Set of Hardware for Gear Case

Special Eligibility Criteria

1. 1

   This is CLW restricted item (CLW Item ID: 2100143) and Railway reserves the right to procure entire or bulk of the tendered quantity from CLW approved sources only.The status of the firm shall be reckoned as on the date of tender opening and not thereafter.But in case of downgrading / removal / suspension / banning etc. after opening of the tender, such changes will be taken into account while deciding tenders. Any firm quoting on behalf of any approved source must upload valid tender specific authorization from them, failing which their offer will be summarily rejected without any back reference. Firm quoting with tender specific authorization from approved source should submit EMD, SD otherwise offers will be summarily rejected without any back reference. Ordering on approved sources will be governed by Railway Board Letter No. 2021/RS(G)/779/7 dated 09/05/25.

   Document optionalConfirmation required
2. 2

   Authorized agents/dealers/distributors with valid authorization from OEM/Manufacturer can also quote on behalf of OEM/Manufacturer provided the OEM/Manufacturer takes full responsibility for the quality of the material including warranty obligations and the inspection against railway's orders carried out at the manufacturer's premises. Such tenderers must enclose with their offer a certificate of authorization from the OEM/manufacturer as per proforma (Annexure-5) attached with this tender to participate in the specific electronic tender being submitted.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender and all attached documents, Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/uploaded any commercial/technical deviations/financial terms in place other than that specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/commercial terms at the place other than that specified in tender enquiry will be binding on you?
4. 4

   Have you ensured that you are GST compliant and you have quoted tax structure/rates as per GST law?
5. 5

   Have you mentioned the percentage of local content and the place of addition of local content?
6. 6

   Have you enclosed relevant document as per latest MSME classification criteria if you have claimed exemption from EMD submission?
7. 7

   For offer value more than Rs. 10 Cr., have you attached the certificate for percentage of local content by authorized official as per Public Procurement Policy (Make In India) guidelines (copy enclosed)?
8. 8

   Have you read the Public Procurement Policy (Make In India) guidelines attached with the tender and offered bid after complying the conditions mentioned therein?
9. 9

   Have you attached latest context specific documents (latest UDYAM registration certificate, indicating your MSE status in last three financial years or latest MSE status) at relevant location for MSE benefits; if you have claimed purchase preference as MSE firm?
10. 10

    For offer value less than Rs.10 Cr., have you attached self-declaration for percentage of local value addition and location of local value addition duly signed by OEM/Manufacturers as per the condition mentioned under commercial compliance in accordance with the Make in India policy (copy enclosed)?
11. 11

    Have you read para(s) 'Conditions for Eligibility of Tenderer' carefully and attached all applicable declarations accordingly (especially when participated as authorized agent)?
12. 12

    Have you uploaded the technical specifications and self-certification of local content in the letter head of OEM accordingly (especially when participated as authorized agent)?
13. 13

    Have you agreed for submission of EMD/SD if you are not exempted from the same as per tender condition?

Commercial-Compliance

1. 1

   (a) All the bidders/tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable. (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The firm shall pass on (as per section 17(1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC) benefit shall be passed on to the Railways.

   Document optionalConfirmation required
4. 4

   Bidders to necessarily indicate percentage of local content and submit SELF-DECLARATION mentioning details of location where local value addition is made as per railway board circular dated 20.08.2024 under Preference to 'Make in India' policy (copy enclosed) to become eligible in bid.The self- declaration must be in the letter head of OEM/Manufacturer and self- declaration shall be preferably as per attached model annexure (Annexure- MII). Offers submitted without self declaration shall be summarily rejected for bid valuing more than Rs 5 lakhs.

   Document requiredConfirmation required
5. 5

   Warranty Period: Unless otherwise contrary conditions mentioned in drawing/specification; standard warranty period as per IRS conditions of contract e.g. 30 months from date of supply or 24 months from date of commissioning, whichever the earliest is applicable.

