Event Management work for 53rd Annual National Conference of the Indian Association of Preventive and Social Medicine (IAPSMCON 2026) and 32nd State IAPSMCON 2026 - Gujarat Chapter at NAMO Medical Education and Research Institute, Silvassa from 26th

A-CONFERENCE Providing material and labour for fixing the round pillars less dome with necessary Aluminum Section German type dome structure height 23’ to 35’ feet. 15-40 meter clear span including dismantling the same after completion of the event.

Providing Material & labour for Stage with necessary framing work with providing necessary steps both sides of stage. Hire Charges including dismantling the same after completion of the event.

Providing Material & labour for colourful cloth drapping for main dome ceiling. Hire Charges including dismantling the same after completion of the event.

Providing Material & labour for Wooden Flooring with 19 mm Plywood necessary framing work on Hire Charges including dismantling the same after completion of the event, as directed by the Engineer-in-charge etc. complete, including GST, other taxes, all transportation, carriage, lead, lift, etc. complete (Hire Charges for one complete event)

Providing Material & labour for arranging Themetical colour Carpet of Clean and good conditions of color as specified.

Providing Material, Labour and equipments for Making VVIP Lounge of Size 8.0m X 4.0m at location. The lounge Consist of Air-condition room fully equipped with sofa set, Wooden Tripoy, Floral arrangement with attached chemical toilet, electrification, lighting etc.

Providing Material & labour for arranging (Two / Three Seater) Leather Sofa Set of Clean and good conditions of color.

Providing Material & labour for arranging Single Sitter VVIP Wooden Chair for dias of high density u foam.

Providing Material & labour for arranging Single Sitter wooden corporate Chair for guest of high density u foam.

Providing Material & labour for arranging Special Centre Table (Wooden tripoy) for dias Glass top centre table size 1 mtr X 1/2 mtr.

Providing Material & labour for arranging Wooden Podium for Dias.

Providing Material & labour for arranging Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum) on main stage, podium, stairs, railing, center tripoy etc.

Providing Material & labour for arranging Fresh Natural Flower Decoration for VVIP (Anthurium, Lilies, Chrysanthemum) on main entry gate, entry passage etc.

Providing Material & labour for arranging Rangoli (Flower Petals – Marigold, Local Roses)

Providing Material & labour for Fire Extinguisers of require capacity at various places of event

Providing and fixing of Q Managers on pathway of VVIP & VIP leading to sitting area.

Providing and fixing M.S. Mojo barricading with base of 4' x 4' to stable on the ground and height of approx 1 M , a vertical part that locks into a horizontal floor plate with two braces at the back.

Providing and fixing M.S. barricading with base of 2' x 2' to stable on the ground and height of approx 1 M , a vertical part that locks into a horizontal floor plate with two braces at the back.

Creative Entry gate with U.T. logo design, material to be used with flex, MDF sheet etc. Theme based creative gate complete.

Providing Material & labour for Decorative Entry/Exit gates of any shape with necessary wooden/steel framing work etc of height and width as required. (Size of gate- Horizontal-18x3 & Vertical -12x3)

Providing Material & labour for CCTV camera Unit with necessary Fixture, Stand of height full hd camera with night vision Minimum 50 cameras shall be placed as required.

Providing Material & labour for LED Light (160 Walt) with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc.

Providing Material & labour for Sound System for VVIP Event with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, Modules/Mixtures, controllers etc. (For conference - 4800 Sq.Mt. area)

Providing Material & labour for LED Screen with necessary framing work, Stand / Stage of height as required

Providing Material & labour for LED Screen with necessary framing work of height as required for guest

Supplying and providing Roof Top units ductable AC units ranging from 7.5 TR up to 30 TR as per the requirement of the area including all necessary electrical connections.

Providing Material & labour for DG Sets of 500 KVA with necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, change over switches, safety switches, Fuels/lubricants, attendant etc.

Providing Material & labour for DG Sets of 250 KVA with necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, change over switches, safety switches, Fuels/lubricants, attendant etc.

Providing Material & labour for DG Sets of 125 KVA with necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, change over switches, safety switches, Fuels/lubricants, attendant etc.

