SUPPLY INSTALLATION TESTING AND COMMISSIONING OF WATER TWISTER TYPE AIRCRAFT ARRESTING SYSTEM AT BOTH ENDS OF RUNWAY AT HAL BANGALORE

HINDUSTAN AERONAUTICS LIMITED AIRPORT SERVICES CENTRE DIVISION, BENGALURU COMPLEX VIMANAPURA POST, BANGALORE-560 017, INDIA Phone: +91 80 2231 2127, E-mail: [email protected] Web Site: www.hal-india.co.in

Tender Ref No. ASC/IMM/25/GT/1

Scope of Supply Supply, Installation, Testing & Commissioning (SITC) of Water Twister Type Aircraft Arresting System (AAS) consisting of Two (02) sets Net Assembly and Two (02) sets Retractable Pendent Cable Assembly at Both ends of Runway at HAL Airport in Bengaluru

Tenderer / Bidder Details

1 Name of the Tenderer / Bidder

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore, if any

5 Whether the bidder is OEM for the offered Equipment.

If not OEM, then, please confirm the business understanding between the bidder and the OEM (like autherized dealer, channel partner, etc.). Copy of relevant dealershipm certificate must be submitted with their technical bid to prove the same.

6 Contact Person & Designation with Mobile No.

7 Telephone No.

10 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN

11 GSTIN No. (Copy to be Submited)

12 PAN No. (Copy to be uploaded)

13 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSME vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSMEs.

14 Pl. indicate whether the bidder is blacklisted or delisted. (Bidders who are blacklisted or delisted from any PSU / Govt. Departments will not be eligible to participate for bidding)

15 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

16 Pl. confirm the adress to which PO to be placed in the event of acceptance of your tender after bid evaluation.

17 Are you a startup? An entity shall be considered as a Startup: i. Upto a period of ten years from the date of incorporation/ registration (Pvt Ltd, Partnership or LLP) ii. Turnover of the entity for any of the financial years since incorporation/ registration has not exceeded one hundred crore rupees. iii. Entity is working towards innovation, development or improvement of products or processes or services, or if it is a scalable business model with a high potential of employment generation or wealth creation. (An entity formed by splitting up or reconstruction of an existing business shall not be considered as a Startup)

18 If Yes, copy of the DPIIT (Dept. for Promotion of Industry and Internal Trade) recognition to be provided in the Technical Bid, else the bidder will not get the Purchase Preference applicable for Startup firms.

19 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank.

BANK DETAILS (Copy of cancelled cheque leaf to be Submited) Bank Account No.

Name of the Bank

Type of Account

1. INSTRUCTION TO BIDDER / TENDERER

Sl. No. Instructions Bidder Compliance Remarks

1 Eligibility of the Tenderer:

1.1 The tender is open to all prospective bidders, who meet the PQC. Essential- To Note & Confirm

1.2 Tenderer should not be under liquidation, court receivership or similar proceedings. Essential- To Note & Confirm

1.3 Tenderer should not be 'blacklisted/delisted' by any Central Government PSU / Government Department. Essential- To Note & Confirm

2 Cost of Tender/ Bidding: The Tenderer shall bear all costs associated with the preparation and submission of the Tender, and HAL, will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the Tendering process. To Note

3 Contents of Tender Document: The Tenderer is expected to examine all the Technical Specifications, Annexures, Terms and Specifications of the Tender Documents. The Tender Document with all its attachments thereto, shall be considered to be read, understood and accepted by the Tenderer. The same shall be deemed to form an integral part of the Purchase Order. Failure to furnish all information required by the Tender Documents or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at Tenderer's risk and may result in the rejection of the Tender. To Note

4 Compliance of Tender Document: Tenderer is to ensure compliance of all provisions of the Tender Document and submit their tender accordingly. Tenders not submitted in the prescribed format are liable to be rejected. To Note

5 HAL's Right to modify the Tender Document or extend the Tender due date:

5.1 At any time prior to the deadline for submission of Tenders, the Company (HAL) may, for any reason, whether on its own requirement or in response to a clarification requested by prospective Tenderers, modify the Tender Documents by issuing addenda / corrigenda. To Note

5.2 Any addendum / corrigendum thus issued shall be part of the Tender Documents. To Note

5.3 The Company may, at its discretion, extend the due date of submission of Tenders in order to allow the Tenderers a reasonable time to furnish their most competitive Tender taking into account the addenda / corrigenda issued. Such Addenda / Corrigenda shall be hosted in HAL website / e-Portal only, in case of an open tender. Tenderer should regularly visit website to keep themselves updated. To Note

5.4 The Company may, in exceptional circumstances and at its discretion, on giving reasonable reason in Company website can extend the deadline for the submission of Tenders in which case all rights and obligations of the Company and Tenderers, previously subject to the original deadline will thereafter be subject to deadline as extended. To Note

6 HAL's right to accept or reject any or all Bids: HAL reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to award of the Contract without thereby incurring any liability to the affected Tenderer(s) or any obligations to inform the affected Tenderer(s) of the ground for Company's action. To Note

7 Instructions for filling the Price Bid:

7.1 The Price Bid shall be uploaded strictly as per the format given in HAL E-Proc Portal, failing which the offer will be treated as non-responsive and rejected. To Note & Upload

7.2 The Tenderer shall bear the responsibility of all payment to the statutory government agencies as applicable under the law. HAL will not entertain any claim whatsoever in this regard. To Note

7.3 The tenderers are required to take into account while quoting their rates, all the factors including any fluctuations in the Market Rates etc. No claim will be entertained on this account after acceptance of the tender except Taxes. To Note

7.4 Conditional discount, if offered, shall not be considered for evaluation. To Note

7.5 Charges quoted by the Tenderer shall be firm and fixed during the Tenderer's performance of the Contract. A Tender submitted with an adjustable price quotation will be treated as non-responsive and rejected. To Note

8 Bid Evaluation:

8.1 Technical Bid Evaluation: All the valid technical bids submitted by the Bidders would be opened and examined for adherence / compliance to the requirements as specified in this Invitation for Tender (IFT). In case of ambiguity or non-clarity in statements given by the bidders, HAL may seek information / clarification from any or all the bidders. Only such offers that meet HAL requirements shall be short listed for further commercial evaluation. In case of any incomplete details with respect to technical and commercial terms in the offer are noticed, based on the merits of the case, HAL would take its own decision for evaluation of bid. To Note

8.2 Those bids qualifies in the Technical Bid will only be considered for Price Bid opening and further evaliation. To Note

8.3 Price Bid Evaluation:

i The Price Bids will be evaluated on Package Basis as a Turnkey Project and HAL will consider the bid for award of PO which is lowest in the Bid Assessment Value (L1 Bid) and confirming to the HAL tender requirement. To Note

ii The evaluation will be based on landed cost at the HAL - ASC Division by including freight charges, insurance applicable GST to the base price quoted by the bidders. To Note

iii If the bid is in foreign currency, Foreign currency exchange rate as on date of price bid opening (considering TT selling rate of web site: www.exim.in / www.rbi.org.in) shall be considered for comparative price statement in Commercial evaluation. In case, the Exchange rates are not available for that date, the previous date rate would be utilized. To Note

iv In addition to price, the most advantageous bid will be ascertained on the basis of: a) Terms of Delivery b) Payment terms c) Compliance to Commercial Terms and Conditions. To Note

v If two or more bidders quote the same price, HAL reserves the right to seek revised offer from such bidders and placing order on revised L-1 offer. If same situation prevails, then HAL reserve the right to place order on any one of them. To Note

vi Conditional discounts will not be considered in evaluation of tender. To Note

vii Loading factor of 5% shall be considered while preparing Price Comparative Statement for bidders who have not agreed for submission of Security Deposit. To Note

9 Safety Code to Workmen during Installation / Commissioning: Supplier is requested to ensure all safety precaution of your personnel while installation / commissioning of equipment to prevent any accident. In case of any accident, HAL shall not be responsible for loss caused to your personnel and property. Also the Supplier shall at his own expense cover up and protect from any cause for the protection of the workplace, people & materials belonging to HAL. Any damage caused must be made good by the Supplier at his own expense. Deputed personnel should be covered under ESI/ Insurance. For Indian Suppliers, if installation requires more than 03 days, necessary police verification would be essential for the concerned personnel. The same has to be obtained by the supplier, at their own expense. To Note

10 Quotation should be free from correction, over-writing, using correcting fluid etc. To Note

11 Payment will made through ECS/NEFT/RTGS within 30 days from the date of receipt and acceptance of items and completion of work at HAL. To Note

12 HAL is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted. To Note

13 OTHER INSTRUCTIONS APPLICABLE FOR FOREIGN BIDDERS

13.1 In the case of airborne material, the same should be covered by a Release Note or Airworthiness Certificate countersigned by person/s authorized by Government Airworthiness Certifying Authority. To Note

13.2 Please indicate approximate net weight of each of the item and gross weight and dimension of the package to enable HAL to determine the mode of dispatch. To Note

13.3 Please furnish list of similar equipments supplied in India with customer’s full address, value and telephone/telex etc. To Note

13.4 Please indicate if any training arrangements for item/system in India and factory acceptance test if required. To Note

13.5 Bidder should confirm that they are the original manufacturer of the stores referred to in this contract and has not engaged any individual or firm whether Indian or foreign whatsoever, to intercede, facilitate or in any way to recommend to the Government of India or any of its functionaries, whether officially or unofficially, the award of the contract to the seller nor has any amount been paid or intended to be paid to any such individual or intended to be paid to any firm in respect of any such intercession, facilitation or recommendation, bidder accepts that if it is established that the present declaration is in any way incorrect and if at any later stage it amount/commission to such individual/firm, Bidder will be liable to pay the similar amount to HAL for engaging such individual/firm and making the payment as commission. In addition, Bidder will also be debarred from entering into any supply contract with the Ministry of Defence, Government of India for a minimum period of 5 years. Bidders shall also consider cancellation of the contract without any entitlement or compensation to Bidders who shall also be liable to refund all payments made by HAL in terms of the contract along with the interest at the London Inter Bank Offer Rate (LIBOR). To Note

13.6 The Harmonized System of tariff nomenclature (HSN / SAC) against the items for which quotation is rendered should be indicated. To Note

13.7 Manufacturer's name and country of origin of the materials offered must be clearly specified. Complete details and illustrated literature must accompany all quotations. To Note

13.8 Export License: Biddes should categorically confirm the availability of export license from their government for exporting the system. Bidder shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export license shall be entire responsibility of the bidder. To Note

14 Repeat Purchase: HAL may place repeat order for the items, if required, within 12 months from the date of completion of last supply. To Note

2. TENDER TERMS & CONDITIONS

GENERAL CONDITIONS:

PART – I: Tender Clauses

Sl. No. Instructions Bidder Compliance Remarks

1 Tender Due Date: The due date for submission of quote is as per Tender Document (date/time). Noted & Confirmed

2 Validity of the Quotation: Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 120 days from the closing date of enquiry and the materials of offered should be perfectly kept under provisional reservation for this quotation. Noted & Confirmed

3 Submission of Bid: The bidder is required to submit bids through HAL E-procurement portal Only. “eproc.hal-india.co.in” Noted & Confirmed

a) Bid received after the due date and time specified in the tender shall be considered as late tender and will not be considered. Noted & Confirmed

b) HAL will not be responsible for loss or delay in receipt of tender documents / tender in transit. Noted & Confirmed

c) HAL will not be responsible for inability of bidder to upload the tender documents in e-Mail. Noted & Confirmed

d) HAL reserves the right to reject late or incomplete tender. Noted & Confirmed

5 Tender Evaluation:

a) Conditional discounts will not be considered in evaluation of tender. Noted & Confirmed

b) In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened. Noted & Confirmed

c) Applicability of the Taxes (IGST/CGST etc.) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive. Noted & Confirmed

d) Bid received in different currency will be converted to Indian Rupees. The TT selling rate for foreign currency exchange rate for conversion will be adopted as per the RBI Bank (Reserve Bank of India) as on date of tender opening. Noted & Confirmed

6 Integrity Pact:

i) Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement. Noted & Confirmed

ii) It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed) duly initialed on each page to the following Contact Person and Address: Prabhakar Chavan Senior Manager (IMM)-ASC Airport Services Centre Division, Hindustan Aeronautics Limited, Gate No. 30, Vimanapura (P.O), Bengaluru, Karnataka, India PIN – 560017 TEL: 080-2231 2127, E-MAIL: purchase_asc @ hal-india.co.in Noted & Confirmed

iii) In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEM/s is/are: 1. Name : Shri Sunil Kumar Bansal, IPS (Retd) E-mail ID : [email protected] 2. Name : Shri Chaitanya Kumar Varma, CE&MES (Retd) E-mail ID :[email protected] 3. Name : Shri Ashok Kumar Tripathy, lAS (Retd) E-mail ID :(e-mail: [email protected]) Noted & Confirmed

iv) The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer. Noted & Confirmed

v) Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP. Noted & Confirmed

7 Conflict of Interest: Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: Noted & Confirmed

a) Directly or indirectly controls, is controlled by or is under common control with another Bidder; or Noted & Confirmed

b) Receives or have received any direct or indirect subsidy/ financial stake from another bidder; or Noted & Confirmed

c) Has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or Noted & Confirmed

d) Has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or Noted & Confirmed

e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or Noted & Confirmed

f) Would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or Noted & Confirmed

g) Has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. Noted & Confirmed

h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. There can be only one bid from the following:39 i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal. Noted & Confirmed

8 Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter. Noted & Confirmed

9 Goods and Services Tax (GST):

I GST Registration Status:

i) All the Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities. Noted & Confirmed

iii) Composition scheme: If the Bidder has opted for a composition levy under Section 10 of CGST, he should declare the fact while bidding along with GSTIN and GST registration certificate. Noted & Confirmed

iv) Exemption from Registration: If a bidder is not liable to take GST registration, i.e., having turnover below threshold, he shall submit undertaking/indemnification against tax liability. Bidder claiming exemption in this respect shall submit a valid certificate from practising Chartered Accountant (CA)/ Cost Accountant with Unique Document Identification Number (DIN) to the effect that Bidder fulfils all conditions prescribed in notification exempting him from registration. Such bidder/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice. In such case, applicable GST shall be deposited under Reverse Charge Mechanism (RCM) or otherwise as per GST Act by the Procuring Entity directly to concerned authorities. Bidder should note that his offer would be loaded with the payable GST under the RCM. Further, Bidder should notify and submit to the Procuring Entity within 15 days from the date of becoming liable to registration under GST. Noted & Confirmed

II HSN Code and GST Rate:

i) HSN (Harmonized System of Nomenclature) code for the goods provided in this Tender Document is only indicative. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them. Noted & Confirmed

ii) As per the GST Act, the bid and contract must show the GST Tax Rates (and GST Cess if applicable) and GST Amount explicitly and separate from the bid/contract price (exclusive of GST). If the price is stated to be inclusive of GST, the current rate included in the price must be declared by the bidder. Noted & Confirmed

iii) If a Bidder asks for GST (and GST Cess if applicable) to be paid extra, the rate and nature of such taxes applicable should be shown separately. Bidders should quote 'GST' if payable extra on the total basic rate of each cost element and quote GST in ‘%' inclusive of cess. Noted & Confirmed

v) The supply of commodities or services or both, if imported into India, shall be considered as supply under inter-state commerce/ trade and shall attract integrated tax (IGST). The IGST rate and GST cess shall be applicable on the ‘Custom Assessable Value’ plus the ‘Basic Customs duty applicable thereon’. Noted & Confirmed

10 Eligible Goods & Services:

a) Country of Origin: The term “origin” used in this clause means the place from where the Services (and incidental Goods, including subcontracted components) are arranged and delivered, or manufactured. Noted & Confirmed

b) Bidder’s country which shares a land border with India: Any bidder from a country, which shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority (i.e. the registration committee constituted by the Department for Promotion of Industry and Internal Trader (DPIIT). However, the bidders from those countries (even if sharing a land border with India) to which the Government of India has extended lines of credit or in which the Government of India is engaged in development projects are not required to register with Competent Authority and will be eligible to bid in this tender. Bidder from a country, which shares a land border with India, for the purpose of this Order means:- i) An entity incorporated, established or registered in such a country; or ii) A subsidiary of an entity incorporated, established or registered in such a country; or iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or iv) An entity whose beneficial owner is situated in such a country; or v) An Indian (or other) agent of such an entity; or vi) A natural person who is a citizen of such a country; or vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above. Unless otherwise stipulated in the Contract, country of origin of ‘Services’ and related ‘Goods’ under the contract shall have their origin in India or other countries and must conform to the declaration, made by the Vendor in its bid regarding but not limited to any restrictions on certain countries with land-borders with India. The successful bidder shall not be allowed to sub-contract works to any contractor from a country, which shares a land border with India unless such contractor is registered with the Competent Authority. Noted & Confirmed

c) Minimum Local Content:

c.1 Minimum Local content (Make in India Policy): The ‘local content’ requirement to categorize a Vendor as ‘Class-I local supplier’ is minimum 50%. For ‘Class-II local supplier’, the ‘local content’ requirement is minimum 20%. Nodal Ministry/ Department may prescribe only a higher percentage of minimum local content requirement to categorize a Vendor as ‘Class-I local supplier’/ ‘Class-II local supplier’. For the items, for which Nodal Ministry/ Department has not prescribed higher minimum local content notification, it shall be 50% and 20% for ‘Class-I local supplier’/ ‘Class-II local supplier’ respectively. Noted & Confirmed

c.2 Vendor’s status as MSEs: It is relevant to note that as per Government of India direction, the aspect of MSEs policies also included in the tender and the same is covered in the other terms & conditions which are part of RFQ. The aspect as indicated below would be applicable for procurement which falls under divisible category (i.e., not applicable for indivisible category).  If any Indian vendor satisfies the requirement of MSEs stipulation and also falls within the purchase preference margin as called for in MSME policy (in case of matching L1 price) will be considered for ordering 25% of tendered quantity. The balance quantity/works will be considered for distribution amongst all bidders (including MSEs) as per this subject purchase preference policy.  In case no MSEs qualifies for purchase preference or do not match with L1 price then the total tendered quantity will be distributed amongst all bidders as per this subject purchase preference policy. That the bidder has to indicate MLC as part of offer & Self Certificate and Auditor might have also indicated MLC as per their certification. In case there is difference in those values, the lowest of them will be considered as the applicable MLC & the offer will be dealt accordingly. Other MLC information will be treated as invalid. Noted & Confirmed

12 Earnest Money Deposit :

a) EMD for a value of Rs 3,00,000.00 (Indian Rupees Three Lakhs only) to be submitted in the form of DD/ Banker’s Cheque/ Pay Order/ Bank Guarantee of Scheduled Bank (to be specified). EMD should be valid for 28 days beyond the validity of the bid. EMD can be sent through SWIFT/ Wire Transfer to HAL Account No. 00000040216714162. bank: STATE BANK OF INDIA (SBI) ifsc: SBIN0009077 Branch: IND FINANCE BRANCH , Place: BENGALURU Noted & Confirmed

b) Offers not accompanied with requisite amount of EMD or EMD not submitted in the specified form in original shall be summarily rejected. Noted & Confirmed

c) EMD will not carry any interest for the period it is retained with HAL. EMD will be forfeited if a bidder withdraws, amends, impairs and/or derogates within validity period. Noted & Confirmed

d) Bidders exempted from submission of EMD as per Govt. of India directives must submit certified copy of Govt. of India authority for such exemption in lieu of EMD. Noted & Confirmed

e) EMD of unsuccessful bidder will be returned within 15 working days of completion of technical evaluation or within 15 working days of determination of successful bidder (as the case may be). Noted & Confirmed

f) In case of two bid system EMD in original form should be enclosed along with the technical bid. Technical bid without EMD in original form will be rejected. Noted & Confirmed

g) EMD for Foreign Bidders :EMD remittance document, either in Indian currency or any other convertible currency of the specified amount, can be arranged by the Indian subsidiary/branch office in India of a foreign bidder which shall be submitted along with a certificate confirming the relationship of subsidiary/branch office in the bidder’s offer. Noted & Confirmed

13 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive bids between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: Noted & Confirmed

i) If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; Noted & Confirmed

ii) If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and Noted & Confirmed

iii) If there is a discrepancy between words and figures, the amount in words shall prevail. Noted & Confirmed

iv) Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected. Noted & Confirmed

A Bank Guarantee Clauses:

1 Security Deposit: Wherever applicable the successful vendor, shall have to deposit 5% of the value of the order as Security Deposit (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of HAL from a schedule bank in India/ bank of international repute (for Foreign vendor), valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of HAL. In case, quotes received without indicating the break-up details of GST, ED etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security Deposit to be sought on the composite value (including taxes & duties). Noted & Confirmed

a) In case the contract is not executed to the entire satisfaction of HAL the security deposit shall be forfeited, besides initiation of risk purchase action. Noted & Confirmed

b) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value. Noted & Confirmed

c) On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor. Noted & Confirmed

2 Performance Bank Guarantee for India: Vendor shall furnish a Performance Bank Guarantee as per HAL’s format (enclosed) for 10% of order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid till end of the guarantee/warranty period from a scheduled bank in India from the date of acceptance. Noted & Confirmed

