Running Contract for - HVN LINERS RT-3707/3708 and RT-10225

Special Eligibility Criteria

1. 1

   Where there are not more than three Indian suppliers categorized as "approved vendor" for a particular item, vendors categorized as "developmental vendors" can be considered for placement of bulk order, without any quantity restrictions, considering factors such as past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. in a transparent manner, in terms of Clause 3.3.4 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Confirmation required
2. 2

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Terms of Clause 5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) is applicable.

   Confirmation required
3. 3

   The Purchaser reserves the right to place an order for either the entire quantity or the bulk quantity (minimum 80% of the net procurable quantity) on approved vendors, as reflected in U-VAM as on the date of tender closing, for Item ID 3100587(001), in terms of Clause 3.3 of Section II of the Central Railway Bid Document RDSO- (updated January 2024). Developmental vendors listed in the RDSO Vendor Directory as reflected in U- VAM for Item ID 3100587(001), as on the date of tender closing, may be considered for developmental orders up to 20% of the net procurable quantity. Developmental vendors shall be eligible for consideration only if they hold unconditional approval status in U-VAM as on the date of tender closing. Developmental Vendors reflected in the RDSO Vendor Directory with conditional approval/General Remarks (e.g., field trials, prototype approval, limited or temporary approval etc.) shall not be eligible for order placement. The status of the vendor (i.e. approved ordevelopmental vendor) shall be reckoned as available in U-VAM on the date of tender closing date and not thereafter. However, cases of downgrading/removal/suspension/banning etc., after closing date of tender, shall be taken into account while considering the offers. Note: 1.) If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency or appearing in Vendor Directory reflected on U-VAM, then such offer will be treated as if the same has been received from an unapproved source 2.) RDSO letter No. CT/FD/2/Nil dated 02.12.2025 for procurement of HVN liner cut liners use with Fish plate and Glued joint is applicable.

   Confirmation required

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you attached any performance statements separately?
3. 3

   Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
4. 4

   Have you attached relevant document for MSE if you claimed benefits and referential treatment as MSE firm?
5. 5

   Have you furnished the statement of deviation[preferably nil?
6. 6

   Have you indicated the percentage of Local Content in the relevant No. column
7. 7

   Have you quoted correct GST rate and HSN code of your offered product?
8. 8

   Have you furnished Bank account details such as Name of the Bank and address, account no,,MICR, IFSC code and type of account to facilitate EFT payment?
9. 9

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
10. 10

    Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises]
11. 11

    Have you mentioned Make/Brand of OEM ?
12. 12

    Have you quoted the discount if any in the specified column only in IREPS?

Commercial-Compliance

1. 1

   Order against the Running Contract will be placed by PCMM office CR HQ. Orders may also be placed by SrDMMs of various divisions of Central Railway, whenever authorized for the same by PCMM office.

   Document optionalConfirmation required
2. 2

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
3. 3

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. The SD amount shall be @ 5 % of Contract Value as mentioned in Clause 24.3 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.. Bidders (except Vendors appearing on the approved vendor lists for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers from firm s denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
4. 4

   All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. B) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. C) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

   Document optionalConfirmation required
5. 5

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

   Document optionalConfirmation required
6. 6

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD.

   Document optionalConfirmation required
7. 7

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification,an enterprise shall continue to avail of all nontax benefits of the category (micro or small) it was in before the re- classification , for a period of three years from the date of such upward change. The firm must submit relevant documents indicating date of such upward change to claim benefit under the clause.

   Document optionalConfirmation required
8. 8

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
9. 9

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid .

   Document optionalConfirmation required
10. 10

    In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

    Document optionalConfirmation required
11. 11

    Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

    Document optionalConfirmation required
12. 12

    The estimated value of this tender exceeds 10 crore. Accordingly, for a bidder to be evaluated as a Class-I Local supplier, a Local Content Certificate must be provided. This certificate shall indicate the percentage of local content of the tendered item, in compliance with the Public Procurement (Preference to Make in India) Order, 2017 (as amended) issued by DPIIT; it shall be specific to the product(s) offered and be issued and signed by (a) in the case of companies, the statutory auditor or cost auditor of the company, or (b) in the case of suppliers other than companies, a practising Chartered Accountant or practising Cost Accountant. The certificate shall be authenticated with a valid UDIN (or an equivalent document- identification mechanism, as applicable) and must be dated on or before the tender closing date and time. An offer may not be eligible for evaluation as a 'Class-I Local Supplier' if it does not include a certificate meeting all the above mentioned requirements.

    Document requiredConfirmation required
13. 13

    Goods & Services Tax (GST): As per Clause 9.0 and all subclauses of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

    Document optionalConfirmation required
14. 14

    Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

    Document optionalConfirmation required
15. 15

    Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

    Document optionalConfirmation required
16. 16

    Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer is liable to be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

    Document optionalConfirmation required
17. 17

    Other condition : Firm must carefully examine the contents of PO and in case of any discrepancy noticed, shall make a representation within 7 days from the date of PO. Any representation thereafter for DP re- fixation shall be summarily rejected

    Document optionalConfirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.