THERMAL SENSORS

No. of Lines

Vendor Name

Vendor Address

GST ID No:(Mandatorly submit the GST Registration Certificate)

PAN No. (Please upload copy compulsorily)

Website

Email

Phone No:

Fax No:

Contact Person with Designation

Mobile No:

Offer reference No.

Offer date

Model No.

Currency

COMPLIANCE / NON- CONFIRMANCE

PART NO

Pt.No.TDK-M

PLEASE FORWARD THE SCANNED & SIGNED NDA (NON-DISCLOSURE AGGREMENT) FOR DOWNLOADING DRAWINGS/TECHNICAL SPECIFICATION/QUALIFICATION TEST SCHEDULE FROM SFTP SERVER. FOR ANY CORRESPONCENCE PLEASE CONTACT TRHOUGH EMAIL ID: [email protected]. IF ORDER PLACED, NO HARD COPIES OF DRAWINGS WILL BE PROVIDED. DRAWINGS SHOULD BE KEPT FOR MANUFACTURING. THE ITEM SHOULD BE MADE STRICTLY AS PER DRAWING MAINTAINING ALL THE TECHNICAL CONDITIONS.

TECHNICAL TERMS & CONDITIONS

Technical details along with the Qualification Tests requirements of Sensor are as per the provisional approved Qualification Test Procedure (Enclosure-A). Developing agency to develop the sensor in line with Enclosure-A.

Sensor will undergo various qualification tests as per the provisional approved Qualification Test Procedure (Enclosure-A). Developing Agencies to reformulate the Qualification Test Procedure in line with provisional approved Qualification Test Procedure and same to be submitted to HAL for approval through RCMA (KPT).

Scope for Work between HAL and Developing agency for carrying out the various Qualification Tests as per the provisionally approved Qualification Test Procedure (Enclosure-A) is attached at Enclosure B. Vendor to submit the compliance of Enclosure B along with the Bid for technical acceptance.

HAL will provide 02 Nos. of life Expired TDK-M for preparation of Master Drawing Index, Bill of Materials, Manufacturing Process etc for Indigenous development of items after placement of order.

Developing agency to prepare the Master Drawings Index of Sensor after placement of Purchase Order. The master drawing index must content 3D Models drawings along with 2D drawing of each detailed parts along with the full assembly drawing of Sensor. Master Drawing to be submitted to HAL for approval through RCMA (KPT).

Developing agency to prepare the Bill of Materials of Sensor after placement of Purchase Order. The format for preparation of Bill of Material is attached at Enclosure C. The developing agency to submit the Bill of Material to HAL and same will be approved by RCMA (KPT).

Developing Agency to provide Reliability Report along with FMEA (Failure Mode & Effect Analysis)/FMECA (Failure Mode, Effects & Critical Analysis) analysis reports at the time of submission of Master Drawing Index and Bill of Materials for Indigenous development of items.

Developing Agency to prepare the Standard of Production (SOP) documents covering the detail Manufacturing and Assembly Process for Indigenous development of Sensor. The Manufacturing Process will be approved by RCMA (KPT) based on the recommendation of HAL. Special Process defined in SOP like Coating, welding etc must be carried out at NADCAP approved source.

Developmental Quality Assurance Plan to be prepared by Quality Department of Developing Agency with defining the various Manufacturing, Kit of Parts, Assembly, Special Process, Qualification stages etc to be witness by Vendor (Quality), HAL (Quality) and DGAQA (KPT) and same will be approved by DGAQA (KPT) through HAL.

Tests reports to be prepared by Vendor in line with the Developmental Quality Assurance Plan (QAP) approved by DGAQA (KPT) and test results will be submitted to RCMA (KPT) by HAL for Test Results analysis. Based on the recommendation by RCMA(KPT), Final trial on Engine will be organised by HAL.

Kit of Inspection as per the approved Bill of Material and Master Drawing index will be carried out at Developing Agency Premises by HAL Quality/DGAQA as per the AQA Directive on Kit Inspection Documents No. AQA Directive 06/2018 Dated 15th Oct 2018 (Enclosure D). Developing Agency to provide all the CoCs, Chemical and Physio Mechanical test Reports etc in line with the Directive for acceptance of Kit of Parts of Sensors.

The Development agency will be audited as per ASQMS guidelines and first off article will be subjected to first article inspection as per ASQMS guidelines .)

HAL-SED will not supply raw material for manufacturing and development of Sensor.

Total 06 Prototypes to be developed by Developing Agency and 01 out of 06 prototype will undergo various qualification tests as per the provisionally approved Qualification Test Procedure (Enclosure-A) . Remaining 05 Prototypes will be used in case of any failure observed in 1st Prototype or any modification required to carried out in the Sensor. In case of successful completion of all the Qualification requirements on 1st Prototype, remaining five prototypes will be retained by HAL.

Addition to 06 Prototypes, Developing Agency to fabricate 02 Nos of Proof of Concept units for finalisation of Bill of Material, Master Drawing Index, Manufacturing Process etc. Proof of Concepts units may be manufactured with any suitable Raw material without coordination with HAL Quality and DGAQA for validating the Proof of concept designing. Proof of Concept units to be handed over to HAL along with Bill of Materials, Manufacturing/Assembly Process and Master Drawing Index documents. HAL will retained both the 02 Nos of Proof of Concept units for preliminary inspections along with Checking of Form Fit Functionality requirements.

HAL will provide test facility only for carrying out testing of Sensor as per the Overhaul technology of TDK-M Sensor as per the provisionally approved Qualification Test Procedure (Enclosure-A). Developing Agency to arrange NABL, DGAQA etc approved labs for carrying out various qualification tests as per the approved Qualification Test Procedure. Inspection during the Qualification Tests on Prototype will be carried out by HAL Quality/DGAQA (KPT) in line with approved Quality Assurance Plan.

Developing Agency to developed the Functional Tests Rigs for carrying out the Functional Tests of TDK-M Sensor as per the Appendix A (Functional Test Procedure) of provisionally approved Qualification Test Procedure (Enclosure-B). During First Article Inspections of Prototype, Rigs will be validated along with acceptance of Sensor. In case of delay in development of Functional Tests Rig, Functional test will be carried out at HAL. But before completion of all the Qualification Tests, Developing Agencies must developed the Function Tests Rig.

Various Qualifications tests as per the provisional approved Qualification Test Procedure (Enclosure-A) are to be carried out in Unit Operational Conditions. Developing agency to Design and developed the Test Rig for carrying out the various Qualification tests of indigenously developed Sensor in operational conditions.

Based on the test Results analysis, Pre-trial meeting will have organized by RCMA (KPT) before proceeding for trial on Aero Engine. Based on the clearance by RCMA (KPT), trial on Aero Engine will be carried out by the HAL.

Development agency will do necessary procurement of raw material required for fabrication of items, along with CoC traceable to OEM as per approved Bill of Material.

The fabricated items will be Form, Fit, and Function (FFF) substitution of required existing items.

Developing agency will provide necessary support with respect to all aspects including resolution of technical problems, snags / defects / failure observed.

HAL will carry out integration test of Prototypes with respective system and along with Engine for performance evaluation. If required HAL will carry out the performance evaluation of items during flight trial.

Developing agency will absorb any minor changes in design and fabrication, if encountered during technical requirement review, integration and certification of the items.

All the activities to be done by Development agency shall be as per Subpart C and Subpart K of IMAP 2023.

Development period (from issuance of Indigenization order to certification from airworthiness agency) will not be more than 24 months.

Developing agency to provide the Roadmap defining the various milestones for completion of Indigenisation activities within 24 Months at the time of submission of offer.

HAL will be the primary interface between Development agency and airworthiness agencies during all Indigenization process. Developing Agency might require, multiple visit to HAL (SED) for various technical discussions. Developing Agency must visit to HAL (SED) for various technical discussions during the developmental Periods.

Initially, development quantity as projected in ANNEXURE-A shall be supplied to HAL for prove out of the items. The future quantity indicated in ANNEXURE-A for bulk supply is tentative. Only after successful prove out of the items, Future bulk quantity at the time of ordering shall be ordered as per HAL requirement.

In case of rejection of parts during any qualification stage, vendor to provide the new part for undergoing the qualification tests.