3 Performance Bank Guarantee for Foreign: Vendor shall furnish a Performance Bank Guarantee as per HAL’s format for 10% of order value (to be calculated only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) valid till end of the guarantee/warranty period from a bank of international repute from the date of acceptance. Noted & Confirmed

B Clauses with regard to Supplies:

1 Supply of Samples: Samples submitted for any reasons shall be supplied without charge and freight paid and without any obligation on HAL as regards safe custody. All samples submitted must be clearly labeled with the Vendor’s name and address and tender number. If the Vendor submits the samples with his bid the same shall not govern the standard of supply except when it has been specifically stated in the Purchase Order that it is accepted instead of any sealed pattern. Should certified samples be lent to a Vendor by HAL, the Vendor is responsible for the return in perfect order of all certified samples with the labels intact. Noted & Confirmed

2 Packing: The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit. Noted & Confirmed

3 Receipt & Despatch: The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract. Noted & Confirmed

4 Quantity: a) The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished. b) HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder. c) For the Raw materials (in forms of bar, sheet, wires etc.) (applicable for RFQs for raw material) Qty. tolerance ± 10% acceptable. Noted & Confirmed

5 Quality & Workmanship: 1) Generally the stores shall be of the best quality and workmanship. Contractor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the contractor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The contractor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order. 2) The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution. Noted & Confirmed

6 Inspection, Consequences of Rejection: The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. (In case of Plant & Machinery, goods shall be finally inspected & accepted only after successful commissioning) If any stores are rejected, then HAL shall be at liberty to: Noted & Confirmed

a) Either: i) Allow the contractor to re-submit stores in replacement of those rejected within a time specified by HAL, the contractor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the contractor without effecting the contractor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the contractor the loss HAL may thereby incur. The contractor shall not be entitled to any gain on the repurchase, Noted & Confirmed

b) Any stores rejected by HAL’s Inspector must be removed by the contractor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the contractor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the contractor’s risk and responsibility and the proceeds adjusted towards storage charges. Noted & Confirmed

c) In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, contractor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item. Noted & Confirmed

7 Supply of Alternative Item: In case bidder is quoting for an alternative part number it should be confirmed that the offered part is fully interchangeable with the required part. Applicable descriptive literature/ catalogue if any may please be enclosed by the bidder with offer (at least two copies). Noted & Confirmed

8 Shelf Life: Where stores offered have a limited shelf-life, kindly indicate the life involved and confirm that in the event of an order from us, only newly manufactured stores with the maximum possible shelf-life at the time of dispatch will be offered for shipment. In respect of rubber items such as seals etc., having curing date, the item should not have been manufactured earlier than 6 months of dispatch. Noted & Confirmed

9 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option: a. To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the contractor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or) b. To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or) c. To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default. Noted & Confirmed

10 Extension of Time: If an extension is desired by the Vendor, then Vendor shall apply for extension of time to HAL at least 15 days prior to the date of delivery without prejudice to the rights of HAL, then HAL may grant extension of time for any cause which HAL may deem proper and the decision of HAL in this respect to be final and binding and cannot be questioned in any manner whatsoever. Noted & Confirmed

11 Training/ Factory Acceptance Test: Vendor shall impart free training to HAL Personnel in the area of programming, operation, mechanical maintenance and electronic/electric maintenance at Vendor’s work and also during commissioning. Further boarding, lodging & travel of HAL’s personnel shall be borne by HAL. Noted & Confirmed

12 Plant and Machinery Supplies: Where Plant and Machinery, requiring inspection and test after erection at site if the completed plant or any portion thereof before it is taken over, is defective or fail to fulfill the requirements of the contract, HAL shall give the contractor notice setting from details of such defects or failures and the contractor shall forthwith make the defective plant good to make it comply with the requirements of the contract. Should Vendor fail to do so within a reasonable time, then HAL may reject and replace at the cost of the contractor the whole or any portion of the plant and machinery, as per the requirements of the contract, all such replacement shall be carried out by HAL, within a reasonable time, at reasonable price and where reasonably possible, to the same particulars under competitive conditions. Noted & Confirmed

13 Repeat Order: HAL reserves the right to place repeat Order up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL. “Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order. Noted & Confirmed

C Product Support Clauses:

1 Product Support/ Obsolescence: Considering that the requirement is spread over 30 years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 30 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 30 years. HAL may be requiring various spares for the offered system/item in future. Exact requirement for the spare requirement will be intimated separately. Bidder to confirm that the cumulative price of all spares of item/system should not increase the unit cost of the item/system. Noted & Confirmed

2 Warranty: Warranty shall be for a period of twenty four calendar months, after the goods have been taken over by HAL, the contractor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the contractor to replace or renew any defective portion of the goods the contractor shall make such replacement or renewal without any extra cost to HAL. During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls within 3 days’ notice. Noted & Confirmed

3 Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center. Noted & Confirmed

D Clauses related to available Recourse for Breach by Vendor:

1 Liquidated Damages: In the event of an order, we reserve the right to collect a sum of 0.5% per week including taxes of delay or part thereof, subject to a maximum of 10% as our claim-towards liquidated damages on the undelivered part of the order. Noted & Confirmed

2 Penalties for Misdemeanors: Without prejudice to and in addition to the rights of the HAL to other remedies as per the Tender-documents or the contract, If the HAL concludes that a (prospective) bidder/ Vendor directly or through an agent has committed a misdemeanor in competing for the tender or in executing a contract, the HAL shall be entitled, and it shall be lawful on his part to take appropriate measures, including the following: Noted & Confirmed

a) If Bidder/s bids are under consideration in any procurement: Enforcement of Bid Securing Declaration in lieu of forfeiture or encashment of Bid Security. Calling off of any pre-contract negotiations, and; Rejection and exclusion of Bidder from the Tender Process Noted & Confirmed

b) If a contract has already been awarded: Termination of Contract for Default and availing all remedies prescribed thereunder; Encashment and/ or Forfeiture of any contractual security or bond relating to the procurement; Recovery of payments including advance payments, if any, made by the HAL along with interest thereon at the prevailing rate; Noted & Confirmed

c) Remedies in addition to the above: In addition to the above penalties, the HAL shall be entitled for any of the following action/s, and it shall be lawful on his part to: File information against Bidder or any of its successors, with the Competition Commission of India for further processing, in case of anti-competitive practices; Initiate proceedings in a court of law against Bidder or any of its successors, under the Prevention of Corruption Act, 1988 or the Indian Penal Code or any other law for transgression not addressable by other remedies listed in this sub-clause. Remove Bidder or any of its successors from the list of registered Vendors for a period not exceeding two years. Vendors removed from the list of registered vendors or their related entities may be allowed to apply afresh for registration after the expiry of the period of removal. Initiation of suitable disciplinary or criminal proceedings against any individual or staff found responsible. Debar a bidder/ Vendor from participation in future procurements without prejudice to HAL’s legal rights and remedies. Debarment shall automatically extend to all the allied firms of the debarred firm. In the case of Joint Venture/ consortium, all its members shall also stand similarly debarred: HAL may debar a bidder or any of its successors from participating in any Tender Process undertaken by all its procuring entities for a period not exceeding two years commencing from the date of debarment for. HAL shall maintain such a list which shall also be displayed on their website. HAL may debar a bidder from participating in any Tender Process undertaken for a period not exceeding three years commencing from the date of debarment for misdemeanors. HAL shall maintain such a list which shall be circulated to all its Divisions. Noted & Confirmed

3 Exit Clause: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with 3 months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of __ years. ii) If there is change in Buyer requirement, contract shall be terminated with 3 months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 20 years from the date of such termination. iii) The Vendor is declared bankrupt or becomes insolvent. iv) The delivery of material is delayed due to causes of Force Majeure by more than (3 months). v) Based on the decision of the Arbitration Tribunal. Noted & Confirmed

4 Termination for Default of Vendor or for other reasons: Noted & Confirmed

HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by HAL’s Customer. c) The Vendor is declared bankrupt or becomes insolvent. d) It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent. e) As per decision of the Arbitration Tribunal. f) In case any part of the Order is subcontracted by the Vendor without prior permission of HAL. g) If the performance of the Vendor is not found satisfactory during the execution of work. In any of the above stated case, no claim of damage etc., by the Vendor will be allowed. Noted & Confirmed

Termination for Default of Either of the Party (mutual termination): Either of the Party shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the other Party, in any of the following cases:- a) The work is delayed or cancelled for causes attributable to force majeure. b) The requirement is withdrawn by the end Customer. c) Either of the Party is declared bankrupt or becomes insolvent. d) It is noticed that either of the Party has violated/breached the Integrity. e) As per decision of the Arbitration Tribunal. f) Either of the Party has assigned the contract to a third party without prior permission from other party. g) If the performance of either of the Party is not found satisfactory to the other Party during the execution of work. In any of the above stated case, no claim of damage etc., by the defaulting Party will be allowed. Noted & Confirmed

5 Insolvency: If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL and the HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract. Noted & Confirmed

6 Indemnity: The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor. Noted & Confirmed

7 Appropriation: Whenever under this contract any sum of money is recoverable from any payable by the contractor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the contractor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the contractor shall pay to HAL on demand the remaining balance due. Noted & Confirmed

8 Risk purchases: The Vendor will supply quality items as per approved sample and also the quantity intended by the concerned Division in full as per terms and conditions of respective orders. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor. Noted & Confirmed

E Mandatory Clauses as per Ministry or Govt. of India:

1 Bribes and Gifts: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive. Noted & Confirmed

2 Immunity to Government of India It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement. Noted & Confirmed

3 Agents/Agency Commission: The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer. Noted & Confirmed

4 Make In India Considering the huge and continuous requirement, HAL suggests the successful bidder to explore the possibility of manufacturing of the offered items in India to promote Govt. of India’s Make in India Policy. At this stage, HAL proposes to buy the systems/ items directly from the bidder for the firm requirement indicated above. However, for anticipated/future requirement, HAL requests successful bidder to submit the roadmap/proposal for HAL’s review for manufacturing of the offered system/item in India by setting up manufacturing facility in India or through joint venture in India. Noted & Confirmed

5 Fall Clause The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced. Noted & Confirmed

F Dispute Resolution Mechanisms

I Settlement of Disputes and Arbitration

a) Below clause is applicable to organizations other than PSUs/ DPSUs or MSEs Vendors Noted & Confirmed

a.1 Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration. Noted & Confirmed

a.2 Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of other party.

b) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996. Noted & Confirmed

c) Settlement of Disputes and Arbitration with PSUs/ DPSUs: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties. Noted & Confirmed

d) Settlement of Disputes and Arbitration for Foreign Vendors:

d.1 Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above, within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration. Noted & Confirmed

d.2 Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The law applicable to conducting arbitration shall be Indian law. (Note: Indian law or foreign law to be negotiated and decided by the parties to contract and need to modify accordingly). The arbitration tribunal shall be consisting of sole arbitrator. The arbitrator, who shall not be a citizen or domicile of the country of either of the parties or of any other country unacceptable to any of the parties, shall be nominated by the parties within ninety (90) days of the receipt of the notice mentioned above, failing which the arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like International Centre for Alternative Dispute Resolution (ICADR) or India International Arbitration Centre (IIAC). In case, nomination of sole arbitrator under Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like ICADR/IIAC is not acceptable to either of the parties, then the sole arbitrator may be nominated by the President of International Chamber of Commerce, Paris, but the said nomination would be after consultation with both the parties and shall preclude any citizen with domicile of any country as mentioned above.43 The Arbitration Tribunal shall have its seat in India. The award of the Arbitration shall be final and binding on the parties to this contract. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the arbitrator shall be shared equally by the Vendor and the HAL, unless otherwise awarded by the Arbitration Tribunal. The language(s) of the arbitration shall be English. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of (all/both) parties. Noted & Confirmed

2 Supply and Payment during Arbitration: Supply under the contract shall if reasonably possible continue by mutual agreement during the Arbitration proceedings and no payment due to or payable by HAL, will be withheld without reasonable cause and merely on account of the pendency of such proceedings. Noted & Confirmed

3 Jurisdiction and Governing/Applicable laws: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India. Noted & Confirmed

E Payment related clauses:

1 Payment terms in RPQ/PO applicable for MSMEs Noted & Confirmed

HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative. Noted & Confirmed

2 Firm Prices The contract prices will be firm and fixed as per contract terms till execution of contract and exclude subsequent claims or price increases of any kind. Noted & Confirmed

3 Payment For Stores/Supplies: Unless otherwise agreed to between the parties, HAL will effect payment for the delivery of the stores by Electronic Bank Transfer (ECE/RTGS) to the Vendor’s bank account as notified to HAL on submission of bills in triplicate. Payment for the stores on each delivery will be made to the contractor after goods are received and passed by inspection. Normally 30 days will be allowed for inspection after receipt of goods. Noted & Confirmed

4 Statutory Variation Clause: Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Vendor. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission. Noted & Confirmed

F Confidentiality and IPR related clauses

1 Confidentiality (general clause) The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract. Noted & Confirmed

1.1 The below clause may be considered in case of Indigenous Vendors: In the development orders, where technical inputs/assistance is provided to the vendors, the Intellectual Property Rights (IPR) will rest with HAL. Vendor will not directly deal with HAL’s customer for these items. Noted & Confirmed

1.2 Confidentiality clause for Data Sharing with Sub-contractors: For the purpose of this Tender/Contract/Agreement, the Bidder/Contractor/ Vendor shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder/Contractor/Vendor agrees to use HAL’s data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Contractor/Vendor should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender/Contract/Agreement or early termination of Contract/Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Contractor/Vendor shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/Agreement. Noted & Confirmed

G Miscellaneous/Boilerplate Clauses:

1 Relationship of the Parties: It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party. Noted & Confirmed

2 Counterparts: This Agreement/Contract shall be signed in two counterparts, each of which will be deemed as an original document. Noted & Confirmed

3 Survival of Special Clauses: The clauses dealing with arbitration and confidentiality shall survive and continue to have effect after the expiry or termination for any reason whatsoever of the services placed. Noted & Confirmed

4 Assignment/Subcontract: Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO. Noted & Confirmed

5 Amendment to Contract/PO: Any amendment to Contract/ Purchase Order would be enforceable only if made in writing and duly signed by authorized representatives of both the parties hereto. Noted & Confirmed

6 Waiver: Failure of either Party at any time to enforce any of the provisions of this Contract/PO shall not per se constitute a waiver by that Party of any such provisions nor in anyway affect the validity of the Contract/PO or any part hereof. Noted & Confirmed

Other Conditions :

1 Denial Clause: In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price. Noted & Confirmed

I Other Conditions for Foreign Procurement:

1 Price: a) The bidder is required to indicate prices against individual items. Prices quoted should be in the currency of the country of supply or any other convertible foreign currency (RBI ). b) HAL being manufacturers, bidders to indicate in the quotation manufacturers discount if any. c) Bidders to confirm that: (As applicable) i) The prices quoted are the lowest export price and is the same as they would normally quote to Govt. Department. ii) The price is in terms of the appropriate clause of the Licence Agreement. (Where Licence Agreement is in vogue). d) Price quoted should be net DAP HAL, Bangalore Incoterms 2020. Noted & Confirmed

2 Terms of Payment: Payment will made through ECS/NEFT/RTGS within 30 days from the date of receipt and acceptance of items and completion of work at HAL. Noted & Confirmed

a) In respect of Foreign bidders, bidders has to bear all taxes, duties and levies payable in their country and HAL will bear all statutory levies, other than withholding tax and Goods & Service tax, payable in India. Noted & Confirmed

b) Withholding Tax i) HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments in respect of services rendered in India. (Generally on the amounts towards services like training, technical assistance offered by the bidder and Licence fees). As per the Rules, Income tax has to be borne by the recipient of the Income and relevant certificate to this effect will be issued to the bidder on deduction of such amounts, if applicable. ii) Bidder should bear the applicable withholding income tax in India. Tax would be deducted at source by HAL as per Double Taxation Avoidance Agreement (DTAA) where the bidder could claim the benefit of double taxation in their country as per the bilateral agreement between the two countries. Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA. iii) Bidder is required to indicate the PAN No. issued by Indian Income Tax Authorities. Noted & Confirmed

a) Deliveries quoted should be firm (or as per the schedule indicated). Noted & Confirmed

b) Please confirm whether the item/equipment quoted/ offered is of-the-shelf or to be manufactured specific-to-type. If the items/equipment is manufactured specific-to-type, bidder to quote firm delivery schedule taking into consideration of the period actually required based on the complexity of the equipment. In the event of an order, HAL reserve the right to claim towards liquidated damages on the undelivered part of the order. This clause will be strictly followed by HAL. Therefore your delivery schedule should be firm and definite. Noted & Confirmed

c) If installation and commissioning of the equipment is required to be done by bidder at HAL site, bidder to indicate the period required for the above job from the date of intimation of readiness of site at our premises. Noted & Confirmed

d) Bidder to note that the delivery schedule should be for: i) Period required for the delivery/dispatch of equipment and ii) Period required for installation and commissioning of the subject equipment after intimation from HAL about readiness of the site. Noted & Confirmed

5 Export Licence: Vendors should categorically confirm the availability/ability to obtain of export license from their government for exporting the system. Vendor shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export license shall be entire responsibility of the vendor. Noted & Confirmed

6 Rights of Sale and Utilisation – Export Licence/ Re-Export Permission:

i) i) As the requirement is for Military/Civil application a specific confirmation from Bidders/Vendors on availability of export license from their respective Government should be provided and a copy of such relevant permission/license issued should be enclosed. Noted & Confirmed

ii) Bidders/Vendors shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export license and timely availability shall be entire/sole responsibility of the Bidders/Vendors, which forms a part of obligations of the contract. However any unforeseen delay should be promptly informed to HAL with proper justification. If End user certificate is required from HAL, the format of the same may be enclosed with this offer. Noted & Confirmed

iii) Bidders/Vendors may indicate status of export permit based on the present rules/regulations of their respective country and normal time frame for obtaining such export permission if an order is placed in near future and the said time frame should be covered within the delivery schedule indicated. Noted & Confirmed

iv) Bidders/Vendors should also confirm that necessary clearances are available/ will be made available from their Governmental authorities regarding the sharing of technical data required for integration purposes with other vendors of Aircraft/Helicopter on a need to know basis. Noted & Confirmed

v) Clearance in unequivocal terms also needs to be accorded regarding export of the equipment fitted as a part of the military and civil variant Aircraft/Helicopters, spare LRUs, modules & components and service support when such activities are undertaken by HAL India to other countries. Reservations if any may be specifically indicated as a part of the Bid. Noted & Confirmed

vi) Bidders/Vendors to confirm that there are no restrictions for exporting HAL Aircraft/helicopters to any country, fitted with the LRU/Systems/items offered/supplied by them. Noted & Confirmed

vii) Buyer (HAL) will have exclusive worldwide sale and support right for all supplies under contract if specifically developed and funded by HAL. Any enquiry received on such equipment shall be directed to Buyer and Bidder/Vendor will not directly sell/support/service without prior concurrence of Buyer. For all development orders all the Intellectual Property Rights (IPR) will rest with Buyer. Noted & Confirmed

viii) viii) The prices to be quoted by Bidders/Vendors for exports should be competitive in international market scenario. Noted & Confirmed

ix) In case of grant of Rights for Transfer of Technology (ToT) to Buyer for manufacture and/or Repair and Overhaul (RoH), then Buyer will have exclusive rights for worldwide sale of the Aircraft/ Helicopter incorporating the items manufactured/ Repaired & Overhauled under ToT. Noted & Confirmed

7 Limitation of Liability: Except in cases of criminal negligence or wilful misconduct, the aggregate liability of the Vendor to the HAL, whether under the contract, in tort or otherwise, shall not exceed the total or 100% of the Contract Price, provided that this limitation shall not apply to the cost of repairing or replacing defective equipment, or to any obligation of the Vendor to indemnify the HAL concerning IPR infringement. Noted & Confirmed

a) In the case of airborne material, the same should be covered by a Release Note or Airworthiness Certificate countersigned by person/s authorized by Government Airworthiness Certifying Authority. Noted & Confirmed

b) Please furnish list of similar equipment supplied in or anywhere in India with customer’s full address, value and telephone/telex etc. (if applicable) Noted & Confirmed

c) Please indicate if any training arrangements for item/system in India and factory acceptance test if required. (if applicable) Noted & Confirmed

d) Please also indicate necessary onsite technical support during installation of the system at no extra cost. Noted & Confirmed

e) Vendors should ensure the availability of spares of the offered products for a period of 10 years. Noted & Confirmed

f) Two sets of operation manuals/ maintenance manual should accompany the system at no extra Cost. (if applicable) Noted & Confirmed

g) Please also indicate status of export permit based on the present rules/regulations of your country and normal time frame for obtaining such export permission if an order is placed on you in near future and the same should be covered within the delivery schedule indicated. Noted & Confirmed

h) Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their own manufactured products and are not resold (2nd sale). Offers without such declaration are likely to be ignored. Noted & Confirmed

i) Quotation should accompany the detailed catalogues and literature. k) The Harmonized System of tariff nomenclature against the items for which quotation is rendered should be indicated. Noted & Confirmed

j) HAL conditions of contract will govern any resultant order arising out of the enquiry (copy on application) and bidder’s quotation will be subject to the said conditions. Noted & Confirmed

k) Bidder is required to send REGRET REPLY, in case the subject item is not covered in bidder’s range of products. Noted & Confirmed

9 DECLARATION BY THE TENDERER

9.1 I / We do hereby agree & accept all the terms and conditions laid down in the said Tender Document and will abide by the same on acceptance and award of the said Work. Agreed

9.2 I / We declare and confirm that all the information and attachments submitted alongwith this offer are TRUE and CORRECT. Confirmed

9.3 I / We are aware that any false information provided herein will result in the rejection of my / our offer. Noted / Confirmed

9.4 I / We shall not make any refund claims of expenditure incurred in submitting this offer Noted / Confirmed

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

HINDUSTAN AERONAUTICS LIMITED AIRPORT SERVICES CENTRE DIVISION, BENGALURU COMPLEX GATE NO. 30, VIMANAPURA POST, BENGALURU-560017. INDIA

Tender Ref. No.: ASC/IMM/25/GT/1

Name of the Bidder and Address

Offer Ref. No.:

Bidder GST number and details, if any

Delivery Term: F.O.R. HAL, Bengaluru

Sl. No. Item Description Make & Model Offered HSN/SAC Qty. Currency Basic Unit Rate GST Applicable Sub Total Value Total Value Including GST Remarks

1 Supply, Installation, Testing and Commissioning (SITC) of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specificaton Enclosed. 2 Sets

2 Supply, Installation, Testing and Commissioning (SITC) of Water Twister Type Aircraft Arresting System (AAS) with Retractable Pendent Cable Assembly at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed. 2 Sets

3 Civil works (complete in all respect) related to installation of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly & Retractable Pendant Cable at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed and as directed by Engineer-in-Charge. 1 Lumpsum

4 Electrical works (complete in all respect), including supply of materials, Laying of HDPE Pipes, Laying of cables, connections etc. related to installation of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly & Retractable Pendant Cable at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed and as directed by Engineer-in-Charge. 1 Lumpsum

5 Please confirm your acceptance for HAL preferred Payment term i.e., net 30 days from the date of receipt, acceptance & Completion of Work.

6 Acceptance of Liquidated Damages as per HAL RFQ Terms & Conditions

7 Any Other Charges (if any)

8 Bid Assessment Value to determine L1 (1+2+3+4+5+6+7)

Approx. Net Weight of the Total Consignment

Approx. Gross Weight of the Total Consignment after packing

Approx. Dimension of the Total Consignment

Note: i. If currency is not mentioned, default currency of Indian Rupees (INR) will be considered for commercial evaluation. ii. Quoted price should include complete scope as per HAL Tender Documents. iii. The following details may be provided in the Additional Details below: (a) Price Break-up, if any. (b) Indicative Spare List, (c) Any other requirements. iv. No change is permitted on this format. Prices mentioned in the Price bid only will be considered for evaluation. v. Applicable IGST/GST, withholding tax needs to be specifically indicated. Please indicate the rate, break up details of taxes & duties (if any) in remarks column/ additional below sheet. vi. Applicable HSN code shall be provided in the additional details below. vii. Accommodation and Travelling charges towards FAT & Training of HAL Personnel will be borne by HAL. viii. Only Custom Duty will be paid by HAL, other charges to be borne by Bidder.

ADDITIONAL DETAILS

HINDUSTAN AERONAUTICS LIMITED AIRPORT SERVICES CENTRE DIVISION, BENGALURU COMPLEX GATE NO. 30, VIMANAPURA POST, BENGALURU-560017. INDIA

Tender Ref. No.: ASC/IMM/25/GT/1

Name of the Bidder and Address

Offer Ref. No.:

Sl. No. Item Description Make & Model Offered HSN/SAC Qty. Currency Basic Unit Rate in Foreign Currency (FC) Packing & Forwarding Charges in FC Freight & Insurance Charges in FC Sub Total Value in FC Total Value in FC Remarks

1 Supply, Installation, Testing and Commissioning (SITC) of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specificaton Enclosed. 2 Sets

2 Supply, Installation, Testing and Commissioning (SITC) of Water Twister Type Aircraft Arresting System (AAS) with Retractable Pendent Cable Assembly at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed. 2 Sets

3 Civil works (complete in all respect) related to installation of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly & Retractable Pendant Cable at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed and as directed by Engineer-in-Charge. 1 Lumpsum

4 Electrical works (complete in all respect), including supply of materials, Laying of HDPE Pipes, Laying of cables, connections etc. related to installation of Water Twister Type Aircraft Arresting System (AAS) with Net Assembly & Retractable Pendant Cable at both ends of Runway at HAL Airport, Bengaluru, Karnataka, India as per Technical Specification Enclosed and as directed by Engineer-in-Charge. 1 Lumpsum

5 IGST applicable (%) & Amount to be Indicated %

6 Withholding Taxes if any (%) & Amount to be indicated. %

7 Inco-Term offered (Default term is DAP - HAL, Bengaluru)

8 Please confirm your acceptance for HAL preferred Payment term i.e., net 30 days from the date of receipt, acceptance & Completion of Work.

9 Acceptance of Liquidated Damages as per HAL RFQ Terms & Conditions

10 Any Other Charges (if any)

11 Bid Assessment Value to determine L1 (1+2+3+4+5+6+7+8+9+10)

Approx. Net Weight of the Total Consignment

Approx. Gross Weight of the Total Consignment after packing

Approx. Dimension of the Total Consignment

Note: i. If currency is not mentioned, default currency of Indian Rupees (INR) will be considered for commercial evaluation. ii. Quoted price should include complete scope as per HAL Tender Documents. iii. The following details may be provided in the Additional Details below: (a) Price Break-up, if any. (b) Indicative Spare List, (c) Any other requirements. iv. In case of a Foreign Bidder, they should write 'NA' or 'O' in all the editable cells of the Price Sheet meant for the Indian Bidders, else, they will not be able to upload the Price Bid in the e-portal. v. No change is permitted on this format. Prices mentioned in the Price bid only will be considered for evaluation. vi. Applicable IGST/GST, withholding tax needs to be specifically indicated. Please indicate the rate, break up details of taxes & duties (if any) in remarks column/ additional below sheet. vii. Applicable HSN code shall be provided in the additional details below. viii. Accommodation and Travelling charges towards FAT & Training of HAL Personnel will be borne by HAL. ix. Only Custom Duty will be paid by HAL, other charges to be borne by Bidder.

ADDITIONAL DETAILS

SECTION- I, PRE - QUALIFICATION CRITERIA (PQC) FOR PROCUREMENT OF AIRCRAFT ARRESTING SYSTEM

Sl. No. Description Statement of Compliance (Yes / No)

The Bidder shall submit Pre-Qualification Documents along with bid as specified in this section. Lack of submission of any of the specified qualification documents or submission of any of the specified documents in a manner which is in non-conformance with the relevant clauses of this tender notice document may result in rejection of the Tender. HAL will not be responsible, if Bidder fails to upload the tender in time.

1 The bidder shall be an Original Equipment Manufacturer (OEM) or 100 % subsidiary of Original Equipment Manufacturer (OEM) or an Authorised Representative of an OEM.

2 In case of OEM, Proof of being Original Equipment Manufacturer (OEM) letter from Authorized signatory shall be submitted. An OEM is identified as the company that holds title to the Intellectual Property Rights (i.e., via copyright notice) of the supplied Aircraft Arresting System (AAS) components/ technology.

3 In case of bidder as an authorized representative:

3.1 Current Authorization certificate from respective OEM authorizing the bidder as its authorized representative, for the subject tender shall be submitted.

3.2 The documentary proof of collaboration between OEM & authorized representative for the AAS shall be submitted.

3.3 Bidder shall submit certificate from OEM to ensure warranty of the supplied system and availability of spares component for entire life of the products 20 (Twenty) years excluding Warranty period.

4 The product offered should be manufactured by Original Equipment Manufacturer or jointly with OEM, who holds Intellectual Property rights / technology collaboration agreement / transfer of technology agreement with the OEM. A declaration shall be submitted as per Annexure – I.

5 Financial Turnover:

5.1 Bidder shall have annualized average financial turnover of at least INR 20 Crore during or in any of the last three financial years, ending 31st March of the previous year.

5.2 Principal Bidder may like to use the financial strength of Parent company who owns 100% shares, such use shall be permitted. And if, the parent company is registered in foreign country then it should have annualized average financial turnover of at least INR 20 Crore or equivalent currency during the last three financial years, ending 31st March or 31st December of previous year, as per practice prevailing in the country.

5.3 As a proof of financial turnover, copy of abridged Balance Sheet along with Profit & Loss account of the company (bidder) for last three years should be submitted.

5.4 Parent company can submit EMD and PBG on behalf of main bidder if the main bidder is 100% subsidiary of parent company.

6 Details of OEM or its authorized representatives indicating Name & address shall be submitted.

7 The tender for the offered system cannot be submitted by both the OEM and its authorized representative. In such case, the application of OEM alone will be considered and the tender of the authorized representative will be rejected.

8 The bidder as authorized representative can participate on behalf of only one OEM.

9 The bidder or the OEM Company with whom it has Joint Venture shall have successfully executed orders for SITC of at least 03 (Three) nos. of currently operational AAS of similar specifications mentioned in this tender, in the last

SECTION- I, PRE - QUALIFICATION CRITERIA (PQC) FOR PROCUREMENT OF AIRCRAFT ARRESTING SYSTEM

Sl. No. Description

07 (Seven) years. If the principal bidder is 100% Indian subsidiary of a foreign company, then past experience of supplied AAS by parent company can be used by the bidder.

10 Satisfactory / Performance Certificate:

10.1 Bidder shall submit Satisfactory / Performance certificate in respect of the works claimed against experience mentioned at Sl. No.9 as per Annexure - II

10.2 These certificates should be issued by the End User agencies for which the works have been carried out and endorsed by the bidder. Such certificates shall be in English.

10.3 The bidder shall provide the supportive documents such as relevant portion of contract / Purchase Order in English or notarized translation to substantiate the details given in the said Satisfactory / Performance certificate for each purchase order claimed by the bidder.

11 Proven Product Design: Bidder must submit the certificate regarding the offered system /equipment is a proven product design in the bid.

12 Bidder shall confirm that the offered equipment is conforming to latest production standards.

13 Bidder shall submit an undertaking stating its firm or its partners or its directors have not been black listed and no case or complaint is pending against its firm or its partners regarding irregularities, in India or abroad, by any global international body like World Bank/ International Monetary Fund etc., or any Indian State/Central Governments Departments or Public Sector Undertaking of India as per Annexure– III

14 No bidder firm or its subsidiary firm or its parent firm shall be allowed to submit alternate or partial bid (s). Such bids shall be summarily rejected.

a) Before bidding, Bidder must visit and examine HAL site at his own expenses to have first-hand knowledge of the site & its surrounding, works, services etc., towards installation and commissioning for successful SITC of AAS with associated ancillary systems as per requirements of this tender.

b) On completion of visit, HAL will provide a certificate towards the site visit completion. The bidder shall submit the certificate along with the technical bid, without which the offer of the bidder will be summarily rejected.

c) The Bidder shall not be entitled to hold any claim against HAL for non-compliance due to lack of any kind of pre-requisite information as it is the sole responsibility of the Bidder to obtain all the necessary information with regard to site, surrounding, working conditions, weather etc. on its own before submission of the bid.

16 Certifications:

The bidder / OEM shall have compliance and certified for the below listed standards. Copy of the valid certificates shall be submitted.

17 Date of publishing of this tender will be taken as reference for assessing the eligibility.

18 Acceptance Letter: Bidder shall submit an unconditional acceptance of all tender terms & conditions.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

1 Scope of Work:

1.1 The Scope of work includes Supply, Installation, Testing & Commissioning (SITC) of Four (04) Sets Water Twister Type Aircraft Arresting Systems (AAS) at both ends of runway including civil and electrical works related to AAS as a turnkey project at HAL Airport, Bangalore, Karnataka (India) as below: a) Two Sets Aircraft Arresting System with Net Assy. b) Two Sets Aircraft Arresting System with Retractable Pendant Cable compliant with the provisions of ICAO Annex 14 best practices for arresting systems as per latest edition including amendments, if any.

1.2 The bidder shall be responsible for SITC of all associated sub systems as per the system specification and qualitative requirement spelt out in this tender document. Detailed Programme Management Schedule Plan in respect of the supply, Installation, Testing & Commissioning shall be provided by the bidder including civil works.

1.3 The scope of works shall include the following tasks as per the technical requirements defined in the tender:

a) SITC of Aircraft Arresting System

b) Design & construction of Equipment Site/Building/Pits & Chambers.

c) Provision of Remote-Control System of AAS at ATC Tower.

1.4 The bidder shall provide technical and engineering support services to HAL in the following areas but not limited to, as per terms and conditions stipulated in the tender:

b) Warranty Services;

c) Documentation including but not limited to operations and maintenance manuals, quality standards, fit for usage certification etc.

d) Maintenance Support.

e) Supply of Spares.

f) Supply of specialized Test equipment & tools if any.

1.5 The equipment shall be compact, highly reliable, latest manufactured, conforming to the current production standards and should use latest state of the art technology.

1.6 The design and selection of equipment shall be for 24 Hrs x 365 days through all season’s trouble-free operation with highest degree of reliability & maintainability through normal maintenance, without undue vibration, wear and tear, corrosion, or any other problems.

2 Product Support:

2.1 The bidder shall provide product support for minimum period of 20 years (excluding warranty period) from the date of final acceptance of Aircraft Arresting Systems at HAL, in terms of maintenance, materials and spares.

2.2 a) On obsolescence of any spares post 20 years of service, the bidder shall give at least twelve months advance notice to HAL so that the latter, if so desires, may order its requirement of spares for the remaining life of the equipment.

b) Supply of amendments to the documentation, if any.

During Installation and commission:

3.1 The bidder shall ensure and adhere to the international / Indian safety standards & norms towards equipment & working personnel.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

3.2 Necessary safety measures, tools & equipment shall be deployed during the installation and commissioning works at HAL site.

3.3 HAL shall not be responsible for any breach of safety to equipment & personnel during the execution of work.

During normal operations:

3.4 Safety and protection of personnel during normal operation and maintenance or during malfunctioning of any equipment shall be ensured as an integrated feature of design, manufacture and installation.

3.5 Adequate protection shall be included for ensuring safety of personnel from any possible hazards.

3.6 The bidder shall furnish the details of Electro-Magnetic Interference (EMI) and Safety Standards met by his equipment and built-in safety features.

3.7 While installation and commissioning, bidder is fully responsible for the safety of their personnel / labourers / equipment. Necessary statutory safety norms, statutory approvals/ Permissions and required tools shall be ensured by the bidder during execution and warranty period.

3.8 HAL holds the right to stop the work at any stage of execution, if safety standards are not followed to the satisfaction of HAL.

4 Factory Acceptance Test (FAT): -

4.1 The successful bidder shall develop test procedures that includes all the critical and major tender requirements and shall clearly indicate the traceability matrix with reference to each specification of this tender, before conducting FAT.

4.2 FAT procedures shall include all technical & operational requirements that can be tested in a simulated environment.

4.3 FAT procedure documents shall be submitted in advance of minimum 45 days to HAL for approval. HAL reserves the rights to modify the FAT procedure, if necessary.

4.4 The bidder shall give minimum 45 days written advance notice of readiness for conducting Factory Acceptance Test.

4.5 HAL approved documents only shall be used for carrying out the FAT.

4.6 The bidder shall be responsible to arrange all necessary test equipment, tools, simulators and test platforms required during FAT.

4.7 HAL shall only bear the expenses towards Travel, boarding and lodging for FAT of HAL representatives. All other expenses towards conducting FAT shall be borne by successful bidder.

4.8 HAL shall give notice in writing to the bidder of any deficiency in the equipment or workmanship, which is not in accordance with the contract. The bidder shall give due consideration to such objections and shall carry out reworks/repairs that may be necessary to correct the said objections. After the corrective work has been completed at factory, HAL shall issue a certificate to this effect after conducting supplementary FAT for which the to and fro travel expenses and boarding and lodging expenses of HAL representatives, to be borne by the bidder.

4.9 The completion of these tests or issue of certificate shall not bind HAL to accept the equipment, if after installation the equipment is found not complying with the specifications stipulated in the contract.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

5 Site Acceptance Test (SAT): -

5.1 The successful bidder shall develop test procedures that includes all the critical and major tender requirements and shall clearly indicate the traceability matrix with reference to each specification.

5.2 The SAT procedure documents shall be submitted in advance of minimum 45 days for approval by HAL before conducting SAT. HAL reserves the rights to modify the SAT procedure, if necessary.

5.3 SAT procedures shall include all technical & operational requirements that can be tested in live environment.

5.4 After installation, Pre-commissioning test shall be carried out by the bidder before conducting final Site Acceptance Test (SAT). A SAT readiness notice for Aircraft Arresting systems shall be provided to HAL for approval of conducting SAT.

5.5 The bidder shall be fully responsible to prove performance of AAS for the satisfaction of HAL.

5.6 Only HAL approved documents shall be used for carrying out the SAT.

5.7 SAT shall be conducted only after successful On the Job (OJT) training of HAL personnel.

5.8 The bidder shall be responsible to arrange all necessary test equipment and tools required during SAT.

5.9 SAT will be conducted as per the methodology defined in following points:

a) HAL may witness system observations while performing site acceptance test. Such observations shall be classified mutually into following three categories:

i) Critical category: Critical Category is defined as having operational impact on the basic functionality of the system.

ii) Medium category: Medium category is defined as related to functionalities requiring minor modification or site adaptation. Observations related to specific document or maintenance tools requirement shall also fall under this category.

iii) Low category: Low category is defined as related to User interfaces and of Low operational impact. Any improvements required in supplied documents or Maintenance tools shall also fall under this category.

b) Category of SAT observations shall be mutually agreed between bidder and HAL. Bidder has to resolve all the critical category observations, including as much as other categories’ (Medium and Low) observations before final SAT completion.

c) HAL team will retest the resolved observations before start of System Reliability and Stability Test (SRST)/Operational test and evaluation. On successful rectification of observations as defined above, SAT shall be treated successfully completed.

5.10 The Contractor shall ensure that SAT is accomplished without creating interference to normal flight operations.

5.11 The system will be considered as commissioned only after successful completion of approved SAT, operational & maintenance training and all the works under the scope of the tender.

For certification, supplier shall carry out tests or provide necessary documents as per scope of contract, if any, required, in order to comply with existing standards (CAR/ FAA/ MIL/ ICAO/ EASA etc.) requirements for commissioning of the system.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

6.1 The Bidder shall provide a comprehensive theoretical, practical and On the Job Training (OJT) course for the AAS in operation, maintenance & system administration. If the bidder is an authorized representative, only the OEM shall provide all trainings as mentioned in this tender.

6.2 Training shall be imparted in such a way that HAL technicians shall install, maintain, predict faults, diagnose faults and isolate faulty LRUs without the assistance of the bidder.

6.3 The bidder shall provide Training Program and Plan (TPP) for the equipment to HAL for approval. The Training Program and Plan shall describe the objectives, syllabus, training methods, schedule and duration of the courses and prerequisites for the trainees. The vendor shall give a short description of the training activities, training courses provided, facilities, Location etc.

6.4 OEM’s training personnel shall utilize a complete and fully functioning system for all practical training. To ensure a good standard of training, the bidder shall employ Instructors who are fully trained in Instructional Techniques and who have already held courses for the same type of Vendor's equipment.

6.5 At end of theoretical course and OJT, trained HAL personnel to be evaluated and certified by the bidder.

6.6 All trainings shall be supported with material like circuit diagram, Maintenance techniques, maintenance tools, maintenance schedule etc.,

6.7 A System Overview shall be included in all the training programs.

6.8 Training kit with technical hand books, notes, etc., shall be provided to each participant of all courses.

6.9 All training documents and instructions shall be in English language. Training material shall be made available to HAL personnel during training.

6.10 During training, participating personnel of HAL shall not be held responsible for any damage or delay as a result of their participation, as full supervision and final responsibility of handing over an error-free, operational System within the installation time still lies with the Bidder.

6.11 On the Job Training (OJT):

OJT training shall commence from the beginning of installation involving HAL technical personnel. The training shall include following:

a) System architecture and functional blocks.

b) Understanding of operation of equipment and its configuration up to module level.

c) The training shall include the principle and the theory of operation of each individual sub-assembly and of the whole System.

d) Procedure & Measurement of parameters for daily, weekly, monthly, yearly preventive maintenance / checks.

e) Flow chart and procedure for fault analysis.

f) System restoration procedures.

g) Errors, Alarms & Warnings management

6.12 After completion of the OJT, trainees shall be evaluated by simulated fault-finding practical examination. Participating personnel shall not be held responsible for any damage to the equipment as the training is to be carried out under the supervision of Bidder. Latest teaching technique shall be adopted to impart both theory and practical training to the HAL technicians.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

6.13 Syllabus of OJT system level maintenance training in detail shall be submitted to HAL for review.

7 Documentation:

7.1 Along with the technical bid, the bidder shall submit documentation related to the design, architecture and technical details of the AAS and its subsystems.

7.2 The bidder shall document design, manufacture, inspection, testing, site works & services, installation, commissioning, test & trials, operation & maintenance, quality assurance and delivery of AAS and its associated systems & equipment.

7.3 Operations, Technical and Maintenance manual etc. shall be supplied for the systems.

7.4 The cost of this documentation shall be included in the cost of main equipment.

7.5 Installation manual with complete details.

7.6 Documentation on Periodic replacement of consumables / items under preventive maintenance to be provided with procedure of replacement.

7.7 Documentation on Recommended scheduled Preventive (Daily/ weekly/ monthly/ yearly etc.) & Periodic maintenance checks and Standard Operating Procedures (SOP) to perform the same.

7.8 The operational and Maintenance manual will cover: -

a) System architecture.

b) Block diagram description up to LRU level.

c) Component level layout diagram.

d) All internal/ external cabling diagrams with detail of connectors.

e) Fault analysis and repair procedure along with flow chart diagram.

d) Detailed circuit diagrams.

e) Part list with part number/ drawing number.

f) Procedure for assembly/ disassembly/ repair safety precautions.

g) Table of tools and equipment.

8 Installation standards:

8.1 For installation, successful bidder shall conduct a joint survey with HAL representatives to ascertain location, route, quantity of installation materials, and length of cables, inter link cables and the work etc. A report on the same shall be submitted.

8.2 Equipment Installations shall be carried out only by technically qualified, certified and experienced OEM engineer with excellent workmanship quality & onsite problem-solving capability, as per the requirements.

8.3 The bidder shall, at all time, employ sufficient labour, tools and equipment for executing the work as per the contract, plan and specification.

8.4 All workers shall have sufficient skill and experience to perform the works assigned to them. Workers engaged for special work or skilled work shall have sufficient experience in such work execution and in the operation of the equipment.

8.5 Bidder shall provide installation plan using PERT/CPM/Gantt Chart in advance.

8.6 Successful Bidder shall involve HAL technicians during installation, testing & commissioning of AAS

8.7 Parts subject to failure, wear and tear, corrosion or other deteriorations or requiring occasional inspection, adjustment or replacement shall be made accessible for convenient inspection, repair and replacement.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements Bidders Compliance (Yes / No)

8.8 Input/ output termination cables shall be properly labelled to permit ready identification of the incoming/ outgoing wiring. All interconnecting cables shall also be appropriately labelled to facilitate convenient interconnection and preclude chances of incorrect connection.

8.9 All installation materials shall be of Indian / International standards and all-weather proof standards

8.10 HAL reserves full rights to stop the installation work, if at any stage, substandard executions of the installation works are found against the requirements and Indian / international standards.

8.11 The bidder shall bear full cost & responsibility towards any rework necessary to the satisfaction of the HAL during any stage of the execution for successful commissioning of the entire project.

9 Certifications:

The bidder shall have compliance to below listed certifications.

10 Design Review Meeting:

10.1 Upon finalizing successful bidder, a System Design Review meeting will be conducted where in, the site simulation study, Design & execution of Constructions works, site adaptability, display positions, etc., will be reviewed as per the tender & site requirement and specific detailed requirement will be set out through System Design Document.

10.2 The System Design Review meeting will take place immediately after contract agreement with the successful bidder.

10.3 Though requirement for system has been laid down in this tender document, HAL reserves the right to make required changes based on system design review.

11 Reliability, availability, maintainability:

11.1 The equipment design should employ the most suitable engineering techniques, materials and components and rigorous inspection during manufacturing to ensure a very high Mean Time Between Failure (MTBF) of equipment. The statistical estimated MTBF figures shall be indicated and supported by calculation.

11.2 All systems, to be provided, shall be designed and constructed to operate continuously between scheduled maintenance shutdowns for the Operational Life time.

11.3 The calculations and documents indicating compliance of the equipment with the said specifications shall be submitted. Bidder shall describe the methodology, techniques and processes used to conduct the Reliability, Maintainability, and Availability (RMA) analysis. The % of availability shall not be less than 95%.

12 Support and Test Tools:

12.1 The bidder shall supply all specialized support and test equipment / tools of reputed brands, required during the warranty period for preventive, corrective maintenance and performance analysis.

12.2 Bidder shall be responsible to supply any other equipment / tools required for maintenance & repair work of AAS during warranty period, if not supplied along with AAS.

Section II – SCOPE OF WORK & GENERAL REQUIREMENTS

Sl. No. Requirements

13 Environmental Conditions: The equipment shall operate without any deviation in quality or degradation of system performance and all the parameter detailed in these specifications shall be guaranteed over the following environmental conditions:

a) Indoor Equipment:

i) OperatingTemperature:0°C to +50°C.

ii) Relative Humidity: 95% at 40° C

b) Out Door Equipment (All externally housed equipment i.e., Net Assy., Retractable Pendant Cable etc.) shall be capable of operating continuously to specification under the following environmental conditions:

i) Temperature:10°C to 55°C.

ii) Rainfall up to10mm/hr.

iii) Wind speed – maximum 50 knots during operation.

iv) Sunlight / Ultraviolet (UV) – UV Index>10.

v) Corrosive environment with high atmospheric salt content and industrial pollution.

14 System Maintenance Requirement:

14.1 ‘O’ level maintenance (Unit Level):

These repairs are to be carried out within HAL, with tools supplied with equipment, based on the recommendation by the OEM.

These pertain to cleaning, lubrications, minor repairs and replacement of components and minor assemblies that can be carried out in field without any sophisticated or test equipment. Bidder is to clearly spell out activities to be carried out by operator as ‘O’ level maintenance.

For carrying out such repairs, the OEM is required to supply the following: -

a) Procedure for the maintenance activities

b) Table of tools and equipment with operator’s manual

c) Special tools and spares including maintenance manuals

14.2 Intermediate (l) and Depot (D) Level:

Both these maintenance activities shall be under taken by the bidder during warranty.

'l' Level maintenance pertains to periodic maintenance/ servicing/ checks to be carried out and 'D' Level maintenance pertains to major maintenance activities on the AAS i.e., major overhaul, Net Assy. replacement etc.

For carrying out such checks the OEM is to supply the required Table of Tools and Test Equipment (TOTE) and the list of activities required to be undertaken for 'l' and ‘D’ level maintenances as part of the supply.

15 Electrical Power Supply Requirements: -

Power supply through State Electricity Board shall be made available by HAL at each site to utilise for Equipment. The specifications are 230 V AC ± 10 % & 415 VAC, ± 10 % with Frequency as 50 Hz, ± 5 %. Power Source shall be shown to vendor from where they have to tap the power supply for successful installation & commissioning of the Equipment.

Section III – Scope of Work and General Requirement of Construction of Brake Equipment Pits, Guide-ways for Retractable Pendant Cable & Stanchion, Structure for Power Packs Etc.

Sl. No. Description

PART A - Detailed scope of Construction of Brake Equipment Pits, Guide-ways for Retractable Pendant Cable & Stanchion, Structure for Power Packs Etc.

1 Construction of Pits, Guide ways and other required facilities for Aircraft Arresting System at HAL Airport, Bangalore.

2 The Bidder shall engage a specialist firm having expertise in planning, designing and execution of the Civil, Electrical and Mechanical system as per the Indian Standards.

3 The specialist firm shall have designed and executed at least one work of similar magnitude.

4 The structure shall be designed with a design life as 100 (One Hundred) years as per National Building Code.

5 The bidder along with their specialist firm shall submit a detailed plan based on the concept of AAS for HAL taking into consideration the topography survey, soil test report and applicable bye laws.

6 a) Structural data / electrical loads considered in conformity with BIS codes.

b) The bidder along with their specialist firm shall ensure the durability & safety of the said facility during the designed life.

7 Based on the drawings go ahead from HAL shall be obtained.

8 Few References/ Codes to be adhered while Designing:

a) The building can be constructed at site following the provision of IS: 456:2000 or Building can be designed and erected using pre-fabricated concrete following the Code of Practice IS: 15916:2010.

b) All the electrical wiring shall be as per IS: 732 (1989).

c) All the Earthing required for the Equipment of AAS, Electrical wiring for the facility, Lightening Arrestors shall be designed as per IS: 3043 (1987).

d) The Lightening Arrestors design shall be as per IS: 3070 (193).

e) All the facility is to be designed as per the provisions of the SP 30 (2011) i.e., National Electrical Code 2011 as applicable

f) Sp: 16-1980- Design aids for Reinforcement Concrete.

a) The grade of concrete shall be min M 25.

b) The ceilings and internal walls shall be finished. Finishing with Full coat putty, one coat primer and two coats of premium emulsion paint of approved make to be carried out.

c) External surfaces with 20mm thick plastering with UV resistant and Anti-Algae properties of approved make.

d) Staircase/Ladder of Stainless-Steel hand rails in SS 304 grade of approved make and design.

e) Waterproofing: Polyurethane waterproofing treatment. The structure shall be executed such that the building is water tight for a period not less than 10 years.

10 The detailed specifications of the latest CPWD DSR shall prevail. All the General Conditions, Special Conditions, Safety Clauses of HAL Contracts shall prevail.

11 Electrical work: Entire work has to be carried out as per Industrial Engineering (IE) rules and relevant IS standards. The scope of work under electrical work insides the entire work related to pits, trench for Pendant Cable System and Power Packs is under Supplier’s scope.

12 Execution of work: a) The bidder is solely responsible for the execution of the work. The work shall proceed as per the vetted/proof checked drawings, which are duly coordinated by HAL representatives. Work shall be carried out under the supervision of HAL representative as per the CPWD specification of work and good construction practices.

Section III – Scope of Work and General Requirement of Construction of Brake Equipment Pits, Guideways for Retractable Pendant Cable & Stanchion, Structure for Power Pack Etc.

Sl. No. Description

1 Trenches: All Trenches for cables or any other underground facility as detailed out elsewhere, shall be of R. C. C. Cable trenches and shall be provided with pre - cast R. C. C. covers or chequered plate covers as per user requirement. Cable trenches as well as pre - cast covers shall be provided with edge protection angles and lifting hooks. All embedded / block outs as required and not specified elsewhere in these specifications shall be provided. Proper drainage arrangement shall be provided. Trench covers near entry or at road crossings shall be designed for 10 T wheel load at Center. Pre - cast covers shall be designed for central point load of 75 Kgs. R. C. C. cable trenches shall be filled with sand after erection of cables, up to top level and covered with pre - cast R. C. C. covers. For cable trenches outside buildings, top level shall be 200 mm above G. L and sand filling shall be overlaid with 50 mm thick Plain Cement Concrete (PCC). Minimum 50 x 50 x 6 mm size angles with lugs shall be provided as edge protection.

2 Drainage System: The drainage arrangements shall be so planned so as to ensure quick disposal of water filled in pits without stagnation.

3 Roofs for Pits: Live Load of 300 Kgs. / Sq. M. for accessibility. In addition to this, dust load (Dead load) of 200 Kgs. / sq. m. on flat surface shall also be considered for design.

4 Channels / trenches: In addition to earth pressure and water pressure, etc., additional earth pressure due to surcharge of 2T / Sq. M. shall also be considered for design.

5 Testing of materials: Regular mandatory test and any additional tests if required, shall be carried out in accordance with the procedure laid down in IS codes/ as directed by Engineer-in-Charge by the bidder at his cost.

6 A list of mandatory tests, to be conducted, is indicated at Quality plan. It may be specifically noted that the tests to be conducted are not limited to the mandatory tests alone and additional tests, if required and directed by the Engineer –In-Charge on any material including the approved works etc., shall be carried out by the Bidder at his cost.

7 In the absence of availability of cube test results for any batch of concrete / structural member, the Engineer may resort to core test or any other destructive / Semi destructive / non- destructive tests for ascertaining the strength of concrete. If the strength of the concrete is found to be lower than the strength specified, the remedial measures and penal recovery thereof will be regulated similar to that specified for cube test results.

8 The testing charges, including the cost of materials to be tested and all other incidental charges such as carriage to the testing laboratory etc., shall be borne entirely by the Bidder and the quoted rates shall be deemed to be inclusive of the same.

9 The Bidder may specifically note that the testing shall be done in Govt. / Govt. (NABL) approved laboratory only.

10 The Company reserves the right to accept tenders either in full or in part.

11 Rate quoted to include:

a) Working hours as per HAL Airport timings.

b) Movement of men, material and stacking all as directed by the Engineer-in-Charge.

c) Removing of surplus materials and stacking all as directed by the Engineer-in-Charge.

12 Before tendering, the Bidders are advised to inspect the site of work, its environments and be well acquainted with the actual working, restrictions in airport service area, security procedures for entry of men and material, prevalent conditions, position of materials and labour, General and Special Conditions of contract, Instructions to Bidders, Drawings and Specifications, CPWD DSR and all other documents, which form part of the agreement to be enlisted into.

13 The tendered rate quoted is for the entire scope for the construction work along with drawings, facilities, and services etc., described at Design Criteria, Detailed Scope of Work, Technical Requirements and all other requirements. All the necessary items are assumed to be involved in the rate quoted for the entire work.

14 The following records to be maintained at site in co-ordination with Engineer-in-Charge and Agency:

a) Works diary for all works

b) Works passing Register / Material passing register for all works

c) Cube test register for all works

d) Site order book for all works

e) Hindrance registers for all works

f) Sample approval register for major works

g) Dismantled material / recovered items such as cut trees, rock / stones from the work site register for major works

h) Any other registers which OIC/EIC considers necessary for monitoring the works

i) Material Testing Register for major works

j) Inspection Register for major works

k) Bills register [showing bill submission date, bill details and passed amount for running bills / material advance bills] for major works.

l) Final bill registers for major works

15 All concrete shall generally conform to I.S. 456:2000. Any concrete that does not conform to required strength shall be redone at the cost of bidders. Concrete cubes will be prepared by the bidders and same to be tested as per code of practice at the cost of bidder as directed by Engineer- In-Charge.

16 Plank/Steel shuttering shall only be used as ordered by the Engineer-in-charge. The concrete shall be consolidated by Mechanical Vibrator, as directed by Engineer-in-charge.

17 Bailing out of sub soil water / Rain water, if required during excavation, shall be the responsibility of the bidder and no extra payment shall be allowed for bailing out of sub soil water.

18 Works shall be executed with the materials of Indian standards specifications of approved quality and manufacture and best workmanship.

19 The construction firm / Agency of the bidder should give an undertaking that they have not been blacklisted/ debarred from quoting by any Govt./PSU organizations in the last Five years from the date of Tender Notice.

20 Manufactured Sand can be used in Civil Works including plastering works and subjected to every load should accompany with a NABL Test Report/trip shall be accompanied with Material Test Certificate (MTC).

21 The Bidder may use Ready Mixed Concrete (R.M.C) without claiming for any extra cost subjected to pre-approval by HAL. The R.M.C shall comply with the requirements of approved design mix and the quality plan for the same shall include the Supplier’s certificate along with inspection of materials in the bins at the site of mixing by HAL at the cost of Bidder.

22 Works comprising of concreting work exceeding 6 cum per day involving casting of flooring, roofing, columns Retaining wall and other RCC members may compulsorily be undertaken with ready mix concrete or as directed by Engineer-in-Charge.

23 Instructions on safety code: General safety clauses: The Bidder shall take all safety precautions / measures and ensure safety for the works, he has been contracted to execute. He shall follow all relevant safety codes of HAL/CPWD and IS codes and safety manuals. The Bidder shall indemnify HAL from any consequences arising due to Bidder’s failure in respect of safety measures. Some of the more important measures are listed below. The Bidder shall implement any further measures which may be required as per the safety codes of HAL/CPWD/ IS codes etc. and the measures which the Engineer may call for during the execution of the work.

a) The Bidder shall engage labourers aged 18 years and above.

b) Suitable Technical devices shall be used as much as possible to avoid or limit the loads by manual transport

c) The Bidder shall engage suitably qualified persons for training / instructing working techniques, methods of lifting, putting down, unloading and stacking of different types of loads; with a view to safeguarding health & preventing accidents

d) The Maximum permissible weight which may be transported manually by a Male worker shall not be more than 50 Kgs.

e) As far as possible adult women workers should not be assigned to regular manual transport of loads. Women workers should not be assigned to manual transport of loads during pregnancy which has been medically determined.

f) Where adult women workers are engaged in the manual transport of loads the maximum weight of such loads should be substantially less than that permitted for adult Male workers

24 Scaffolding: Suitable scaffolds wherever required shall be provided for workmen for all work that cannot safely be done from the ground, or from solid construction except such short period work as can be done safely from ladders. When a ladder is used an extra labourer shall be engaged for holding the ladder and suitable footholds and handholds shall be provided on the ladder and the ladder shall be given an inclination not steeper than ¼ to 1 (1/4 horizontal and 1 vertical).

25 Guard Railing in Scaffolding / Staging / Platforms: Wherever required, Scaffolding or staging more than 3.25 meters above the ground floor or floor swung or suspended from an overhead support or erected with stationary support, shall have a guard rail properly attached, bolted, braced and otherwise secured at least 1 meter high above the floor or platform of such scaffolding or staging and extending along the entire length of the outside and ends thereof with only such openings as may be so fastened as to prevent it from swaying from the building or structures.

26 Working Platform / Gangway / Stairway: Wherever required, working platform, gangways and stairways shall be so constructed that they do not sag unduly or unequally, and if height of a platform or gangway or stairways is more than 3.25 meters above ground level or floor level, it shall be closely boarded, have adequate width and be suitably fenced provided with guard rail as described in Sl. No. 25 above.

27 Access to working platforms and other working places: Safe means of access shall be provided to all working platforms and other working places. Every ladder shall be securely fixed. No portable single ladder shall be over 5 meters in length. Width between side rails in a rung ladder shall in no case be less than 30 cm. for ladders up to and including 3 meters in length. For longer ladders this width shall be increased at least 6 mm. for each additional 30 cm. of length. Uniform step spacing shall not exceed 30 cm.

28 Hoisting Machines:

Use of hoisting machines and tackle including their attachments, anchorage and supports shall conform to the following:

a) Those shall be of good mechanical construction, sound material and adequate strength and free from patent defects and shall be kept in good working condition. Every rope used in hoisting or lowering materials or as a means or suspensions shall be of durable quality and adequate strength, and free from patent defects.

b) Every crane driver or hoisting appliance operator shall be properly qualified and no person under the age of 21 shall be in charge of any hoisting machine including any scaffold winch or give signals to operator.

c) In case of every hoisting machine and of every chain ring hook, shackle swivel and pulley block used in hoisting or lowering or as means of suspension, safe working load shall be ascertained by adequate means. Every hoisting machine and all gear referred to above shall be plainly marked with safe working load. In case of hoisting machine having a variable safe working load, each safe working load and the condition under which it is applicable shall be clearly displayed on the machine prominently. No part of any machine or of any gear referred to above in this paragraph shall be loaded beyond safe working load except for the purpose of the testing.

d) Motors gearing, transmission, electric wiring and other dangerous parts of hoisting appliances shall be provided with efficient safeguards; hoisting appliances shall be provided with such means as will reduce to the minimum, risk of accidental descent of load. Adequate precautions shall be taken to reduce to the minimum risk of any part of a suspended load becoming accidentally displaced. When workers are employed on electrical installations which are already energised, insulating mats, working apparel such as gloves, sleeves and boots, as may be necessary shall be provided. Workers shall not wear any rings, watches and carry keys or other materials which are good conductors of electricity.

29 Load tests: All cranes, hoisting machines etc. shall be load tested. Bidder shall submit test certificate from competent, authorised person before use.

30 Demolition works: Before any demolition work is commenced and also during the process of the work

a) All roads and open areas adjacent to the work site shall either be closed or suitably protected.

b) No electric cable or apparatus which is liable to be a source of danger over a cable or apparatus used by Bidder shall remain electrically charged.

c) All practical steps shall be taken to prevent danger to persons employed, from risk or fire or explosion, or flooding. No floor, roof, or other part of a building shall be so overloaded with debris or materials as to render it unsafe.

d) All blasting materials shall be stored and handled as per guidelines of relevant authorities.

Bidder shall erect and maintain barricades required in connection with his operation to guard or protect:

a) Excavation / Hoisting / Lifting areas

b) Slab Openings

c) Areas adjudged hazardous by Bidder’s or Engineer’s Inspection.

d) Existing property subject to damage by Bidder’s operations.

e) Bidder’s employees and those of his sub-Bidders shall become acquainted with HAL / Engineer’s barricading practice and shall respect the provisions thereof.

32 Prevention of Fire and Protection: All combustible waste materials, wood scaling, soiled rags, etc. should be removed daily and burned in suitable areas.

a) Fire, welding, and flame cutting should not be permitted in combustible areas. Fires and open flame devices should not be left unattended.

b) Smoking should be prohibited in all flammable material storages, viz. carpentry, paint shops, garages, service stations, etc. “No Smoking” signs should be posted on all such areas. Accumulation of flammable liquids on floor, walks, etc, should be prohibited. All spills of flammable liquids should be cleaned up immediately. Flammable liquids, lubricants, etc. should be handled and transported in safety containers and drums which can be kept tightly capped. Petrol or other flammable liquids with a flash point below 100 Deg F should not be used for cleaning purposes.

c) Oxygen cylinders should not be stored with combustible materials.

d) All electric installations should be properly earthed. Repairs should not be made on electrical circuits until the circuit has been de-energized.

e) Fire extinguishers & fire buckets, painted red, should be provided at all fire hazardous locations. Extinguishers should be inspected, serviced & maintained in accordance with manufacturer’s instructions. The inspections should be evidenced by notations on the tag attached to the extinguisher. Handling of Hazardous materials shall be as per statutory regulations. Necessary pre-coordination shall be undertaken with HAL Airport Fire Station In-charge.

33 Electrical Equipment: All temporary and permanent electrical installations, power distribution and supply required for execution of Work shall be carried out conforming to existing industrial and domestic safety rules and regulations. Important specific points to be noted are as under:

a) Meter room and main switches should be freely accessible at all times and fully protected against all weathers.

b) Power distribution system shall be identifiable with display marking on switches.

c) All power distribution shall be carried out with coated, adequately insulated and of appropriate current / load rating cables. It shall be securely routed for this purpose. No loose, naked, hanging wires shall be permitted.

d) Over load protection devices shall be installed whenever and wherever heavy current / load consuming construction or plant machinery susceptible to hazard is in use and as directed by the Engineer-In-charge.

e) Metallic plugs and sockets shall be used in field work. Switch board shall be in close proximity so as to have quick control over the supply.

f) Proper and adequate earthing connection to be provided for all installation, plant machinery and distribution system.

g) Hand lamps and inspection lamps shall be adequately insulated and guarded with wire mesh and will have proper plugs for use. Security and luminary light shall be secured firmly and protected to withstand all weather. Necessary pre-coordination shall be undertaken with HAL Airport Electrical In-charge.

34 Protective equipment / gears: All necessary personal protective equipment as considered adequate by the Engineer In-charge shall be available for use of the persons employed on the site and maintained in a condition suitable for immediate use; and the Bidder shall take adequate steps to ensure proper use of equipment by those concerned.

35 Workers employed on mixing cement concrete shall be provided with protective footwear & protective goggles, hand gloves.

36 Those engaged in handling any material which is injurious to eyes shall be provided with protective goggles.

37 Those engaged in welding works shall be provided with welder’s protective eye-shields.

38 The following safety equipment should be provided to workers as required and their use enforced. Rubber boots; hard toe protective safety boots; hard hats & helmets, safety belts; goggles for stone/concrete cutters, gas welding aprons, respirator shields, manila ropes and slings for life lines, gloves, flash lights, battery lamps, safety nets, boatswains’ chairs, helmets, life and ring buoys.

39 Items of personal wear should be maintained in serviceable condition and should before being reissued to other employees or returned to stores to be cleaned, sterilised, inspected and repaired, if necessary.

40 Loose and frayed clothing, hand rings, loose watches chains, etc. should not be worn around moving machinery or other sources of entanglement.

41 Other Safety Measures: Every receptacle used for raising or lowering stones, bricks, tiles, slates, or other subjects should be enclosed, constructed or designed so as to prevent the accidental fall of such objects.

42 All gears, tools, goods or loose material should be properly loaded into the bucket or receptacle in which they are being raised or lowered. If necessary, they should be properly secured or effective precautions should be taken to prevent their fall.

43 No timber or materials with projecting nails should be used in any work because they can be a source of danger to people.

44 Adequate precautions shall be taken to prevent danger from electrical equipment. No materials on any of the sites shall be so stacked or placed as to cause danger or inconvenience to any person or the public. The Bidder shall provide all necessary fencing and lights to protect public accidents and shall be bound to bear expenses of defence of every suit, action or other proceeding at law that may be brought by any person for injury sustained owing to neglects of the above precautions and to pay any damages and costs which may be awarded in any such suit, action or proceedings to any such person or which may with the consent of the Bidder be paid to compromise any claim by any such person.

45 First Aid and Industrial Injuries: Bidder shall maintain first aid facilities for his workmen. First aid appliance including an adequate supply of sterilised dressings and sterilised cotton wool should be maintained in a readily accessible place. Appliances should be kept in good order and they should be placed under the charge of a responsible person who should be readily available during the working hours.

46 Bidder shall make adequate arrangements for ambulance service and for treatment of injuries. Names of those providing these services shall be furnished to HAL prior to start of constructions and their telephone numbers shall be prominently posted in Bidder’s field office.

47 All critical industrial injuries shall be reported promptly to the Engineer-in–Charge and a copy of Bidder’s report covering each personnel injury requiring the attention of a physician shall be furnished to HAL.

48 Maintenance: All scaffolds, ladders and other safety devices mentioned or described herein shall be maintained in a safe condition and no scaffold, ladder or equipment shall be altered or removed while it is in use. Adequate washing facilities shall be provided at or near places of work.

49 Enforcement: To ensure effective enforcement of the rules and regulations relative to safety precautions, arrangements made by the Bidder shall be open to inspection by the Engineer-in–Charge or his representatives and the Inspecting Officers.

50 Displays: These safety provisions shall be brought to the notice of all concerned by display on a notice board at prominent places at the work spot. Persons responsible for ensuring compliance with the Safety Code shall be named therein by the Bidder.

51 Work permits: Bidder shall take work permits from concerned departments of HAL as per requirements before commencement of the work every day.

52 The bidder shall at his own expense arrange for the safety provisions in respect of all labour directly or indirectly employed for performance of the works and shall provide all facilities in connection therewith.

IS codes (Latest Revisions) As applicable to the relevant work

a) 3696‑1987 Safety code for scaffolds and ladders.

b) 4014 (part 2) -1986 Safety regulations for steel tubular scaffolding

c) 3764‑1966 Safety code for excavation work

d) 4081‑1986 Safety code for blasting and related drilling operation.

e) 4130‑1976 Safety code of demolition of building.

f) 4138-1977 Safety code for working in compressed air

g) 4912-1978 Safety requirements for floor and wall openings, railings and toe board

h) 7969-1975 Safety code for handling and storage of building materials

i) 13415-1992 Safety code for protective barriers in and around the building

j) 13416-(part2) – 1992 Recommendations for preventive measures against hazards at workplace- fall prevention

k) 5916‑1970 Safety code for construction involving use of hot bituminous material.

l) 7293‑1974 Safety code for working with construction machinery.

m) 8989‑1978 Safety code for erection of concrete framed structure.

n) 7205 – 1973 Safety code for Erection of Structural steel works

53 Definitions & interpretation clauses: “WORKS SITE” and “SITE OF WORKS” shall mean the extent of land which the company places at the disposal of the Bidder from time to time for the purpose of executing the contract works.

54 “DRAWINGS” shall mean the plans, sections, elevations and details of works annexed to this contract document and such further drawings as the Engineer-in-Charge/Vendor may issue from time to time, during the progress of works and shall include tracings and photographic prints.

55 “As specified” or “As directed” or “As specified and directed as per specifications” include the entire contents of these documents and also the instructions and/or “Drawings” issued by the Engineer-in-Charge/Vendor from time to time during the execution of work.

56 “CONTRACT” or “TENDER” shall mean the entire contents of these documents viz.,

a) Tender Notice.

b) Technical Bid as mentioned above.

c) Prequalification Profile.

d) Tender Drawings.

f) Instructions to Bidders.

g) Acceptance by the Accepting Officer and Work order by Officer-in-Charge.

h) General conditions of Contract, as per standard form.

i) Special Conditions of Contract.

j) Technical Specifications.

k) Particulars of specifications

l) Scope of Work.

m) Any correspondence that has taken place between the Bidder and HAL from the time the tender is submitted to the acceptance is communicated.

n) Letter communicating the acceptance of the Bidder, and Tender drawings.

57 “SSR” Standard Schedule of Rates shall mean the CPWD DSR with amendments there on as approved.

58 “Scheduled Bank” means a bank included in the second schedule to the Reserve Bank of India Act 1934, or modification there to.

59 Sufficiency of priced bill of quantities and tender: On the acceptance of his tender, the Bidder shall forthwith satisfy himself as to the correctness and sufficiency of his tender for the works as well as prices stated in the bill of quantities and the schedule of prices and within seven days of the acceptance of his tender he shall sign the acceptance, which shall be construed and taken as an acknowledgement on his part of his complete satisfaction and acquiescence in the sufficiency of the prices. The amount of the tender shall be the sum at which the Bidder agrees to execute the whole of the works set forth in the bill of quantities.

60 Bidder to execute contract with company: Tendered or agreed rate: The Bidder shall agree not to petition for revision of rates tendered by him under any circumstances at any stage of the work, either during execution or when the final claims/Bills are settled.

61 In the event of any error in the description or in the quantity in Schedule ‘A’ or any omission there from shall not vitiate the Bidder or release the Bidder from the execution of whole or any part of contract comprised therein according to the drawings and specifications, or from any of his obligations under the contract.

62 The Bidder shall satisfy himself or shall be deemed to have satisfied himself as to the nature of subsoil, the dimensions, levels, character and nature of all roads, existing drains, sewers, water, gas or other mains, electric cables and other things as regards any connection they may have with the works of the subject of the contract, and he shall also inspect the site works and surroundings, the means of access thereto and agree there from and he shall generally obtain his own information on all matters and things which can in any way influence his Tender. No claims for extra works or otherwise will be allowed in consequence of any misunderstanding, error, incorrect information on these points, or if any other inaccuracies in reference thereto, which may appear on the drawings or in the specification nor shall the contract be nullified in consequence of any such misunderstanding, error, incorrect information or inaccuracies.

63 Engineer-in-charge order to commence works and as to non-delivery of site: Setting out works notice: The Bidder shall set out the whole of the works & be responsible for the correctness of the position, levels & dimensions of several

works, according to the drawings & written instructions of the Engineer-in-charge. If at any time during the progress of the works any error appears or arises in the position, levels or dimensions of the several works, the Bidder, on being required to do by the Engineer-in-charge, shall at his own expense remove & amend the work to the satisfaction of the Engineer-in-charge, notwithstanding that he may have been assisted by the Engineer-in-charge in setting out the same. The Bidder shall observe, perform & comply with the requirements of all statutes & bye-laws.

64 Night works: Night works will be permitted subject to obtaining prior approval from HAL. However, no additional payment will be made for night work.

65 Watchman, lights etc., to be provided by the bidder: The Bidder shall at his own cost provide night watchmen at all parts of the work where necessary or required by the Engineer-in-charge. He shall also keep all open trenches, excavation or other dangerous places properly and sufficiently lighted between sunset and sunrise and shall provide and fix proper fencing, and hoardings. The Bidder shall also at his own cost erect temporary fences on the site of works where required by the Engineer-in-charge.

66 Testing of materials: Testing of materials will be made as per Quality Plan, in the field laboratory established at the site. However, certain tests which cannot be done at site shall be got done at NABL approved laboratory and expenditure on this account shall be borne by the Agency. No extra claim will be entertained.

67 Materials tools etc., brought on to works become the property of HAL during continuation of contract: All materials, tools, implements and other things brought by the Bidder upon the HAL’s works shall thereupon become, and shall continue to be the absolute property of HAL and be considered in its possession, the Bidder having only the right of using the same for the purpose of the contract. After the works have been completed and all obligations under the contract duly fulfilled, HAL shall return to the Bidder the tools, implements and surplus or waste materials then remaining upon the company’s works to be removed by him forthwith and cleared away. Nevertheless, HAL shall not at any time be liable for the loss of any of the said materials, tools, implements or other things, but the whole of this liability shall fall upon the Bidder, the same as if they had remained in his possession.

68 Power to vary/ alter works: HAL shall have full power and authority from time to time, and at all times to order works additional to the contract, and to make and issue such further drawings and to give such further instructions and directions as may appear necessary or proper for the guidance of the Bidder and the good and sufficient execution of the contract, the bidder will have to “obey and be bound by the said further drawings, instructions and directions according to the true intent and meaning thereof, and as fully and effectually as though they had accompanied, or has been mentioned or referred to in the original drawings and specification”. HAL shall also have power to vary or alter the levels or positions of any of the works, the subject of this contract, or may order any of the works contemplated thereby to be omitted with or without the substitution of any other works in lieu thereof, or may order any work or any portion of the work executed or partly executed, to be removed, changed or altered and, if needed other works shall be substituted in lieu thereof, and the difference of expense occasioned by any such increase, diminution or alteration so ordered and directed shall be added to, or deducted from the amount of the contract, agreeably at the prices for similar work set forth in the bill of quantities or failing which as a derivative to similar works in the schedule of prices attached thereto, and in the absence of such similar work being scheduled, then such work shall be carried out at the rates entered in SSR applicable at HAL and of specified zone minus/plus percentage which the total tendered amount bears to the estimated cost of the entire work put to tender.

69 HAL will in no case become liable to the payment of any charges in respect of any such conditions, alterations or deviations, unless the instructions for the performance of the same shall have been given in writing and signed by the Engineer-in-charge nor unless such instructions distinctly state that the matter thereof is to be the subject of an extra or varied charges, in the work order hereinafter set forth; or unless the claim thereafter shall be made in writing, signed by the Bidder and be made within the week in which the work is executed and the materials used, and before the same shall have been placed out of view, or beyond check or measurement; nor unless the value of any altered or varied works or of any further works, shall wherever practicable, have been determined and settled before such altered or varied or further works shall have been commenced. Such value in case of dispute, shall be ascertained by the Engineer-in-charge, who shall determine in all cases whether such previous determinations and settlements were practicable or not, and in all cases when he shall consider the same to have been practicable, the Bidder shall not be entitled to make any claim in respect of such altered, or varied or further works. It shall in the opinion of the Engineer-in-charge, in any special instance become necessary to execute any additional or substituted work, either wholly or in part “By the day” the claim therefore shall not to be recognized unless the Bidder shall have delivered to authorized Officer of HAL within one week day, and so on from day to day a true and exact list of the names, occupations, time and wages of the several workmen engaged during the previous day, on any and every such work in respect of whom a change “By the day” is intended to be made in the next succeeding weekly claim work in respect of whom a change “By the day” shall be made unless, in the opinion of the Engineer-in-charge, it is impracticable or unreasonable to determine the value of the amount of work in manner otherwise provided for in these General Conditions.

70 Works to be executed in approved manner: The works, the subject of the contract, specified and provided for, or that may be necessary to be done to form and complete any part thereof, shall be executed and completed in the best and most substantial manner, with materials of the best and most approved quality of their respective kinds, agreeable to the particulars contained in or implied by the specification, or as referred to and represented by the drawings and memorandum thereon/or as referred to by any of the said further drawings, instructions and directions, and shall be to the full satisfaction of the Engineer-in-charge. The Engineer-in-charge shall have full liberty at all reasonable times to inspect and examine the works, materials and workmanship which to him, may appear defective, unfit or improper for the several purposes to which they are applied, or intended to be applied, or are not in accordance with the specifications of the said drawings, memoranda instructions or directions respectively and every such time reject any or all of such works, materials and workmanship.

71 Works to be carried out with an expedition failing which HAL may employ bidders without vitiating the contract.

72 The Bidder shall commence to carry on the works with due diligence, and as much expedition as the Officer- in- charge /Engineer--in-charge may reasonably expect, having regard to the specified time of completion of the whole of the works. In case the Bidder fail to do so or neglect to provide proper and sufficient materials or to employ a sufficient number of workmen to execute the works then HAL shall have full power, without vitiating contract, to take the works wholly or in part of the hand of the Bidder, to engage or employ any other person or workmen, and to procure all requisite materials and implements for the due execution and completion of the said works and the costs and charges incurred by HAL in so doing shall be ascertained by the Accepting Officer and be competent for HAL to deduct the amount of such costs and charges along with overheads out of any sum or sums due or to become due from HAL to the bidder under this or any other contract.

73 Emergency powers: In the event of any accident or failure occurring in or on the works which in the opinion of the Engineer-in-charge requires immediate attention either during the construction or during the period of maintenance, HAL may, by their own or other workmen make necessary repairs at the expense of the Bidders.

74 Openings to be made for examination of works: Should the Engineer-in-charge require it for his more perfect satisfaction, the Bidder, shall at any period during the continuance of the contract pull down any part of the works, and make such openings, and to such extent, through any part of the works as the Officer-in-charge / Engineer-in-charge may direct, and the Bidder shall make such works good again to his satisfaction. Should the works be found faulty in any respect the whole of the expenses thereby incurred shall be defrayed by the Bidder, but of otherwise, by the HAL.

75 Precaution against injury to property adjacent to works in progress: The Bidder shall take special care, by the erection of temporary fences, and by every other means which circumstances may render necessary to prevent all injury and damage to or trespass upon the lands, roads, fences or property adjacent to the site of works, and he shall confine the passage of his workmen to existing roads and pathways.

76 Precautions against accidents or injury: The Bidder shall, at his own expense, share, protect, support, alter, restore, make good and maintain, as may be necessary, all water pipes, electrical cables and other things, which may be disturbed, exposed or injured during the execution of the works, or in consequences of the execution of the works and shall also provide for the continuous use of all pipes, electric cables and other things, the use of which may be liable to interruption during the progress of the works. The Bidder shall at his own expense restore all such water pipes, electric cables and other things to the satisfaction of the Engineer-in-charge, and he shall likewise, at his own expense, construct and maintain such works as may be necessary for the due permanent support of all such pipes, electric cables and any extra timbering which may be temporarily required, and all labour in fixing and removing the same and shall at his own expenses provide other things not within the construction of the works, and keep indemnified, HAL and its officers.

77 Rejected material: All rejected material will at once be removed from the site by the Bidder to such distance as may be desired, failing which HAL, after giving three-day notice in writing, may do so and recover the cost of removal from the Bidder.

78 Scope of completion: Completion includes completion of all works in accordance with plans and specifications, removal of all yard mess accumulated during construction, levelling and cleaning up the site and generally cleaning the whole building or works.

79 On intimation from the Bidder about the completion, the works will be inspected by the Engineer-in-charge and a completion certificate will be issued.

80 Dismissal of personnel: The Bidder shall on the request of the Engineer-in-Charge immediately dismiss from the work any person employed there who may in the opinion of the Engineer-in-Charge be unsuitable or incompetent to conduct himself and such person shall not be employed or allowed on the work without the permission of the Engineer-in-Charge.

81 During inclement weather the Bidder shall suspend concreting or plastering for such time as the Engineer-in-Charge may direct and shall protect such work in course of execution from damage by approved measures.

82 Should the work be suspended by reason of rain, strike, lockouts or any other cause, the Bidder shall at his cost take all precautions necessary for the protection of the work and shall make good any damage arising from any of these causes.

83 The Bidder shall at his expense cover up and protect from any cause, all new work and supply all temporary doors protection to windows, and any other requisite protection for the whole work executed, whether by himself or special tradesmen or sub-Bidders, and any damage caused must be made good by the Bidder at his own expense.

84 Sanitation of works: The Bidder shall, at his cost provide adequate latrine accommodation and keep the same in a clean and sanitary condition to the satisfaction of the Public Health Authorities and shall cause such latrines and night soil to be cleared away whenever and shall make good all works disturbed by these conveniences.

85 Sign board and hoardings: The Bidder shall not affix to place any placards or advertisement of any description or permit the same to be affixed or place in or upon any hoarding, gantry, building/structure other than that approved by the OIC/EIC.

86 Scientific and measuring instruments: Total station, Theodolite, levelling instruments, prismatic compass / chain, steel and metallic tapes and all other surveying and material testing instruments found necessary on the works shall be provided by the Bidder at his expense for the due performance of this contract as instructed by the Engineer-in-Charge.

87 Quality lab: The quality laboratory for field testing of materials and workmanship shall be set-up by the bidder at works site. This shall be in conjunction to the approved quality plan.

88 Damage to persons and property: The Bidder shall be responsible for all injury to persons, animals or things and for all structural and decorative item, damages to property which may arise from the operation or neglect of himself or of any nominated sub-bidder or any employees, of either, whether sub injury or damage arises from carelessness, accident or any other cause whatsoever in any way connected with the carrying out of his contract. The Bidder shall indemnify HAL and hold it harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid and also in respect of injury or damage under any Act of any legislature or otherwise and also in respect of any award of compensation or damage consequent upon such claim.

89 Damage & loss to private property & injury to workmen: The Bidder shall at his own expense reinstate and make good to the satisfaction of the Engineer-in-Charge and pay compensation for any injury loss or damage occasioned to any property or rights whatever including property and rights of HAL (or agents, servants or employees of HAL) the injury, loss or damage arising out of or in any way in connection with the execution or purposed execution of the contract and further the Bidder shall indemnify HAL against all claims enforceable against HAL or which would be so enforceable by a private person, in respect of any such injury (including claim resulting in death), loss or damage to any person whosoever or property including all claims which may arise under the Workmen’s Compensation Act 1923 or otherwise.

91 The Bidder shall visit the site prior to tender, as no claims will be allowed on the ground of ignorance of the conditions under which work shall be executed.

Time will be the essence of the contract and the Bidder is to complete the whole of work in the time stated in the tender, subject to the schedule of conditions.

a) The Bidder is to provide at all times during the progress of work and the maintenance period proper means of access, with ladders, gangways etc., and the necessary attendants to move and adopt as directed for inspection of their representatives. No separate rate will be allowed

b) The Bidder is to keep all persons under his control and within the boundaries of the site, and he will be held responsible for the care of the works generally until their completion including all works executed and materials deposited on the sites by himself or suppliers, together with all risks arising from weather, carelessness of apprentices, damage or loss by thefts or by any other cause and is to allow for all necessary watching and protective lighting.

c) The bidder [Proprietor / Authorized representative in case of partnership firm or limited or public limited or Government Organization] shall submit Police Verification Certificate to move inside HAL premises during execution of work and shall submit as affidavit in the prescribed format on non-judicial stamp paper of value Rs. 200/- for conduct and credibility of the labours engaged for the work to the security officer of the division through Engineer-in-Charge.

