k) Sufficient numbers (minimum 03 nos.) of experienced and skilled personnel shall be deputed for above works. -Contractor will depute manpower in two shifts (0700Hrs. To 1500Hrs. And 1500Hrs. To 2300Hrs.) as decided by Engineer-In-charge.

l) The required minimum qualification of the personnel to be deputed is Diploma with three years experience or ITI with minimum five years of experience in electrical/instrumentation/electronic mechanic trade.

m) Supplier’s personnel shall be deputed on all working days. Deputation may be required on Sundays and holidays as per requirement.

(C) General Conditions:

a) Necessary maintenance manuals and circuit diagrams will be provided by HAL subject to availability of the same.

b) Above documents shall be used within the HAL premises.

c) All tools required for the subject work shall be arranged by the supplier.

d) Contractor shall maintain records of scheduled maintenance as per chart provided by engineer-in-charge and submit the records to maintenance office on quarterly basis. Daily service report shall also be prepared and presented to engineer-in-charge.

e) The contract does not include supply of spares, rewinding of motors and rectification of drive hardwares.

f) The supplier shall be responsible for the conduct of his staff inside HAL premises. Necessary disciplinary action will be taken by HAL against any misconduct of the personnel engaged by the contractor.

Note: Bidders / Tenderers are requested to attach scan copies of all the relevant / desired / required proofs/ documents on portal, failing which tender shall be summarily rejected without assigning any reason to bidders.

Name of Vendor: M/s …………………………………….

Instructions to Bidders for Price

Name of Work: Non-Comprehensive AMC of control panels, Electronic panels, Starters, Temp. Controllers & Indicators of Test Rigs of fuel factory -for two years.

Refer E-Tender no. RWA-25FU/1/2

Sl. No. Description of work Qty (nos) SAC Code Unit Rate (Per Qtr ) Total Amount (For 08 Nos. qtrs.)

(1) Non-Comprehensive AMC of control panels, Electronic panels, Starters, Temp. Controllers & Indicators of Test Rigs of fuel factory -for two years as per revised Scope of work Annexure-A. 1) Scope of work Annexure-A. 2) Upldated list of control panels, Electronic panels, Starters, Temp. Controllers & Indicators of test rigs as per Annexure-E &F. 3) Service report as per Annexure G. 08 Qtrs (in 2 years)

Total cost (08 qtrs)

Applicable GST @18%

Total offered cost including applicable GST

Name of Vendor: