Manufacture and Supply, Installation, Commissioning and Testing of Sports Utility Vehicle (SUV) / Light Commercial Vehicle (LCV) based Rail cum Road Inspection Vehicle (RCRIV) as per RDSO specification (with up to date amendment) as enclosed herewith including all accessories and spares. The rate includes cost of all materials, machineries, accessories, trial runs, transportation to point of Consignee including all taxes, GST @ 18% complete in all respect as per direction of Consignee or his authorized representative.

FUNCTIONAL REQUIREMENTS SPECIFICATION FOR SELF PROPELLED RAIL CUM ROAD INSPECTION VEHICLE (RCRIV) FOR BOARD GAUGE (1676 MM) REVISION- 1, ISSUED BY TRACK MACHINE & MONITORING DIRECTORATE, RDSO, LUCKNOW IS AS PER RCRIV DOCUMENT WHICH IS ATTACHED WITH TENDER. BIDDERS ARE REQUESTED TO READ THE DOCUMENT CAREFULLY BEFORE SUBMISSION OF BID.

(1) Manufacturers or their authorized Dealer with Tenders specific authorization can only quote. OEMs can authorize and give Tender Specific Authorization to its dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises. The offer without Tender Specific Authorization Letter will be summarily rejected. Valid Proof of OEM i.e. ISO, MSE/ Udyam Registration, NSIC or any other document must be attached along with offer. (2) Authorized dealer must attach tender specific authorization along with their offer otherwise offers will be summarily rejected. Tender specific authorization must be signed by authorized official of the OEM on companies letter pad with signing authority complete name, designation within company, live email address, mobile number and official stamp. Tender specific authorization without above particulars will be considered as invalid and offer will be summarily rejected. (3) Authorized dealer quoting with tender specific authorization must enclose with tender MOU for technical support in installation and commissioning, post commissioning maintenance problems, failure and supply of its spares is to be submitted from OEM. Authorized dealer must attach this MOU along with their offer otherwise offers will be summarily rejected.

Unloading of Materials- Has to be arranged by the suppliers at their own risk and cost at Consignees end.

Offers without EMD will be summarily rejected ONLY Micro and Small Enterprises i.e. MSEs registered for the tendered item in terms of Rly. Boards letter No. (available on Rly website) 2010/RS(G)/363/1 Dated 05- July-2012, other Railway and Government Departments in terms of Rly Bd. Letter No. (available on Rly website ) 2004/RS(G)/779/11dt 24-July-2007 Indian Ordinance factories in terms of Rly Bd. Letter No. (available on Rly website ) 92/RS(G)/363/1 dt 08 April-1993, PSUs owned by Ministry of Rly and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Letter No. (available on Rly website ) 2003/RS(G)779/5 dt.19 Sept 2004, Vendors (i.e OEM only) registered with Rlys for the Trade Group of item tendered, Vendors appearing in the approved list of RDSO/PUs/CORE of the tendered item, Vendors registered with Rly for supply of Medicine Medical equipments and Medical consumables, tender issued against PAC, OEM in whose favour PAC has been issued, KVIC and ACASH, are exempted from EMD. Bidders quoting with tender specific authorization from OEM are not exempted from EMD. In case, the MSEs exempted from submission of EMD failed to submit SD in stipulated time, damages shall be levied, for failure to it as per offer with regard to conditions related to SD, equal to EMD amount as would have been applicable if the offer was from a non-MSE Vendor. This damage shall be treated as recoveries upstanding against the vendor and dealt with accordingly.

Offers from bidders claiming exemption of EMD but without attaching signed Bid Securing Declaration with offer or conforming in bid the Bid Securing Declaration, such offers will be summarily rejected.

Security Deposit Clause :- Firm shall deposit 5 percent ( for contract value above 50 Crore SD will 5 percent and maximum will be 1 Crore ) of the total contract value towards security deposit i.e 5% ( 5% for contract value above 50 Crore ) of the contract value rounded off to nearest 10 ( for contract value above 25 lakhs and up Rs. 50 Crore maximum SD will be 50 Lakhs ). SD shall remain valid for a period of 60 days beyond the date of completion of all contractual obligations. Only other Railways and Government Departments, Indian Ordinance Factories.PSUs owned by Ministry of Railway and PSUs for the group of items that are manufactured by them are exempted from SD. In tenders issued against PAC, OEM in whose favour PAC had been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. Vendors registered with Railway for the Trade Groups of items tendered shall be exempted from SD for orders value up to their monetary limit of registration. Vendors appearing in approve list of RDSO/PSU/CORE subject to approval status valid in date of tender closing. Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. SD should be received in purchase office within 21 days from the date of communication of acceptance with respect to the purchaser.Condonation in delay of submission of SD money will be on case to case basis, in the event of successful tenderer(s) failing to submit / deposit SD within the prescribed time as above, the EMD submitted by such successful tenderer(s) shall be automatically adjusted towards SD. In case where available EMD amount is less m n than the required SD and the successful tenderer does not deposit SD within stipulated time then the EMD shall be forfeited and case be dealt as that of withdrawal of offer by the firm. Firm may request for deduction of SD from their first bill.

Wherever SD had been exempted for any reason and supplier fails to supply goods as per conditions of contract, as amended from time of time, purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. Risk purchase clause is not applicable.

(1) The tenderer shall provide satisfactory evidence, acceptable to the purchaser to show that he is a regular manufacturer and has adequate plant and manufacturing capacity and a Quality Assurance Program. The manufacturer must have a valid ISO 9001 certificate on the date of opening of tender. (2) The manufacturer/dealer must have supplied at least 01 (One) number of Sports Utility Vehicle (SUV) based Rail- Cum-Road Inspection Vehicle (SUV) to any Railways, Production Unit, Central / State Government Organization / PSU / Public Limited Company in last five years. Statement of supplies in the last five years with purchase order number along with the copy of purchase order, date and purchasers name and address, email address and phone of the contact person, quantity supplied, date of supply, date of commissioning given by the firm. (3) Performance certificate of at least one such Sports Utility Vehicle (SUV) based Rail-Cum-Road Inspection Vehicles supplied during the last five years and working satisfactorily for at least one year from the date of commissioning shall be enclosed with clear signature and address of the purchaser/firm i.e. any Railways, Production Unit, Central / State Government Organization / PSU / Public Limited Company using the machine where it is installed and commissioned. (4) All necessary information/ documents required for establishing reference requirement as per attached document of RCRIV in this tender should be submitted by the bidder along with original offer itself . No further clarification/ correspondence will be sought/ entertained in this regard. In case no information or incomplete information is furnished by the bidder,their offer shall be summarily rejected.

Refer Ministry of Commerce and Industry, Government of India order number P 45021/2/2017-PP(BE-II) Dated 04 June 2020,only CLASS-I Local SUPPLIER as defined in this order shall be eligible to quote. The Vendor who do not qualify to be CLASS -I Local Supplier should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Validity of offer shall be 120 days from the date of tender opening

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

Firm must quote all inclusive rate as per basic machine cost, installation, commissioning and spares mentioned in attached document of RCRIV with this tender.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.