Sub-letting by the bidder: d) The Bidder shall not sublet whole of the work [back-to-back basis]. However, bidder is permitted to engage specialized agencies for part of the work with prior approval of Divisional Head on the recommendation of the Engineer-in-Charge. The Bidder shall only engage specialized agency for work where his domain expertise is not duly available. However, all statutory requirements such as ESI, EPF, Labour Licence etc., should be in the name of the principal Bidder only. Any such consent shall not relieve the Bidder from any of his liability or obligation under the contract and he shall be responsible for the acts, defaults and neglects of any sub bidder, his representative, servants or workmen as fully as if they were the acts, defaults or neglects of the Bidder.

92 Confidentiality:

93 The Bidder / Bidder / Agency shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Bidder / Agency agrees to use HAL’s data only for the purpose under this Tender / Contract / Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks, etc., Bidder / Bidder / Agency should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently.

a) Non-adherence to this confidentiality clause by the / Bidder / Agency shall be treated, as a material breach of this Tender / Contract / Agreement.

b) The provisions of this clause shall survive and remain in force notwithstanding the termination of this Contract / Agreement.

94 Special conditions of contract:

a) The Bidder/s shall visit the site to acquaint himself / themselves with the site conditions and study the drawings and specifications in detail prior to tendering and no claims will be entertained on the ground of ignorance or otherwise of the conditions under which the work shall have to be executed.

Site supervision:

b) The Bidder shall either himself supervise the execution of the contract or shall appoint competent and experienced Engineers on his own for supervision of the work. Where the Bidder is not a qualified Engineer or even if he is so qualified but in the opinion of the Accepting Authority, cannot give full attention to the works, the Bidder shall at his own expense employ adequate Engineers to supervise the work and to receive instructions from the Engineer-in-Charge.

(i) It may be noted that the above deployment is minimum. Further, team of Junior Engineers shall be deployed to assist the above team by bidder as and when required or as directed by Officer-In-charge in order to keep the pace / progress of work as desired.

(ii) The employment of Engineers as aforesaid shall be with the approval of the Accepting officer / Officer- In-Charge who may verify the qualifications / experience by referring the Original Degree / Diploma & Experience certificates.

(iii) In addition to the above, the Bidder shall also deploy experts as and when or as directed by OIC/EIC for specialized works.

(iv) The quoted rate shall be invariably including all the supervisory staff as mentioned above.

(v) On acceptance of the tender the Bidder shall furnish within 14 days to Engineer-in- Charge for his approval, site set up with list of Engineers, Supervisors and other staff to be employed by him with their date of joining as mutually agreed.

(vi) Non- deployment or less qualified staff deployed by a bidder will be treated as serious breach of terms of contract. Therefore, for the first-time bidder should be warned in writing and necessary recoveries shall be made for sub-standard work. For any subsequent breach, the bidder will be banned from business with HAL as per rules by keeping proper records.

(vii) All works shall be subject to examination and approval by the Engineer-in-charge. No work shall be covered up or put out of view prior to such approval and the bidder shall give due notice to the Engineer-in-charge or his authorized Representative, whenever any such work is ready and the Engineer-in-Charge or his authorized representative shall without unreasonable delay, attend for the purpose of examining such works.

(viii) In the event of the failure of the Bidder to give such a notice, he shall uncover any part of the works and/or make openings in or through the same as the Engineer-in-charge may direct for his verification and shall make good such part to the satisfaction of the Engineer-in-Charge at Bidder’s expense.

(ix) If any such part covered up or put out of view after being approved by the Engineer-in- Charge, is required to be uncovered subsequently, the same shall done by the bidder. If it is found on uncovering, the work was executed in accordance with the contract, the expenses of uncovering and / or making openings in and making good the same shall be borne by HAL.

Setting out of the buildings: (x) Foundations shall generally conform to the dimensions indicated in the drawings, unless the nature of soils after excavation examined by the Engineer-in–charge of works necessitates modifications. The foundation trenches for RCC columns and walls after excavation indicated on the drawings shall be got inspected, approved and certified by the Engineer-In-charge of works before laying concrete.

95 Provision of embedding electric conduits etc.: Provisions shall be made during the progress of work for embedding electric conduit etc., wherever necessary as directed. Opening shall be left for service lines, machine foundations as required and as per instructions of the Engineer-in-Charge.

96 Damage to service line etc., of HAL:

Care shall be taken in execution of work so as not to damage service line etc., coming in the way of construction. If any damage is caused to the line, the cost of replacing or repairs shall be borne by the Bidder.

97 The work schedule shall be submitted on the enclosed activity schedule along with the equipment & manpower mobilization schedule envisaged for timely completion of work within the stipulated time for completion of work.

98 Provision of machines, transport etc.:

Bidder shall provide himself with requisite number of welding sets, hoisting equipment, and transport vehicles etc., required for the complete satisfactory execution of work. The Bidder shall furnish list of specific equipments to be mobilized by him, of acceptance of contract as agreed / directed by the Engineer-in-charge.

99 Materials supplied by the bidder: The Bidder shall furnish / produce purchase vouchers and manufacturer’s test certificates of Structural Steel and steel from the reputed manufacturers / suppliers. In addition to the testing of materials, in accordance with Technical specifications and quality plan enclosed with this tender. However, OIC/EIC shall decide the usage of the same while in-corpora ting in the work based on the manufacturers test report and then test certificate obtained from the approved laboratory as per quality plan.

Cement required for the work when specified in the contract shall be Bidders own supply. The cement shall be of approved INDIAN MANUFACTURE Co., conforming in all respects with the latest Indian Standard specification for Cement including latest amendments as stated in technical conditions and shall be ISI marked.

Prior to commencing the work, the Bidder shall inform the Engineer-in-charge the brand of cement and the manufacturer’s name he proposes to use and if required, shall produce certificates from the firm from whom he obtains the cement. The Engineer-in-charge reserves the right of rejecting cement of any brand which has not established itself as a high-grade Portland cement and has not for three years or more given satisfactory result in use under climatic or other conditions of exposure similar to those of the works proposed.

a) Bidder binds to deliver the cement on the work so as to allow ample time for testing in order that if a brand or batch fails at the test there will be time to receive and test other cement before it is required to be used. This is to ensure that there shall be no delay on the works consequent on the rejection of the cement, which does not satisfy in the test from Authorized laboratory. Failing this, the responsibility for such delay will rest on the Bidder.

b) Immediately after the work order is signed, Bidder shall procure and store at the site of the works such stock of cement as the Engineer-in-charge directs to do so for satisfactory completion of work. The Bidder shall give to the Engineer-in-Charge notice of the arrival of each consignment of cement on the work and shall give the Engineer-in-charge sufficient time for testing the same before it is issued on the work. Only cement certified by the Engineer-in-charge to conform to Indian Standard Specification shall be used on the works. The Bidders shall maintain a register at the work spot for the receipt and use of cement on the work and such entries shall be got attested daily by the Engineer-in-Charge or his authorized representative.

c) Quantity of cement used on the works shall conform to cement co-efficient schedule. If in the event of being discovered that the quantity of cement used is less than the quantity ascertained as herein before provided, the cost of the quantity of cement not so used shall be recovered from the Bidder.

d) All rejected cement not conforming to technical specifications shall be removed by the Bidder from the work spot immediately at his own risk and cost.

e) The cement shall be stored in barrels or bags at the site on a wooden floor or a platform not less than 1’ above the ground level staked in rows of 10 bags high 2’ clear from the walls in a covered shed affording adequate protection against the weather and moisture from any source.

f) After completion of work, the theoretical quantity of cement to be used on work shall be calculated on the basis of cement co-efficient schedule for various items of work involving the use of cement.

g) Over the theoretical quantity of cement, a variation of 3% plus/minus shall be allowed.

h) In the event of it being discovered that the quantity of cement used is less than the quantity ascertained as herein before provided (allowing variation on minus side as stipulated above). The cost of the cement not so used shall be recovered from the Bidder on twice the basis of Market Rate plus 10% to cover profit and overheads deemed to have been allowed in the tender rate.

Structural steel / reinforcement steel:

i) Mild steel / HYSD / TMT and Structural steel required for the work shall be Bidders own supply. The structural steel / reinforcement steel elements shall be of approved Indian Manufacture conforming in all respects with the appropriate Indian Standard Specification.

101 Prior to commencing the work, the Bidder shall inform the Engineer-in-charge the brand of steel and the manufacturer’s name he proposes to use and if required, shall produce certificates from the firm from whom he obtains the Structural Steel. The Engineer-in-charge reserves the right of rejecting Structural Steel / reinforcement steel of any brand.

102 Bidder binds to deliver the Structural Steel / reinforcement steel on the work so as to allow ample time for testing in order that if a brand or batch fails at the test there will be time to receive and test other Structural Steel / reinforcement steel before it is required to be used. This is to ensure that there shall be no delay on the works consequent on the rejection of the Structural Steel, which does not satisfy in the test. Failing this, the responsibility for such delay will rest on the Bidder.

103 Immediately after the work order is signed, Bidder shall procure and store at the site of the works such stock of Structural Steel / reinforcement steel as the Engineer-in-charge directs to do so for satisfactory completion of work. The Bidder shall give to the Engineer-in-Charge notice of the arrival of each consignment of Structural Steel / reinforcement steel on the work and shall give the Engineer sufficient time for testing the same before it is issued on the work. Only Structural Steel / reinforcement steel certified by the Engineer-in-charge to conform to Indian Standard Specification shall be used on the works. The Bidders shall maintain a register at the work spot for the receipt and use of Structural Steel / reinforcement steel on the work and such entries shall be got attested daily by the Engineer-in-Charge or his authorized representative.

104 All rejected steel not conforming to the appropriate Indian Standard Specifications shall be removed by the Bidder from the work spot immediately at his own risk and cost.

105 Rates for all items involving use of structural steel / reinforcement steel shall be based on the price of structural steel conforming to IS as mentioned in technical specifications.

106 Rates for all items involving use of Structural Steel / reinforcement steel conforming to IS as mentioned in technical conditions.

107 Specification: Measurement and rates as otherwise provided shall conform to conditions stipulated in section steel and iron work of specification of CPWD.

108 After the completion of work, the theoretical quantity of steel section to be used on works shall be taken as the quantity required as per design or as authorized by the Engineer-in-charge including authorized lappages plus 5% wastage due to cutting into pieces. Over this theoretical quantity plus 5% and minus 4% shall be allowed as variation due to wastage being more or less.

109 In the event of it being discovered that the quantity of steel used is less than the quantity ascertained as herein before provided (allowing variation on the minus side as stipulated above) the cost of the quantity of steel not so used shall be recovered from the Bidder at twice Market Rate plus 10% to cover profit and cartage to site deemed to have been allowed in the tender rates.

110 The provisions made above are without prejudice to the right of the Company to take action against the Bidder under the condition of the contract for not doing the work according to the prescribed specifications.

111 Fabrication of structural steel by the bidder on acceptance of work and cutting & bending of reinforcement steel:

The tender rate for steel work shall be deemed to include for all works with fabrication drawing. The work “Fabrication” does not however include any manufacturer’s job. The shop drawing for Fabrication to be submitted for the approval of OIC/EIC. The Fabrication at site shall confirm to the approved shop Drawings.

a) The bar bending Schedule for reinforcement steel shall be submitted for the approval of Engineer-in-charge and the work thereafter shall be executed as per the approved drawing.

b) All other materials required for the work shall also be supplied by the Bidder. These shall conform to appropriate Indian Standard Specification and procured from approved manufacturer.

c) Supply of electricity and water:

112 a) Electricity:

The LT power supply if available at the project site, shall have to be tapped off by the successful bidder / bidder from the tap off point indicated to him by the HAL authorities at their own cost. The successful bidder has to lay the cables, provide required joints and terminate to their power supply board which consists of suitable rating energy meter, safety devices like MCB / MCCB / ELCB etc., for control and distribution. In case, the meter goes out of order, the assessment of electric or energy consumption as made by HAL’s, Engineers shall be binding on the bidder. The energy will be as chargeable basis based on the prevailing norms set by M/s BESCOM towards temporary power connection towards construction purpose. The supply shall not be given unless the temporary electric installation is certified as safe by the Engineers of Electrical section. However, no claim for extension of work shall be entertained on account of non-availability of power by HAL, the bidder thus shall have his own back-up arrangement for such circumstances. In case power supply is not available at the project site, the agency shall arrange the same without any extra claims on this account.

i) Bidder should make their own arrangements for supply of water. Water if available only will be supplied by HAL and the Bidder shall be charged for the quantity of water consumed by him at Rs.100/- per 1000 litres. The Bidder shall make his own arrangements to tap and store water from the point indicated by the water supply section. The Bidder should also provide a meter. In case the meter is not provided or the meter goes out of order, the assessment of water consumption will be based on Rs.20/- per thousand rupees value of work done priced only in respect of such items where the consumption of water is involved.

ii) Further, bidder may dig bore well with the approval of HAL at his cost. No recovery shall be made for the water used. On completion of the work, bore well may be handed over to HAL along with accessories as is where basis without any claim for the bore well expenses incurred by the Bidder.

113 Payment of GST:

Payment of GST on works contract is the entire responsibility of the bidder.

114 Progressive execution:

The Bidder/s shall agree to execute the work progressively in co-ordination with the concerned Officers of HAL and as directed by the Engineer-in-Charge.

115 Specification in CPWD enforce:

The specification in CPWD and DSR are referred to as HAL SSR shall apply to the contract to the extent applicable.

116 Time delay and extension:

Bidder shall keep a record of physical hindrance at site, a hindrance register shall be maintained at site and it shall be attested by the Engineer-in-charge or his authorized representative at site, as and when the hindrance has occurred.

117 If the works be delayed:

by force majeure, or

a) by reasons of abnormally bad weather, or

b) by reasons of civil commotion, local combinations of workmen strike or lockout, affecting any of the tradesmen employed on the work, or

c) by reasons of delay on the part of nominated suppliers which the Bidder has in the opinion of Engineer-in-Charge taken all practical steps to avoid or reduce or

d) by reasons of delay on the part of the Bidder or tradesmen engaged by HAL in executing works not forming the part of contract, or

e) by reason of any other cause, which in the absolute discretion of Accepting Officer is beyond the control.

Then in such case the Accepting Officer may grant fair and reasonable extension in the completion dates of individual items or work for which the separate period of completion is mentioned in the contract documents or work order as applicable. Upon the happening of any such event causing delay, the Bidder shall immediately give notice thereof in writing to Engineer-in-Charge but shall nevertheless use constantly his best endeavour to prevent or make good the delay and shall do all that may reasonably be required to the satisfaction of the Engineer-in-Charge to proceed with the works. Extension of time as granted above shall be communicated to the Bidder by the Engineer-in-Charge in writing and shall be final and binding.

f) No claims in respect of compensation or otherwise, however, arising as a result of extension granted shall be admitted.

Suspension of work:

The Bidder shall suspend execution of the works or any part or parts thereof whenever called upon in writing by the Accepting Officer to do so and shall not resume work thereon until so directed in writing by the Accepting Officer. The Bidder will be allowed by the Accepting Officer an extension of time (Not less than the period of suspension) for completion of the items or group of items of work for which a separate period of completion is given in the contract and of which the suspended work forms part but no other claims in this respect for compensation or otherwise, however, shall be admitted.

118 Enclosures:

General Conditions, Special Conditions of contract, Tender Notice, Instructions to Bidders together with Technical Specifications, Tender drawings will form part of the contract.

119 Modification of specifications:

No modifications or changes of specification in the Tender Drawings, Technical Specification and Scope of work will be accepted & such tenders are liable to be rejected.

120 Recovery for any excess payment made:

Should there be any excess payments made inadvertently to the Bidder on this account or in any other contract, HAL shall recover such amount from the Bidder either by deducting the amount from any sums that may be due or may become due to the Bidder by HAL on any account whatsoever from this or any other contract or from the security-cum-earnest money deposit made by the Bidder.

121 Dismantled materials:

Materials obtained from demolition / dismantling work, shall remain with the Bidder at his own risk till such time the Bidder removes them to the HAL Stores. Should the Bidder fail to remove such dismantled materials to HAL Stores within 10 days from the date of completion, the Engineer-in-Charge will be entitled to remove them at the risk and cost in all respects of the Bidder.

122 Movement of RCC due to temperature:

To prevent movement of RCC due to temperature difference, the top of wall on which the slab rests should be plastered smooth and spread with a layer of sand before casting the slab. Lintels with chajja when cast monolithic should be provided with a lug in the centre so as to prevent the ingress of moisture on to the inner face of wall.

123 Arbitration in case of dispute or difference between HAL and any other public sector enterprise or govt department:

In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between HAL/central public sector enterprises (CPSEs)/Port Trusts inter se and also between CPSEs and Government Departments / Organizations (excluding disputes concerning Railways , income tax, customs & excise departments), such dispute or difference shall be taken up by either party for resolution through AMRCD as mentioned in DPE OM No. 4(1)/2013-DPE(GM)/FTS-1835 dated 22.05.2018. The parties in the dispute will share equally the cost of Arbitration as intimated by the Arbitration.

124 Jurisdiction of the court:

All disputes and differences arising out of or in connection with any matter under the contract shall be tried by courts situated at Bangalore only.

125 Workmen’s compensation act and other labour act:

The Bidder shall employ labour, in sufficient number to maintain the required rate of progress and of quality to ensure workmanship of the degree required by the specification and to the satisfaction of the Engineering Service. The Bidder shall remain liable for the payment of all wages or other money to his work people or employees under the Payment of Wages Act 1963, Employer liability Act 1933, workmen’s compensation Act 1923, ESI Act or any other Act or enactment relating thereto and rules framed there under from time to time. The Bidder shall engage labour only on and during the hours of working day unless he obtains the prior written approval of the Engineer-in-charge to do otherwise. If such approval is given no liability in respect of any excess cost arising there from shall be incurred by the Management.

The Bidder shall pay wages not less than fair wages to labourers, workmen engaged by him on the work fair wage means wage for the various categories of labour workmen fixed from time to time by the Labour Authorities of the area. The Bidder shall ascertain the minimum fair wage prevailing in the area before submitting tender. The Bidder should also abide by all the regulations of labour in regard to the payment of wages, wage period, deduction from wages, recovery of wages not paid and deduction unauthorized made, maintenance of wage book, wage slip, publication of scale of wages and other terms of employment, inspection and submission of periodical returns and all other matters of a like nature.

127 The Bidder shall abide by all the provision of the Contract Labour (Regulation and Abolition) Act 1970, Karnataka Rules 1974 framed there under, which the Bidders are expected to have gone through before quoting for the tender, which interalia contain the following: -

a) Safeguard the welfare and health of labourers.

b) Ensuring timely payment of wages to the labourers by the Bidders.

c) Provide Rest Rooms and Canteen Facility and First Aid Facility.

d) Obtain Registration Certificates and License issue by the competent authority.

e) The Bidder shall duly comply with all the requirement of the Labour Law, Minimum Wages Act, wherever it is applicable. Contract Labour (Regulation and Abolition) Act, Workmen Compensation Act, Provident Fund Act and the Rules made there under, Employees States Insurance Act and other Acts are as applicable from time to time and shall keep HAL fully indemnified & harmless against any action or proceedings, costs of claims, loss or any liability arising against HAL at the instance of the workmen employed by the Bidder, or of authorities under the respective Acts & against breach of any of the provision of the above said Acts.

128 The Bidder shall also comply with the requirements of act regarding the employment of the Child Labour.

129 In so far as it relates to complying with provision of Provident Fund Act 1963 and the scheme framed there under, and Employees State Insurance Act, by the Bidder, the Company shall be entitled to recover from the Bidder (in case the Bidder fails to comply) all sums and charges paid / payable or incurred by HAL in connection with the Provident Fund in respect of the Bidders workmen such sums including their contribution, cost of administering the act and administrative expenses incurred by HAL etc., as also the sums payable in respect of which workmen employed by the Bidder towards the Employees State Insurance contribution, for this purpose the Bidder shall furnish to HAL at the commencement of each month the particulars of persons employed by the Bidder together with the length of service of such employees and the details of Provident Fund Benefits extended to them.

130 The contribution of Provident Fund which is at present 12% or as revised shall be recovered from the wages of labourers by the Bidders and the Bidder, as an employer shall also have to contribute an equal amount and remit the same to PF authorities latest by 15th of every following month or as per Law.

a) Under the ESI Act 1948, as amended from time to time the Bidder shall have to recover employees’ weekly contributions from their wages and also the Bidder as an employer shall contribute his weekly contribution as shown in the table below and remit the same to ESI authorities latest by 15th of the following month or as per Law.

b) The Bidder shall maintain Register showing the names, addresses and other particulars of the insured persons and also obtain ESI / Medical Identity Cards and distribute them to his labourers as employed by him.

131 Minimum daily wage of employee

As notified by Statutory Government Agency from time to time Employee’s contribution (recoverable from Employee Employer’s contribution Total contribution (Employees & Employer’s contribution

Note: The above are current rates as notified under ESI Act and subject to revision by the Government any time. 0.75% of the wages (Rounded off to higher rupee) 3.25% of the wages 4% of the wages

132 Penalty for non-payment of statutory contribution like ESI, PF etc:

The bidders are required to comply with the provisions of ESI & PF Act. The bidders shall be required to indemnify HAL for any liabilities arising on an account of ESI & PF Act as per the proforma in the tender.

a) The Contribution such as ESI, PF etc. paid to the respective authorities to be made on or before 15th of every month, otherwise interest or penalty charged by the respective Authority on such payment is to be paid by the bidder. If the authorities demand, such amount shall be recovered from the payment of bidder which is due from HAL and remitted to the respective authorities.

