Supply of 5 watt VHF Digital Walkie Talkie Set without Keypad and without Display to Specn. No. RDSO/SPN/TC/107/2018 Ver.2.1 or latest, Sl. No. 2.3(b). Each set will consist of:- (1) One [1] no. VHF Set with Compatible Battery ,Battery Charger ,Antenna , suitable Belt Clip in complete Box packing, (2) One [1] no. spare Battery compatible to the VHF Set as per Speсп. No.RDSO/SPN/TC/107/2018. Ver.(2.1) or latest, NOTE 1: Type of battery should be Li-ion. Other requirements of Para 10 of above RDSO specification is attached. NOTE 2: The OEMS overall Warranty period should be for 5 years from the date of supply for the Radio Set and minimum 1 year for the Battery, Battery Charger and Antenna. Tuning kit with software for programing and connecting cables 1 set to the Consignee is to be supplied along with

Special Eligibility Criteria : Dealership /Authorisation: Manufacturers or their authorized Distributor/Dealer/Agent with Tenders specific authorization can only quote. OEMs can authorize and give Tender Specific Authorization to its Agent /dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and after-sale-service. In such cases the authorized agents / distributors would also give an undertaking as follows: (i) That he will be responsible for all the contractual obligations including qualityaspects, replacement of parts / items and Warranty / Guarantee obligations. (ii) That he will be responsible for after sale-service. (iii)The offer without Tender Specific Authorisation Letter will be summarily rejected. For details, Please see the para 2.1 to 2.5 of Instructions to tenders [a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

Performance Clause: Tenderers must submit performance documents such as copies of recent Purchase Orders for the tendered item received from any Zonal Railways /PUs with Receipt notes. Please note that non submission of such documents shall be taken as they are not having any such past performance and their offers shall be considered further as per extant rules. i) The tenderer with past performance of satisfactory execution of contracts as mentioned above for supply of the same items for a quantity of 20 percent or more of tendered quantity against a single contract during last three years prior and to excluding, tender opening date may be considered [as responsive to N.F Rlys requirements] for placement of regular order. ii) If such past performance level is lower, then the offer may be considered [as responsive to N.F Rlys requirements] for placement of development order not exceeding 20 percent of the net procurable quantity. For consideration of such development orders, the tenderers who have no past performance as above, must along with their quotation submit the NSIC for the same item

As per Railway Board guidelines, while evaluating bids for procurement of 5 W VHF Sets, only those offers shall be considered valid where the offered Make and Model have successfully passed the RDSO Type Test and Proof of Concept (PoC) as on the date of opening of the tender. The validity of the RDSO Type Test and PoC approval shall continue until any distinct change is made in the hardware or software by the OEM, or until the PoC guidelines are revised. The list of approved Make and Model, along with the validity status of the RDSO Type Test and PoC, shall be verified from the information uploaded by RDSO on its official website.

EMD Clause:A) Tenderers are required to deposit Earnest Money online equivalent to theamount mentioned in the tender document. Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money.B) Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken in tenders, wherever applicable. a) It will be @ 2% of the estimated tendervalue up to Rs. 50 Cr. subject to maximum EMD of Rs. 20 lakh. b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr.C) Exemption from Submission of Earnest Money: The under noted categories oftenderers are liable to get the exemption from deposit Earnest Money:- a. Firms registered with MSE for tendered item. b. Tender cases of value up to andincluding Rs. 25 lakh unless otherwise mentioned in the tender. c. Other Railways and Government departments. d. Indian Ordinance factories. e. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.f. Vendors registered with Railways for the trade group of the item tendered.g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject toapproval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMDfor items supplied by them. D) Offers of tenderers who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected.E) The purchaser reserves the right to forfeit the Earnest Money Deposit if thetenderer withdraws or revises his offer within the validity period or fails to deposit Security Money in terms of Clause Para-9 of the Instruction to tenderers.F) No interest shall be payable by the purchaser on the Earnest Money if tenderis cancelled by Railway administration and EMD returned. EMD of unsuccessfulbidders and tenderers shall be released immediately after finalization of thetender. For detail appreciation Para-3 of instruction for tenderers may be referred.

Bidders have to submit valid MTCTE certification and WPC Certificate for the offered product. If bidders fail to submit the document, its offer would be summarily rejected. (RDSO letter dated 09.05.25 attached with tender.) only those make and model of 5W VHF Walkie Talkie sets which have successfully passed the RDSO Type test and Proof of Concept (POC) shall beacceptable.

Model/Product offered should have satisfactorily qualified PoC as per RDSO latest guidelines issued on 08.07.24 vide File No-RDSO-TELE0LKO(SPEC)/9/2019- O/o Jt. DIRECTOR/TELE-1/RDSO. Bidder should submit documentary evidence in support of PoC. Offer without PoC would be summarily rejected.

Bidder should confirm that the offeredmodel is complying PoC & Specification as defined by RDSO

[a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. [b] If tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

Tenderers have to quote the FOR destination rate

(A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained. (B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others

Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 2017, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd%u2019s letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.22. (b) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content.

Tenderers are requested to offer equated freight for all consignees. If, they are quoting different, then quoted lowest one will be considered for ordering but for consideration of inter-se-ranking their originally offered freight will be taken care of

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Warranty: Railway Standard guaranty/warranty clause as per IRS conditions of contract or as per specification whichever is higher will be applicable.

Validity of the offer will be 90 days from the date of closing of the tender

Acceptance of tender: (a) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. (b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. (c) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

Offered model by the bidder must have Satisfactory POC report or POC for the offered model need to be done as per latest guideline for POC vide RDSO Letter No. e office dtd 12/07/2024 . POC shall be carried out once only until model/software version battery or hardware is changed. Relevant document must be submitted along with offer.

SECURITY DEPOSIT: 1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a) 5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders shall have Security Deposit 5% of contract value. 2). The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.

Non responsive Offers with DP longer than the Tender will be liable to be summarily rejected and will be passed over. Delivery/Installation Period Offer should be within proposed Delivery Period.