Providing, Fixing, Testing & Commissioning of 55'/65' High resolution LED Screen/TV with necessary Stand of height as required, including all necessary electrical connections.

Providing erecting and dismantling after use of good condition 5/15 Amp.

Providing erecting and dismantling after use of good condition three phase power supply.

Providing erecting and dismantling after use of good condition panel board 200 Amp.

Providing erecting and dismantling after use of good condition change over swith 200 Amp.

Prividing fire proof paint on stage with material & labour charges with certificate of fire resistant.

Providing Main Anchor / Emcee for Whole Event including all cost and including all taxes

Providing brass ceremonial lamp with required necesaary materials

Providing Refreshment items for Main stage and green room as per required.

Providing Photography, videography and drone work for whole conference event.

Providing Material & labour for erecting Mobile Toilet (Ladies + Gents) Chemical Toilet as required.

Providing Material & labour for Stage with necessary framing work with providing necessary steps both sides of stage. Hire Charges including dismantling the same after completion of the event FOR Cultural programme.

Providing House keeping staff for Entire event (10 person x 2 shift)

Providing Security staff for Entire event (5 person x 2 shift)

Providing Material & labour for arranging Table set of Clean and good conditions with white fabric top cover and frills.

Providing and Erecting prefabricated Maxima Aluminium Octo norm sections with prelaminated ply wood, suitably braced and tied steel structure for stalls each of 20 Sq. Mt. (5 Mt.x 4 Mt.x 2.44 mt. H). The scope of work shall also cover to provide & fixing of vinyl facia panel to be covered with prints of traditional motifs and name facia in Gujarati /Hindi / English / or any local language.

Providing and Erecting prefabricated Maxima Aluminium Octo norm sections with prelaminated ply wood, suitably braced and tied steel structure for stalls each of 9 Sq. Mt. (3 Mt.x 3 Mt.x 2.44 mt. H). The scope of work shall also cover to provide & fixing of vinyl facia panel to be covered with prints of traditional motifs and name facia in Gujarati /Hindi / English / or any local language.

Providing Material & labour for arranging Banquet Chairs of good conditions.

B-FOOD AREA Providing material and labour for fixing the round pillars less dome with necessary Aluminum Section German type dome structure height 23’ to 35’ feet. 15-40 meter clear span including dismantling the same after completion of the event.

Providing Material & labour for arranging Themetical colour Carpet of Clean and good conditions of color as specified.

Providing Material & labour for arranging Table set of Clean and good conditions with white fabric top cover and frills.

Providing Material & labour for arranging Banquet Chairs of good conditions.

Providing Material & labour for arranging Round Table set of Clean and good conditions with white fabric top cover and frills.

Providing Material & labour for arranging Wash basin .

Providing Material & labour for arranging Dustbin .

Providing Material & labour for arranging Fresh Natural Flower table Bouquet. (Anthurium, Lilies, Chrysanthemum)

Providing Material & labour for Fire Extinguisers of require capacity at various places of event

Providing and fixing of Q Managers on pathway of VVIP & VIP leading to sitting area.

Providing Material & labour for Decorative Entry/Exit gates of any shape with necessary wooden/steel framing work etc of height and width as required. (Size of gate- Horizontal-18x3 & Vertical -12x3)

Providing Material & labour for LED Light (160 Walt) with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc.

Providing Material & labour for Sound System for VVIP Event with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, Modules/Mixtures, controllers etc.

Providing Material & labour for LED Screen with necessary framing work of height as required for guest

Hire Charges for zumbo cooler at food area

Providing Material & labour for DG Sets of 125 KVA with necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, change over switches, safety switches, Fuels/lubricants, attendant etc.

Providing erecting and dismantling after use of good condition 5/15 Amp.

Providing erecting and dismantling after use of good condition three phase power supply.

Providing erecting and dismantling after use of good condition panel board 200 Amp.

Providing erecting and dismantling after use of good condition change over swith 200 Amp.

Providing Material & labour for erecting Mobile Toilet (Ladies + Gents) Chemical Toilet as required.

Providing House keeping staff for Entire event (10 person x 2 shift)

Providing Security staff for Entire event (10 person x 2 shift)

Providing Gadla / Bedsheet with Blanket

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