The supplier shall quote unit price for development as well as future Tentative order quantity as projected in ANNEXURE-A. L-1 shall be determined line wise based on Total price which includes development cost as well as future cost with escalation if any, plus taxes and other charges as applicable.

Minimum Local content desired 40%. (Refer APPENDIX-A & ENCLOSURE-I FOR MLC%). Vendor should comply MLC minimum 40%.

TERMS AND CONDITIONS (CONFIRMATION IS MANDATORY)

PRICE BID - FOR DEVELOPMENTAL QTY

PRICE BID - FOR 3 YEARS QUANTITY

All technical clarification regarding specification should be obtained before submitting the offer. Upon submission of offer, it is assumed that you have clearly & fully understood our requirement.

Please note that no change in the price bid is possible and there is no provision of submitting additional prices of optional items after opening of technical bid in e-procurement system.

Please ensure utmost care and caution while entering the data in the Price Bid. No typographical errors will be entertained afterwards.

All the prices of all relevant items with complete price breakup should be furnished in the single Excel file only. Separate Excel Sheet in the same file may be used to furnish Price Breakup or other detailed information.

In case of Two bid system, Prices should be entered only in the "Price Bid" Excel File. No Price details should be entered in any other uploaded document or Technical Bid. If prices are entered in the Technical Bid or any other document other than "Price Bid" Excel File, then your offer will be commercially rejected for violation of Two-bid system procedure.

In case of any additional information, catalogues, brochures, please upload separate documents.

In case of any queries, please contact us at +91-6853-221086. Fax no: +91-6853-222292/220401. Email is '[email protected]

In case of any assistance required in downloading / uploading tender documents, please contact our helpdesk at +91-80-2566 7000/7001

COMPLIANCE

NON- CONFIRMANCE

NAME OF THE UNIT WITH

REGD. OFFICE/ CORPORATE OFFICE

OFFICES/ STAFF ESTABLISHED IN INDIA

NATURE OF BUSINESS

DATE OF COMMENCEMENT OF BUSINESS

CONSTRUCTION OF COMPANY (INCORPORATED AS LTD., PVT LTD./PROPRIETARY)

NAME OF DIRECTORS/OWNERS WITH ADDRESS, TENURE AND THEIR BUSINESS ASSOCIATION

NAME OF THE CHIEF EXECUTIVE OF THE ORGANISATION AND EXPERIENCE

FOREIGN/INDIAN COLLABORATION, INCLUDING CONSULTANCY CONTRACTS, IF ANY

ANNUAL TURNOVER

CERTIFIED BALANCE SHEET FOR LAST TWO YEARS (COPIES TO BE ENCLOSED)

LOSS/PROFIT ACCOUNT FOR LAST TWO YEARS/ SOLVENCY CERTIFICATE

BANKERS GRADING OF THE ORGANISATION (LETTERS FROM BANK IN SEALED COVER TO BE ENCLOSED

SALES TAX REGISTRATION NO. AND DATE

ARTICLES OF ASSOCIATION (INCORPORATED UNDER COMPANY LAWS)

INFRASTRUCTURE

ISO CERTIFICATION. IF YES,

ARE YOU ORIGINAL EQUIPMENT MANUFACTURER (OEM)/AUTHORISED BY OEM TO QUOTE/RELATIONSHIP WITH OEM FOR THE IMPORTED PORTION OF THE OFFERED SYSTEM

IF THE ITEMS OFFERED ARE TOTALLY INDIGENOUS OR INCLUDE IMPORTED/SUB-CONTRATED ITEMS ALSO

VALUE IN % OF IMPORTED CONTENTS OF THE TOTAL VALUE OF THE SYSTEM

VALUE ADDITION, IF ANY, BY INDIAN SOURCE TO THE FOREIGN SUPPLIED ARTICLE(S)

RATE OF CUSTOM DUTY ON THE IMPORTED PORTION OF THE SUPPLIES. INDICATE CN/CHAPTER OF CUSTOM TARIFF ACT

ARE YOU ENTITLED FOR ANY CUSTOM DUTY EXEMPTION. IF YES PLEASE INDICATE CUSTOM NOTIFICATION REF.

% OF SUB-CONTRACTED ITEM BY VALUE OF THE TOTAL VALUE OF THE OFFERED SYSTEM

VALUE ADDITION, IF ANY, BY THE BIDDER TO THE SUB-CONTRACTED ITEMS

AVERAGE LEAD TIME OF DELIVERY OF THE IMPORTED COMPONENTS CONTAINED IN THE PROPOSAL

a) AVERAGE LEAD TIME OF DELIVERY OF OFFERED EQUIPMENT

ARRANGEMENT OF AFTER SALES SERVICE DURING WARRANTY PERIOD AND POST WARRANTY PERIOD FOR:

IS YOUR ORGANISATION REGISTERED WITH DGS&D/NSIC.

Overall Consignment Details (approx.)

HOW YOU CAME TO KNOW ABOUT THE TENDER?

COMPLIED

NOT COMPLIED

NOT APPLICABLE

COMPLIANCE/NOT COMPLIED/NOT APPLICABLE

HAL'S GST REGISTRATION NO:

Tender No.

Tender Due Date

Tender Type

Public Procurement- Restrictions Under Rule 144 (xi) of the General Finance Rules (GFRS) , Order 2017 issued by Govt. of India Dt: 23-july-2020 is applicable for this tender.

Item Description

TIN No. (Please upload copy compulsorily)

Website

Fax No:

Mobile No:

Item Part No / Description & Specification

Pt. No. TDK-M THERMAL SENSOR

Item Part No / Description & Specification

Pt. No. TDK-M THERMAL SENSOR

Commercial Terms & Conditions

Price Terms (FOB / Ex-works etc) as per INCOTERM 2010

Payment terms

Delivery period

Offer Validity

Order to be placed on Self / Others

Status of your Firm or Company

GST REG. NO

GST (Please confirm GST% As applicable

Minimum Local Content

MSE owned by SC/ST/Women Entrepreneurs

Any other information

Kindly mention your Organisation/Company GST Number & also attach a copy of GST registration certificate.

Electronic Payment System

UAM NO.

Overall Consignment Details (approx.)

Vendor Reistration details

Details of Banning/ Debarment/ Suspension

TERMS AND CONDITIONS

Clause Regarding restrictions - (ANNEXURE I )

Declaration Certificate For Procurement Of Goods & Services ( ANNEXURE II A)

Declaration certificate for works involving possibilityof sub contracting ( ANNEXURE II B)

GEM SELLER ID (Ref no 6/9/2020-PPD , under Rule-150 of General Financial Rules-2017): It shall be mandatory for sellers to be registered on GeM and to mention the GeM seller ID. In case the total amount of the bid is more than 25 Lakhs (including all taxes etc) and GeM seller ID is not provided then order will not be placed.

LIQUIDATED DAMAGES (LD) i) ) In the event of an order, HAL reserve the right to collect a sum of 0.5% per week (on the basic cost only excluding taxes and duties, if such details are furnished separately in the bid submitted) of delay or part thereof, subject to a maximum of 10% as HAL’s claim towards liquidated damages on the undelivered part of the order. ii) In case, quotes received without indicating the break up details of Taxes & duties etc. and orders placed subsequently on the composite value (without indicating breakup details of taxes & duties) then the LD shall be deducted on the composite. NOTE: In case of any Supplier is not agreeing the LD clause, the maximum LD amount(i.e. 10% of the basic order value) / to the extent not agreed LD value, shall be loaded in the Comparative Statement (i.e. during Comparison of Price of Offers), to determine the successful bidder. Hence, you are requested to confirm aceptance of our Standard Liquidated Damages clause in whole.

FALL CLAUSE The price quoted shall be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any person(s) / organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India / State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person / organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction / sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

EXIT CRITERIA: i) The contract/order may be terminated under the following circumstances: a) In the event of unsatisfactory performance by the vendor during the contract / order period, or any of the information provided by the supplier is found to be untrue, or supplier is found to have attempted to influence any person involved with the contract / order through unethical means, the contract / order shall be terminated with 1 month's advance notice without any financial implication to HAL. Notwithstanding the foregoing, in cases where it is found that a supplier is engaged in unethical practices, the same shall be barred from participating in the future contracts for a minimum period of 5 years. b) If there is change in the Customer requirement, contract / order shall beterminated with 1 month's advance notice. The liability ofHAL in this case will be agreed mutually. c) The supplier is declared bankrupt or becomes insolvent. d) The delivery of material is delayed due to causes of Force Majeure by more than 6months. e) Based on the decision of the Arbitration Tribunal. ii) In the event of termination of contract / order by either party, the supplier shall ensure the following: a) IPRs aretransferred to HAL to enable HAL to proceed on the workwith other suppliers.Suppliers also will render all assistance till theother suppliers fully take over the balancework. b) Transfer title and deliver all or any part thereof of the supplies,materials, work-in-process, finished products, Tooling, drawings and data produced or acquired by vendor specifically for the Productbeing terminated. c) Supplier shall ensure supply of products and its components /spares at least for a minimum period of 10 years from the date of such termination.