   Confirmation required
6. 6

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents against this clause itself. Documents attached anywhere else will not be considered for purchase preference at all. Bidder must upload latest UDYAM registration certificate, indicating their MSE status in last three financial years or latest MSE status to avail the benefits of MSE clause. Refer Railway Board Letter No: 2020/RS(G)/363/1 dated 03.11.2022 (copy enclosed).

   Document requiredConfirmation required
7. 7

   The authorized dealer/distributor has to upload the tender specific authorization letter from the OEM/manufacturer authorizing the dealer/distributor to submit offer against this tender. The tender specific authorization to the tender should be directly from the OEM/manufacturer without which the offer will be summarily rejected. Authorization must be issued in letter head of the OEM/manufacturer as per proforma attached as Annexure-5 with this tender. The authorization letter must have name, designation, mobile no, landline no, email/fax no of the competent authority to issue authorization letter.

   Document optionalConfirmation required
8. 8

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub-contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. (Information to be provided in percentage terms with 6 fields - Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optionalConfirmation required
9. 9

   Bidder must submit a certificate, as mentioned here under, along with a bid for compliance of OM of MoF dated 23.02.2023. Model Certificate: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)". Even if the bidder does not give such declaration along with the tender and submits the offer then it will be considered that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If the bidders are not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

   Document optionalConfirmation required
10. 10

    In case tenderer participates as an authorized agent, then the performance as required above shall be that of the principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different principal but this will not be considered as performance for placing bulk order in case of change of principal.

    Confirmation required
11. 11

    Security Deposit (SD) : : Firm shall deposit SD @ 5% of the total contract value towards Security Deposit subject to max. of Rs.50 lakhs. SD from successful tenderer should be received in purchase office within 21 days from the date of communication of acceptance with respect to the purchaser. SD shall remain valid for a period of 60 days beyond the date of completion of all contractual obligations. For details please browse Para 12.0 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) attached with the tender. There shall be no exemption from submission of Security Deposit for any tender or by any tenderer except: i) The Stores contract cases of value up to Rs.25 lakhs. ii) Other Railways and Government departments in terms of Railway Boards Letter No. 2004/RS/(G)/779/11 dated 24.07.2007. iii) Indian Ordinance Factories in terms of Railway Board Letter No. 92/RS/(G)/363/1 dated 08.04.1993. iv) PSU owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms Railway Boards Letter No. 2003/RS/(G)/779/5 dated 10.09.2004. v) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted for submitting SD. KVIC and ACASH shall be exempted from SD from item supplied by them. vi)Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. vii) Vendor appearing on the approved vendor list of RDSO/PUs/CORE subject to the approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicines, medical equipments and consumables are exempted from SD for these items.

    Document optionalConfirmation required
12. 12

    Earnest Money Deposit (EMD) : : Tenderers are required to deposit Earnest Money equivalent to the amount mentioned in the tender document. There shall be no exemption from submission of Earnest Money for any tender or by any tenderer except as per Para 3.3 of Instructions to Tenderers for Electronic Tenders (Version: NFR-Jan 2025) attached with this tender. All vendors, exempted from submitting EMD, irrespective of the type of tender, i.e., Single, Limited or Open, shall be required to sign a Bid Securing Declaration as per proforma available on bidders interface for payment of EMD on IREPS portal. Offers of tenderers, who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected.

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offers : Offers should be valid for 90 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 2

   Offer on firm price basis - Bidders must quote on firm price basis only. Offers with Price Variation Clause (P.V.C.) will be summarily rejected.

3. 3

   In cases of procurement for a value in excess of Rs. 10 Crores, the Class - I local supplier / Class - II local supplier shall be required to provide along with the offer a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

4. 4

   Delivery at single point is not acceptable. In case tenderer quote for delivery of entire tendered quantity to one consignee against Railways present requirement of delivery to multiple consignees, such offer shall be considered valid only for quantity required as per tender schedule by the consignee to whom delivery is offered by the tenderer and it shall be considered that there is no offer for the remaining consignees.