Labour license:

b) The bidder shall obtain labour license from Competent Authority [Central Government] within thirty days of issue of acceptance and submit to the Officer-in Charge / Engineer-in-charge. The cost of obtaining license i.e., license fee etc., shall be borne by the bidder. However, Bidder shall not commence the work without obtaining valid labour license. The bidder shall also submit an Indemnity Bond (as per the pro-forma enclosed) executed on a stamp paper of Rs.200/- indemnifying HAL against all the statutory requirement of the Labour Department.

133 Corrupt or fraudulent practices:

The Employer requires that the Bidders / suppliers / Bidders under this contract, observe the highest standard of ethics during the procurement and execution of this contract. In pursuance of this policy the Employer:

a) Defines, for the purpose of these provisions, the items set forth below as follows.

b) “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and

c) “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Employer, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Employer of the benefits of free and open competition.

d) Will reject a proposal for award of work if he determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.”

e) Will declare a Bidder in- eligible, either indefinitely or for a stated period of time to be awarded a contract / contract if he at any time determines that the Bidder has engaged in corrupt and fraudulent practices in competing for, or in executing, the contract.”

Interpretation:

f) In interpreting the conditions of contract, singular also means plural, male also means female or neuter and the other way around. Headings have no significance. Words have their normal meaning under the language of the contract (English) unless specifically defined. The OIC/EIC or his nominee will provide instructions clarifying queries about the conditions of contract.

134 If sectional completion is specified in the contract data, references in the conditions of contract to the works, the completion date, and the intended completion date apply to any section of the work (other than references to the completion date and intended completion date for the whole of the works).

The Bidder shall take all steps necessary to ensure that all persons employed on any work in connection with the contract have notice that Indian Official Secrets Act, 1923 (XIX of 1923) applies to them & will continue to so apply even after the completion of such works under the contract.

a) The contract is confidential and must be strictly confined to the Bidders own use (expect so far as confidential disclosure to Sub-Bidders or suppliers is necessary) and to the purpose of the contract. All documents/drawings thereof and there from furnished to the Bidder shall be returned to the Employer on completion of the work or the earlier determination of the contract (cost non-refundable).

b) The Bidder shall employ only Indian Nationals as his representatives, agents, servants and workmen and verify their antecedents and loyalty before employing them for the work. He shall ensure that no person of doubtful antecedents and nationality is in any way, associated with the works. If for reasons of technical collaboration or other consideration, the employment of any Foreign Nationals is unavoidable, the Bidder shall furnish full particulars to this effect to the Accepting Officer at the time of submission of his tender.

c) HAL or his nominee shall have full powers and without giving any reason to require the Bidder immediately to cease to employ in connection with this contract any representative, agent, servant, workmen or employee whose continued employment is in his opinion undesirable. The Bidder shall not be allowed any compensation on this account.

d) The Bidder shall fully indemnify HAL or the Agent, servant, or employee of HAL against any action, claim or proceeding relating to infringement or the use of any patent or design rights, or any alleged patent or design rights and shall pay any royalties which may be payable in respect of any articles or part thereof included in the contract. In the event of any claims being made or, action brought against HAL or any agent, or servant or employee of HAL in respect of any of the matters aforesaid, the Bidder shall immediately be notified thereof for taking necessary action provided that payment of indemnity shall not apply when such infringement has taken place in complying with the specific directions issued by HAL in writing but the Bidder shall pay any royalties payable in respect of any such use.

136 Responsibility of bidder against risks:

During currency of the contract, it shall be the responsibility of the Bidder to safeguard all materials (tools, tackles, plant, equipment etc. either issued by HAL or brought by the Bidder), against all losses, damages, on account of thefts shortages, fire or any reasons whatsoever and HAL shall not be responsible for loss, damages etc. as aforesaid. The Bidder shall solely be responsible for protecting and securing such property

137 Inspection of work:

The Engineer-in-Charge shall have power at any time to inspect and examine any part of the works either at the manufacturing plant or at the site of execution and the Bidder shall give such facilities as may be required to be given for such inspection and examination.

138 Should the Engineer-in-Charge consider, at any time during the construction or reconstruction or prior to the expiration of the maintenance period, that any work has been executed with unsound imperfect or unskilful workmanship or of a quality inferior to that contracted for, or not otherwise in accordance with the contract (in respect whereof the decision of the Engineer-in-Charge shall be final binding and conclusive), the Bidder shall on demand in writing from the Engineer-in-Charge specifying the fault, notwithstanding that the same

may have been inadvertently passed, certified and paid for, forthwith rectify or remove and reconstruct the work so specified, in whole or in part as the case may require, at his own expense to the entire satisfaction of the Engineer-in-charge, and in the event of his failing to do so within a period to be specified by the Engineer-in-Charge in its demand aforesaid, HAL may carry out the work by other means at the risk and expense in all respects of the Bidder. However, the liability of the Bidder under these conditions shall not extend beyond the maintenance period except as regards workmanship which the OIC/ EIC shall have previously given notice to the Bidder to rectify.

139 In case HAL carried out any work at the risk and expense of the Bidder under the provisions of this condition HAL may do so by any means and agency at their sole discretion and the cost thereof as certified by the Engineer-in-Charge shall be final, binding and conclusive on the parties.

140 Approval of works by stages:

All work consisting of more than one process shall be subject to examination and approval at each stage by the Engineer-in-Charge or his nominee thereof and the Bidder shall give due notice in writing to the Engineer-in-Charge when such stage is ready. Approval of works by stages shall be recorded in Stage Passing Register. In default of such notice being received, the Engineer-in-Charge shall be entitled to disallow the work or any part thereof at any time he may choose and in the event of any dispute, the decision of the Engineer-in-Charge thereon shall be final and conclusive.

141 If any work is so disallowed, the same shall be redone by the Bidder at his cost to the satisfaction of the Engineer-in-charge. Also, in the event of failure of the Bidder to give notice, he shall uncover any part of the works and/or make openings in or through the same as the Engineer-in-charge may direct for his verification and shall make good such part to the satisfaction of the Engineer-in-charge at the Bidder’s expense.

142 Insurance of work against damage and loss due to fire, tempest floods, earth-quake, riot, civil war, insurrection and against damage by air-craft:

The Bidder’s All Risk (BAR) policy shall be taken for the risk to commence from the date of Actual Commencement of Work as per Work Order for Contract Sum till Actual Completion of work against Fire, lightning, explosion, impact, flood, inundation, storm, earthquake, subsidence, landslide, theft, burglary, riot and strike and terrorist damage. The policy compensates individual against death, loss of limbs, loss of eyesight, permanent total disablement, permanent partial disablement and temporary total disablement, solely and directly resulting from accidental injuries.

Any item not covered under above policy shall be the responsibility of bidder. The policies of the bidder shall remain in force throughout the period of execution of the works except for any specific insurance covers necessary for a shorter period. Before commencing the work, it shall be obligatory for the bidder to obtain, at his own cost, insurance cover in the joint name of the bidder and HAL under the following requirements: -

a) Liability for death or injury to any person or loss to any property (other than the work) arisen out the performance of the Contract.

b) Construction plant, Machinery and Equipment brought to site by the Bidder Any other insurance cover as may be required by the law of the land like workmen Insurance etc. with insurance office approved by the Accepting Officer. Such insurance shall be affected from reputed Companies (First Class Insurance Company duly approved by IRDA), as agreed by Engineer-in-Charge in the name of HAL and shall be for the full value of the contract sum. The Bidder shall lodge with the HAL the policies and receipts of the premium for such insurance and shall maintain such policies in force until the entire completion of the work as certified by the Engineer-in-Charge.

c) In case of such loss or damage as aforesaid, the money payable under any such insurance shall be received by HAL. This will be subject to Risk covered.

d) Claims on realization shall be passed to the Bidder according to value of the claims accepted by the insurance company for his damaged portion of work after deducting 15% towards services rendered by the Employer / Engineer for processing the claim(s). The amount so disbursed to the bidder(s) shall be limited to the amount calculated on the basis of his accepted rates in the contract with the Employer / Engineer.

e) The Bidder shall also obtain any additional insurance cover as per the requirement of the contract in the event of his contract not having been previously cancelled under contract conditions.

f) Such insurance shall be one in respect of all works, unless otherwise expressly specified in the tender conditions.

g) If the bidder fails to effect or keep in force or provide adequate cover as acceptance to the Engineer-in-Charge in the insurance policies mentioned above, then in such cases, the Engineer-in-Charge may affect and keep in force any such insurance or further insurance on behalf of the bidder. The recovery shall be made at the rate of 1.5 times the premium /premiums paid by the Engineer-in-charge in this regard from the payment due to the bidder or from the bidder’s performance security. However, the bidder shall not be absolved from his responsibility and / or liability in this regard.

Progress review meetings:

The Bidder is required to attend progress review meetings regularly. The purpose of a progress review meeting shall be to review the plans for remaining work and to deal with the matters related to site work. The Engineer-in-charge or his nominee shall record the minutes of the progress review meetings is to provide copies of his record to those attending the meeting and to HAL, Bangalore. The responsibilities of the parties for actions to be taken is to be decided by the Engineer-in-charge either at the Progress review meeting or after the progress review meeting and stated in writing to all who attended the meeting.

143 Labour welfare cess:

It shall be the sole responsibility of the bidder as employer to ensure compliance of all the statutory obligations under the Building and other Construction Workers’ (Regulation of Employment and Conditions of Service) Act, 1996 (hereafter referred as “BOCW Act”) and the Building and other Construction Workers’ Welfare Cess Act, 1996 (hereafter referred as “Cess Act”) and the rules made there under. The bidder undertakes that it shall apply and obtain registration certificate specifying the scope of work under the relevant provisions of the Construction Workers’ Act from the appropriate Authorities prior to commencement of work under the Contract.

144 The bidder undertakes and agrees that HAL shall make payment to the bidder with respect to invoices pertaining to civil works and other construction works post deduction of the cess levied at the rate of 1% on the cost of construction, in accordance with the statutory provisions governing the transaction.

145 If at any point of time during the contract period, non-compliance of the provisions of the Construction Workers’ Act and the Cess Act, and the rules made there under is observed, HAL reserves the right to withhold a reasonable amount from the payables to discharge any obligations on behalf of Bidder. The bidder shall declare to undertake any liability or claim arising out of employment of workers and shall indemnify HAL from all consequences / liabilities / penalties in case of non-compliance of the provisions of the BOCW Act and the Cess Act.

146 List of approved makes / brands:

Item Make / Manufacture

Ordinary Portland Cement 43/53 Grade (OPC) Birla, ACC, J.K cement, RAASI, Coromandel, Ultratech, Ramco, Ambuja, Dalmia or approved by ICI.

White Cement/Putty Birla, Rajshree, ACC, J.K cement, RAASI, Coromandel, Ultratech, Ramco, Ambuja

Putty Birla White, JK White, Laticrete

Reinforcement Steel (HYSD/ TMT) Asian Paint, Berger, Nerolac, ICI, J.K., Birla.

Structural Steels for use in Structural Members. SAIL, TATA, Vizag Ispat [RINL], Jindal.

Structural Steels works Like Window grills, Handrails, cable trench covers, etc. SAIL, TISCO, Vizag Ispat [RINL], Jindal.

Manufactured Sand confirming to IS 383 Triveni, Neo Sand, Chaitanya Enterprises, TAVARA, Jyothi, Solutions India Pvt ltd, Sand masters, AVS Tech building or reputed make.

Ready Mix Concrete (RMC) ACC, ULTRATECH, RAMCO, RMC or as approved by ICI.

147 HAL reserves the right to reject or accept any of the make given above without assigning any reasons and bidder is bound to supply other brands in the list.

148 List of testing laboratories (NABL Approved)

a) Shriram Institute for Industrial Research, Bangalore

b) Bureau Veritas, Bangalore.

c) Geological and Metallurgical Laboratories, Bangalore

d) Gooly Consultancy Services, Bangalore.

e) Any other NABL Approved Laboratory with the approval of OIC/EIC.

149 CEMENT CO-EFFICIENT SCHEDULE

Description of Item

cement concrete Mixed cement concrete delivered on banker Mix by volume Unit Cement Constant in Kg.

cement concrete Mixed cement concrete delivered on banker Mixed cement concrete using al in aggregate delivered on banker 1:1-1/2:3 Cubic Metre 402.83

Mixed cement concrete using all in aggregate delivered on banker MORTAR 01:05 Cubic Metre 312.63

Cement and Sand mortar 01:01 Cubic Metre 1058.83

Cement and Sand mortar Gauged mortar (Cement Lime and Sand Mortar) 01:02 699.05

Gauged mortar (Cement Lime and Sand Mortar) BRICKS 01:06 Cubic Metre 254.2

Brick work in well burnt bricks straight on plan or curve exceeding 6 metres mean inner radius, built in cement and sand mortar. 1:3 Cubic Metre 123 113.3

Brick work in well burnt bricks straight on plan or curve exceeding 6 metres mean inner radius, built in cement and sand mortar. 1:4 95.84 87.9

Brick work in well burnt bricks, straight on plan or to a curve exceeding 6 metres mean inner radius built in gauged mortar. 1:6 64.06 58.4

10mm (1/2 inch) thick rendering or screeding on brick or concrete surfaces in cement and sand mortar.

10mm (1/2 inch) thick rendering or screeding on brick or concrete surfaces in cement and sand mortar. 10mm (1/2 inch) thick rendering or screeding on brick or concrete surface in gauged mortar. 01:02 Square 11.79

01:03 Metre 8.41

01:03 Metre 3.38

Raking out joints to a depth of 10mm and flush keyed or struck pointing on brick work in cement mortar.

Raking out joints to a depth of 10mm and flush keyed or struck pointing on brick work in cement mortar. Raking out joints to a depth of 10mm and flush keyed or struck pointing on random rubble masonry uncoursed or brought to courses with 20mm thick joints, in cement mortar. 01:02 Square Metre 2.51

Raking out joints to a depth of 10mm and flush keyed or struck pointing on random rubble masonry uncoursed or brought to courses with 20mm thick joints, in cement mortar. 01:02 Square Metre 5.02

Struck, keyed or flush pointing to block in course or ashlar or concrete walling in cement mortar.

Struck, keyed or flush pointing to block in course or ashlar or concrete walling in cement mortar. Struck, keyed or flush pointing to squared rubble courses or uncoursed walling in cement mortar 01:02 Square Metre 1.39

Struck, keyed or flush pointing to squared rubble courses or uncoursed walling in cement mortar Bastard tucks or masons V joint pointing to squared rubble courses or uncoursed masonry in cement mortar. 01:02 Square Metre 3.95

Bastard tucks or masons V joint pointing to squared rubble courses or uncoursed masonry in cement mortar. Bastard tuck or masons V joint pointing to random rubble masonry uncoursed or brought to courses in cement mortar. 01:02 Square Metre 5.02

150 Mandatory tests to be conducted by bidder at his cost

Water Test Recommended Frequency Relevant Minimum Qty. of Sample required Bidders Compliance (Yes / No)

Sand (Fine Aggregate) Chemical and Physical properties for potable water One Test per source before commencement of work. IS 456-2000 1 Litre

Sand (Fine Aggregate) Coarse Aggregate a) Silt Content (Field Test) This is a routine test and should be carried out for sand for each source. IS 2386-1990 5 Kg.

b) Bulking of Sand (Field Test) 180CUM or part thereof or whenever moisture content is doubtful

c) Particle size distribution (Lab Test) 180CUM or part thereof or whenever moisture content is doubtful IS 383-1997

Coarse Aggregate Cement a) Aggregate Crushing value Once in beginning of stacking materials thereafter for every change of source IS 2386-1990 10 Kg.

b) Particle Size (Lab Test) 180CUM or part thereof for R.C.C work. For rest of work as desired by OIC/ EIC.

c) Flakiness Index and Elongation Index 180 CUM or part thereof for R.C.C work

a) Initial and Final setting time One Test for 300 Tonnes or part thereof and for every change of brand of cement IS 4032-1983 10 Kg.

Steel b) Compressive Strength IS 4031-1988

Brick Tensile Strength One Test per category for every consignment used in work IS 1786 3 Nos. of each category 1M length

a) Ultimate Tensile Stress

b) Yield Stress

c) % Elongation

d) Chemical Properties

Enamel Paints a) Wet Transverse Strength One Test for lot of 1,00,000 Tiles or part thereof IS 1237-1980 6 Nos.

b) Water Absorption

c) Abrasion Test

Synthetic Enamel Paints a) Drying Test One Test per each lot IS 2933 5 Kgs.

d) Residue on Sieve IS 2932

Aluminium Paints e) Water Coating IS 2339

f) Weight per litre

Other Paints g) Lead Restriction As applicable

Concrete a) Water Absorption One Test for every 5,000 Nos. or part thereof IS 13630-1993 6 Nos.

b) Crazing Test

Structural Steel a) Cube Test b) Slump Test (Field Test) 7 Days 28 Days IS 456-2000 6 Nos.

Moisture content and classification. One Test IS 11215-1991 As per Lab requirement

Note: Bidders to note that EIC may vary the frequency and testing of materials at his discretion. The above-mentioned frequency is minimum number of tests required. The materials which are not used in the work need not be tested.

151 The testing shall be arranged in any following National Accredited Bureau of Laboratories (NABL) if site laboratory doesn’t have equipments / machineries for performing the Tests.

a) Shriram Institute for Industrial Research, Bangalore

b) Bureau Veritas, Bangalore.

c) Geological and Metallurgical Laboratories, Bangalore

d) Gooly Consultancy Services, Bangalore

e) Any other NABL Approved Laboratory.

f) The test samples shall be taken in the presence of HAL Engineer.

152 The latest revision of IS Code shall be used.

153 The sample shall be collected jointly and submitted to NABL based on letter issued by HAL Officer-In-Charge addressed to concern laboratory. The Bidder shall bear the cost of Testing at the time of submission to laboratory and the Voucher /Bill copy as paid shall be submitted to HAL for reference. The Test report shall be received by HAL from the laboratory directly and copy of the report shall be provided to Site-Engineer of Bidder by HAL.

154 The material before incorporation in the work shall be informed to HAL along with Manufacturers Test report on direction of OIC/EIC may permit such materials for the work subjected to Laboratory Testing. Any adverse Test results, such material shall be removed from the site immediately and the work carried out shall be demolished / dismantled / removed from the site as directed by OIC/EIC.

155 The Testing of Materials along the frequency if not covered for any material shall be got it tested as per the frequency decided by Officer-In-Charge.

SECTION IV - TECHNICAL SPECIFICATIONS FOR CIVIL WORK FOR AIRCRAFT ARRESTING SYSTEMS (AAS)

Sl. No Requirements Bidders Compliance (Yes / No)

1 The technical specifications for civil works for installation and commissioning of AAS:

a Site survey by the Bidder: -

i) Identify the geometry i.e., slopes of existing runway including the shoulders and surrounding ground at proposed Aircraft Arresting System site.

ii) Soil condition at the system sites – Identification and classification by geological study.

iii) Determine possible connections to existing drainage network of the proposed site.

iv) Identification of existing ducting.

v) Identification of other installations that may be obstructions in arresting systems area.

vi) Identify the points of power supply

vii) Based on the sites survey data, Bidder will produce site specific drawings for foundation and pits.

b Design work by Bidder:

i) Design & structural drawings for all construction work according to local regulations and conditions, meeting the requirements of HAL and Bidder specification for civil works.

ii) Design of drainage to connect the existing drainage network and establish proper drainage for water runoff to avoid water logging/stagnation at the site.

iii) Design of power supply from existing Out Going boxes up to and including distribution panel in pits.

iv) As-built drawings shall be provided at the time of handing over the project.

c Construction work by the Bidder:

ii) Bar cutting and bending, foundation forming

iii) Installation of cast-in templates

iv) Concrete placing and curing

v) Supply and installation of fairlead tube

vi) Surface preparation/grading

vii) Refill around construction area and levelling

viii) Pavement of Tape sweep area and possible repair of runway surface around retract foundation

ix) Soil stabilization/ development works

x) Turf or alternative means

d Procurement of Pit accessories by Bidder:

i) Class F900 access hatch, ladder, distribution panel, lights, sump pump, air inlet filter and exhaust fan etc.