JURISDICTION The Court at JEYPORE, ODISHA only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract.

ARBITRATION All disputes or differences whatsoever arising between the parties out of or relating to the construction meaning and operating or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of the ICA/ICADR and the award made in pursuance thereof shall be binding on the parties.

AGENTS/AGENCY COMMISSION: The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor / stockiest of original manufacturer or Govt. Sponsored / Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMS) of the stores referred to in this offer / contract / Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Seller; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract / purchase order, the Seller will be liable to refund that amount to the Buyer. The Seller will also be debarred from participating in any RFQ/ Tender for new projects / program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign vendors) and Base Rate of SBI (State Bank of India) plus 2% (for Indian vendors). The Buyer will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with Buyer. HAL has not appointed / authorized any person / agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management.

DECLARATION FOR RELATION WITH HAL: Bidders should declare the relation/ relatives of proprietor/ partner(s)/ Director(s) employed in HAL as per attached format alongwith tender document.

Please quote our GST registration number in all invoices raised for supply of goods and services under GST regime and also ensure filing of timely returns and payment of taxes and compliance of other applicable provisions on supplies under GST regime.

In the event of any disallowances of input credit or applicability of interest or any other financial liabilities on HAL, Koraput Division due to any default of supplier under GST, such implication shall be to supplier’s account.

Compliance to Section 171 – Anti-Profiteering Measure (GST ACT) i.e any reduction in rate of tax on any supply of goods or services or the benefit of input tax credit shall be passed on the recipient by way of commensurate reduction in prices. Hence, vendors shall inform the reduced rate of the outstanding supplies so as to ensure the compliance of Section 171 – Anti-Profiteering Measure (GST ACT).

Vendors must ensure compliance of all the applicable rules and procedure as envisaged in the GST regime. Any loss to HAL, Koraput Division due to fault/non –compliance of GST provisions by vendor will be to the vendor’s account.

For effecting payment. Original ink signed GST invoice should be submitted. GST will be paid only after verification of GSTR-1 status as submitted(Y) in GST portal against the same invoice.

NEW TDS PROVISIONS UNDER SECTION 194Q OF INCOME-TAX ACT 1961 Vide CBDT Circular No.13/2021, dated 30/06/2021 TDS is applicable under Sub-section 194Q of the Income -tax Act 1961, with effect from 01.07.2021. Supplier’s confirmation required for 1. Supply of goods to HAL as a whole during the FY:2021-22 exceeding Rs.50 lacs [for deduction of tds u/s.194Q @ 0.1% on above 50lacs] 2. Income tax returns for preceding two years [ie FY:2018-19&2019-20] should have been filed [ if party not filed then deduction of tds u/s.206AB & 206CCA @ 5% higher rate]

All technical clarification regarding specification should be obtained before submitting the offer. Upon submission of offer, it is assumed that you have clearly & fully understood our requirement.

Please note that no change in the price bid is possible and there is no provision of submitting additional prices of optional items after opening of technical bid in e-procurement system.

Please ensure utmost care and caution while entering the data in the Price Bid. No typographical errors will be entertained afterwards.

All the prices of all relevant items with complete price breakup should be furnished in the single Excel file only. Separate Excel Sheet in the same file may be used to furnish Price Breakup or other detailed information.

In case of any additional information, catalogues, brochures, please upload separate documents.

In case of any queries, please contact us at +91-6853-221086. Fax no: +91-6853-220401. Email is [email protected]

In case of any assistance required in downloading / uploading tender documents, please contact our helpdesk at +91-80-2566 7000/7001