2 The list of drawings but not limited to, has to be submitted by the Bidder as mentioned below:

Description Technical Specification Quantity of each foundation

i) Foundation Pit As per OEM drawing Approved by HAL 8

ii) Foundation Fairlead tube As per OEM drawing Approved by HAL 24

iii) Fairlead tube installation As per OEM drawing Approved by HAL 8

iv) Foundation Deflector sheave As per OEM drawing Approved by HAL 8

v) Foundation Edge sheave ramped As per OEM drawing Approved by HAL 4

vi) Foundation Edge sheave stanchion ramped As per OEM drawing Approved by HAL 4

vii) Foundation Net suspension As per OEM drawing Approved by HAL 4

viii) Foundation Net anchor As per OEM drawing Approved by HAL 34

ix) Foundation Retract As per OEM drawing Approved by HAL 2

x) General concrete drawing, Hook Cable, Ducts for electrical and hydraulic power, pit to runway manhole As per OEM drawing Approved by HAL (2 systems in the scope)

xi) General concrete drawing, Net Barrier, Ducts for electrical and hydraulic power, pit to stanchion foundation As per OEM drawing Approved by HAL (2 systems in the scope)

xii) Equipment in Pit As per OEM drawing Approved by HAL 8

SECTION IV - TECHNICAL SPECIFICATIONS FOR SUPPLY AND LAYING ELECTRICAL AND CONTROL CABLE FROM AAS SITE TO CONTROL TOWER

Sl. No Requirements Qty. Bidders Compliance (Yes / No)

1 The Technical specifications for supply and laying the HDPE pipes, electrical and control cables including Junction Boxes, and Chambers work from AAS site to Control Tower:

a) Control Cable: 9000 Mtr.

Supply and laying in duct, PVC insulated 12 Core 2.5 Sq. mm, Multistrands Copper conductor 1100 V gr. Armoured U.G. Control Cable of 4500 Mtrs. as directed by Engineer-in-charge.

b) U.G. Power Cable: 4500 Mtr.

Supply & laying, testing and commissioning of 4 core X 35 Sq. mm PVC insulated aluminium stranded 1100 V gr. UG armoured Cable of 4500 Mtrs. as directed by Engineer-in-charge.

c) Excavation & filling-levelling: 900 Cu. Mtr.

Excavation of cable trench and space for Junction Boxes in all type of soils up to 700 mm below the ground level, 300 mm width and overall length 4500 Mtrs. (approx.), refilling, consolidating soil after HDPE Pipe Laying and completion of work as directed by the Engineer -in-charge and as per (2.10.1.2) of CPWD_DAR_VOL_I_CIVIL_2022.

d) Road Chipping and Re-concreting: 10 Cu. Mtr.

Chipping the existing 1:2:4 cement concrete road/pavements /flooring of 150 mm thick and removing debris from the work site, complete in all respect and re-concreting the chipped area as per (16.4) of CPWD_DAR_VOL_II_CIVIL_2022

e) Cable Connector Bus Bar-150 Amp. (Min.) with weather proof Box: Supply and installation of outdoor Cable Connector Bus Bar-150 Amp. (min.) Capacity Three Phase Neutral in outdoor weather proof Box mounted on MS Frame of suitable size for 3.5 core X 95 Sq. mm PVC insulated aluminium stranded 1100 V gr. UG armoured Cable, employing with necessary glands, end terminals, bolts and nuts etc. complete in all respect, as directed by Engineer-in-charge. 25 Nos.

f) Chamber for joints of Power Cable: 20 Nos.

Reinforced Concrete Cement Chambers (1000X1000X1000 mm) with 120 mm wall thickness and 150 mm thick reinforced Chamber Covers with lifting hook to be constructed for power cable junction and pulling & laying the control cable through HDPE pipe in excavated trench as per (5.1.2) of CPWD_DAR_VOL_I_CIVIL_2022

g) Concreting around the chamber: 60 cu. Mtr.

Hardcore filling with aggregate, spread and levelled in layers and executed 300 mm thick, watered and rammed to a true surface surrounding and below the 20 Chambers. The area dimension is 3000 mm X 3000 mm x 300 mm including chamber dimensions as per (4.1.8) of CPWD_DAR-VOL-I_CIV-2022. After hardcore filling, making Concrete Cement Pavement on the above same surrounding the 20 Chambers as per (4.1.2) of CPWD_DAR-VOL-I_CIV-2022.

Sl. No Requirements Qty. Bidders Compliance (Yes / No)

h) HDPE Pipe: 4500 Mtrs. (Each)

Supply and Laying two types of HDPE Pipes i.e., 63 mm & 120 mm, diameter and 4500 Mtrs. Of length of each with ISI marked along with all accessories like socket, band, couplers etc. conforming to IS14930, Part-II complete with cutting and fitting, jointing etc. in the existing trench for Power Cable and Control Cable as per 14.15 of DSR_2022 (E&M).

SECTION V - TECHNICAL SPECIFICATIONS FOR AIRCRAFT ARRESTING SYSTEMS (AAS)

Sl. No Requirements Bidders Compliance (Yes / No)

A This document describes the technical requirements relating to Aircraft Arresting Systems (AAS) required for HAL airport at Bangalore, India.

The installation shall consist of four independent Arresting Systems, Two at each end of the runway (one Retractable Hook Cable and one Net Barrier Arresting system).

The systems shall be designed for a runway width of 61 m.

The arresting systems shall be installed utilizing permanent re-enforced concrete foundations. The construction should be designed to minimize obstruction, by ramping of all foundations and installing main hardware in below grade pits, as to comply with ICAO annex 14 best practices for arresting systems.

Below grade pit:

Each pit shall be designed for the installation of the following accessories: hatch for entering, ladder, lights, inlet ventilation with filter, outlet electrical fan, sump-pump, etc.

B The Technical Specifications for Hook Cable (Pendant cable) Arresting System: -

The system shall be designed for 365m maximum run-out.

b) Compatible Aircraft: -

The arresting system shall be capable and optimized to arrest the aircraft at the given maximum speed 190 kt, maximum deceleration force 3.5g Nx, and the All Up Weight (AUW) from 08 to 30 ton.

Rewind of the Purchase Tape shall be possible in three (3) to five (5) minutes, and the control of the rewind shall be configured to allow for good control in lower speeds.

The rewind system shall be capable of tensioning the cable, meaning no less than one (1) ton of tension.

d) Raising and lowering of the Hook Cable (Pendant cable): -

The arresting system shall allow for the raising of Hook Cable above runway surface and for the lowering of the Hook Cable. The raised position shall have a clearance between bottom of the Hook Cable and the runway of 70 +10/-20 mm. The lowered position should lower the cable below the runway surface. The retractable function shall be hydraulically operated and possible to control from site and remotely controlled via control cables/ digital radio from ATC tower.

e) Support Blocks: -

The Support Blocks used for holding the Hook Cable in place shall be designed to break when directly hit by aircraft landing gear or aircraft hook. The Support Blocks shall be easy to replace without tooling in minimum time.

Sl. No Requirements Bidders Compliance (Yes / No)

f) Availability of raising and lowering of Hook Cable

The system shall be available to operate in instances of main power loss. Pressure in system to be stored in accumulators to allow for 3-5 up/down cycles without power. Retractable mechanisms shall be designed for default position “UP” in instances of complete pressure loss.

g) Communication from ATC tower: -

Communication shall utilize control cable/ disturbance free digital radio and allow the ATC operator to raise and lower the Hook Cable. The ATC panel shall indicate the position of the Hook Cable (up/down), as well as alarm/warnings that indicate if the system is unavailable to raise/lower.

h) Disabling of ATC tower control: -

To allow for safe maintenance operations at arresting system site, each system shall have the functionality to disable the remote control from ATC tower.

i) Clear text alarms/ warnings: -

The system shall be capable of giving alarm/warnings in clear text to the operator for efficient fault searching and maintenance. The minimum list of alarm/warnings to be included are:

o Malfunction of sump pump

o Flood, high water level

o Lightning protection triggered.

o Fuse triggered.

o Loss of communication.

o Self-lowering of retract box.

o Self-raising of retract box.

o Long charge time of hydraulic system

o Low pressure of hydraulic system

o Filter alarm/warning

o Overload tripped (loss of phase in electric pump motor)

o Safety Switch turned on/off.

o Low liquid level in hydraulic system

2) Main components: -

Each system shall consist of but not limited to the following main components: -

o Two (2) Energy absorber of type Rotary Hydraulic/Water Turbine brake, with pressure arm assembly

o Two (2) Electrical Rewind Assembly

o Two (2) Lead-off Sheave

o Four (4) Deflector Sheave for tape guidance in pit

o Two (2) Deflector Sheave for tape guidance outside pit

o Two (2) MIL-STD 8”x 0.344” Purchase Tape

o Two (2) Tape to Pendant Connector with protective cover

o One (1) Non-rotating 1.25” steel pendant cable

o Two (2) Runway Edge Sheave Bi-directional

o Twenty (20) Retract mechanisms hydraulically actuated with durable magnetic limit switch.

o Twenty (20) Support Block

o One (1) set Hydraulic Hoses

Sl. No Requirements Bidders Compliance (Yes / No)

o One (1) Hydraulic System (cabinet for pit installation)

o One (1) Electrical Control System with control cable/ radio remote control (for pit installation)

o One (1) set Cast-in templates for concrete foundations

C Net Barrier Arresting System: -

1) Performance and Functionality

The system shall be designed for 270m maximum run-out.

b) Compatible Aircraft: -

The arresting system shall be capable and optimized to arrest the aircraft at the given maximum speeds 190 knots All Up Weight (AUW) 2.8 to 40 ton and maximum deceleration force 3.5 g Nx. Max speed of engagement of aircraft with lesser AUW (2.8 tons to 5.0 tons) may be 90 knots.

Rewind of the Purchase Tape shall be possible in five (5) to ten (10) minutes, and the control of the rewind shall be configured to allow for lower speeds.

d) Arresting Net: -

The Arresting Net shall be designed to minimize risk of entanglement of canopy. The arresting net shall have soft verticals. The verticals of the net shall be able to move along the horizontals of the net barrier to allow for optimal distribution of force over the aircraft airframe. The net barrier shall have a minimum service life (UV ageing) of five (5) years and shall be equipped with test bands for up to 8 years of service life.

e) Raising and lowering of the Net Barrier: -

The arresting system shall allow for the raising and lowering of the Net Barrier using hydraulic stanchions. The raised height of the stanchions shall have the necessary height to allow the net centre height to be optimized for 19 Feet. The raising and lowering time shall be possible in four (4) seconds but adjustable for longer.

When raised, the top lamps and vertical LEDs shall be provided on the stanchion systems which should light up or at any other location specified by the user.

f) Suspension system: -

The suspension system shall be designed to reliably keep the net barrier in the correct position for an arrest and shall be fitted with shear couplings to allow the safe release of the arresting net from the stanchion/ suspension during an engagement.

g) Availability of raising and lowering of Net Barrier: -

The system to be available in instances of main power loss. Pressure in system to be stored in accumulators to allow for two (2) up/down cycles without power. The hydraulic system should be fitted with a hand pump to allow for raising of the stanchions manually in instances of extended period of main power loss.

Sl. No Requirements Bidders Compliance (Yes / No)

h) Communication from ATC tower: -

Communication shall utilize control cable/ disturbance free digital radio and allow the ATC operator to raise and lower the Net Barrier. The ATC panel shall indicate the position of the Net Barrier (up/down), as well as alarm/warnings that indicate if the system is unavailable to raise/lower.

i) Disabling of ATC tower control: -

To allow for safe maintenance operations at arresting system site, each system shall have the functionality to disable control from the ATC tower.

j) Clear text alarm/warnings: -

The system shall be capable of giving alarm/warning text in clear text to support fault searching and maintenance. The minimum list of alarm/warnings to be included are:

o Malfunction of sump pump

o Flood, high water level

o Lightning protection triggered.

o Fuse triggered.

o Loss of communication.

o ATC control disabled

o Long up time, Stanchion.

o Long down time, Stanchion.

o Self-raising of stanchion

o Self-lowering of stanchion

o Long charge time of hydraulic system

o Low pressure hydraulic system

o Filter alarm/warning

o Overload tripped (loss of phase in electric pump motor)

o Safety Switch turned off.

o Low liquid level in hydraulic system

2) Main components: -

Each system shall consist of and not limited to the following main components:

a) Two (2) Energy absorber of type Rotary Hydraulic/ Water Turbine brake, with pressure arm assembly

b) Two (2) Electrical mini-retrieve system

c) Two (2) Lead-off Sheave

d) Four (4) Deflector Sheave for tape guidance in pit

e) Two (2) Deflector Sheave for tape guidance outside pit

f) Two (2) MIL-STD 8”x 0.344” Purchase Tape

g) Two (2) Tape to Net Connector

h) Two (2) Runway Edge Sheave

i) Two (2) Hydraulic Stanchion including top lamp and LED on Stanchion

j) One (1) Arresting Net

k) One (1) set Hydraulic Hoses

l) Two (2) Hydraulic System (cabinet for pit installation)

m) Two (2) Electrical Control System with remote control (for pit installation)

n) One (1) set Cast-in templates for concrete foundations

Sl. No Requirements Bidders Compliance (Yes / No)

3) Environmental requirements: -

The systems shall be fully operational in ambient temperature range of -5° to +50°C.

4) Lightning protection: -

Electrical systems shall be equipped with lightning protection and all equipment shall be connected to grounding.

5) Surface treatment: -

All equipment shall be surface treated to last its technical service life.

The stanchions shall be painted with colour international orange (RAL-050-60-80) with white stripes. All other painted surfaces shall be painted in Forest green (FED-STD-595 colour 24052).

D Operation and Maintenance: -

1) Maintenance regime

The delivered system shall have a developed preventive maintenance regime to ensure functionality/ availability of the system despite in frequent use. The regime shall include daily, weekly, monthly checks and a schedule for replacement parts after use and overhaul schedule for mandatory replacement of parts.

The Bidder/ OEM of the system shall guarantee 20 years of technical life for the systems through availability of spare parts through handling of obsolescence, updating of technical manuals, as well as availability of Maintenance and Overhaul training for the technical life of the product.

2) Operations and Maintenance Manuals

Systems shall be delivered with a comprehensive Operations and Maintenance manual, including instructions for operations, maintenance and an Illustrated Parts Breakdown identifying all parts of the system.

The technical manuals shall include draft format for maintenance record, to be adjusted and adopted according to the organizational needs of the end-user.

SECTION VI - SPARE REQUIREMENTS

Sl. No Requirements Bidder’s Compliance (Yes / No)

1 The bidder shall submit Comprehensive list of Spares with price, including Critical Spares viz., Line Replaceable Units (LRUs), Printed Circuit Boards (PCBs), Modules and mechanical Components etc., that the manufacturer considers necessary to ensure the proper functioning and maintainability of all the systems during a period of at least Twenty (20) years from the expiry date of the warranty period (02 years).

2 The bidder shall supply mandatory spares along with the AAS including for ancillary systems for the smooth un-interrupted operation. The price shall be loaded in the price bid.

3 All the spares for the equipment under the contract will strictly conform to the specifications given in the documents and will be identical to the components used in the main equipment. Components supplied as spares under the contract shall be fully interchangeable with the components in the main equipment.

4 The quality standards and the inspection requirement finalized for the main equipment will also be applicable to the corresponding spares.

5 The successful bidder shall warrant that all the components and spares supplied will be new and in accordance with the contract document and will be free from defects in design, material and workmanship.

6 The successful bidder shall guarantee long term availability of components to the buyer for the full life cycle of the equipment (estimated to be 30 years). Successful bidder shall guarantee that before going out of production for the components used in the equipment supplied under contract, he will give at least twelve months advance notice to HAL, so that the latter if so desires, may order its requirement of spares for the remaining life of the equipment.

7 The quoted prices for spares shall be valid for Three (03) years from date of Site Acceptance Test (SAT) and there shall not be any escalation during the said period.

8 If bidder fails to provide price list for spare, the price quoted in BoQ will be considered valid for 03 years.

Section VII - Warranty Clause

Sl. No. Requirements Bidder’s Compliance (Yes / No)

1 Bidder warrants that each product shall be free from defects in materials and workmanship, in conformance to the specification and fit for the intended purpose and undisputed title of the product before selling the same to HAL.

2 Warranty Period: The bidder shall provide a twenty-four (24) months comprehensive warranty that covers complete product and installations of the AAS and all ancillary systems supplied as part of this tender requirements, from the date of final acceptance of this project.

3 If any trouble or defect originating from the design, materials, workmanship or operating characteristic of any materials including supplied spares arise at any time during final acceptance & Commissioning, and the bidder is notified thereof, the bidder at his own expense (including freight, insurance, loading, unloading, customs duty, taxes & any incidental charges etc.,) and at no cost to HAL, as promptly as possible make such alterations, repairs and replacements at the site as may be necessary to permit facilitate the functioning of the equipment in accordance with the specifications.

4 All activities including diagnosis, rectification, calibration, transportation etc., required for making equipment serviceable and available shall be bidder’s responsibility.

5 If any item is found to be beyond repair, bidder shall provide the replacement.

6 During warranty period, the bidder is responsible to conduct quarterly or as and when required service visit to carry out performance assessments, tests, preventive maintenance etc., of Aircraft Arresting system & all ancillary systems including consumables replacements, shelf-life items replacement, etc., as recommended by OEM. A detailed report shall be submitted by the Service Engineer/Technician after each visit duly co-ordinated by the respective HAL officer In charge.

7 Liquidated Damages during Warranty Period:

a) This clause will be applicable in the case of complete AAS becomes unserviceable for more than 07 days. HAL will recover LD @ 0.5% of the total contract value for each week of delay or part thereof subject to maximum of 10% of the total contract value.

b) Any LD applicable during warranty period will be adjusted against Security Deposit. HAL's decision regarding unserviceability of AAS shall be final.

c) Considering the above, the bidder shall provide the list of all critical components to avoid such failures.

8 The warranty period would not be considered expired before getting the final technical acceptance signed by HAL to ensure that all the components are working fine when warranty period expires.

9 All warranty documentation shall be delivered to HAL at the issuance of the final acceptance certificate.

10 The warranty period of the system shall be extended for a period equal to the time taken by bidder to resolve any site anomaly reported and intimated by site engineer.

11 HAL reserves the right to en-cash complete value of Performance Bank Guarantee if the performance of equipment/ system is not satisfactory without assigning any reason.

12 The bidder shall warrant the supply and periodic replacement of lubricants like oils, Grease etc., required for the repair and during warranty period.

List of Deliverables for Each Set of Hook Cable (Pendant cable) Arresting System

(Bidder shall indicate the list of all deliverables as per the requirements of this tender)

Sl. No. Item Description Qty Make Model No/ Part No. Indian Supply (Yes/ No) Overseas Supply (Yes/ No) Remarks Bidder’s Compliance (Yes / No)

1 Energy absorber of type Rotary Hydraulic/Water Turbine brake, with pressure arm assembly 2

2 Electrical Rewind Assembly 2

3 Lead-off Sheave 2

4 Deflector Sheave for tape guidance in pit 4

5 Deflector Sheave for tape guidance outside pit. 2

6 MIL-STD 8”x 0.344” Purchase Tape 2

7 Tape to Pendant Connector with protective cover 2

8 Non-rotating 1.25” steel pendant cable 1

9 Runway Edge Sheave Bi-directional 2

10 Twenty (20) Retract mechanisms hydraulically actuated with durable magnetic limit switch. 20

11 Support Block 20

12 Hydraulic Hoses 01 Set

13 Hydraulic System (cabinet for pit installation) 1

14 Electrical Control System with control cable/ radio remote control (for pit installation) 1

15 Cast-in templates for concrete foundations 01 Set

Note: The items description and quantities mentioned above are indicative only. Bidder shall supply the actual item and its quantity based on requirements defined in this tender, which are required for the SITC of AAS and its Ancillary systems. The additional items shall be added to this list only.

List of Deliverables for Each Set of Net Assembly Arresting System

(Bidder shall indicate the list of all deliverables as per the requirements of this tender)

Sl. No. Item Description Qty Make Model No/ Part No. Indian Supply (Yes/ No) Overseas Supply (Yes/ No) Remarks Bidder’s Compliance (Yes / No)

1 Energy absorber of type Rotary Hydraulic/ Water Turbine brake, with pressure arm assembly 2

2 Electrical Rewind Assembly 2

3 Lead-off Sheave 2

4 Deflector Sheave for tape guidance in pit 4

5 Deflector Sheave for tape guidance outside pit. 2

6 MIL-STD 8”x 0.344” Purchase Tape 2

7 Tape to Net Connector with protective cover 2

8 Runway Edge Sheave Bi-directional 2

9 Hydraulic Stanchion including top lamp and LED on Stanchion 2

10 Arresting Net 1

11 Hydraulic Hoses 01 Set

12 Hydraulic System (cabinet for pit installation) 2

13 Electrical Control System with control cable/ radio remote control (for pit installation) 2

14 Cast-in templates for concrete foundations 01 Set

Note: The items description and quantities mentioned above are indicative only. Bidder shall supply the actual item and its quantity based on requirements defined in this tender, which are required for the SITC of AAS and its Ancillary systems. The additional items shall be added to this list only.

PROFORMA FOR DECLARATION REGARDING ORIGINAL EQUIPMENT MANUFACTURER (OEM)

AUTHORIZED REPRESENTATIVE (AR) OF OEM BIDDER (On the company Letterhead)

The IMM Department,

Airport Services Centre,

HAL Bengaluru Complex,

Vimanapura Post,

Bengaluru - 560017.

Sub: SITC of Aircraft Arresting System (AAS) with Ancillary systems

I / We, …………………………………………… (Manufacturer Name with Address) who are established and reputed manufacturer of Supply, Installation, Testing & Commissioning of AAS and Associated Accessories, having factory at …………………… (Address) Confirm that I/ We have Intellectual Property Rights (i.e., via copyright notice) of the mentioned AAS equipment.

1. I / We are participating in the tender as OEM of AAS.

I / We do hereby authorize …………………… … (Bidder Name with complete Address) to participate in this tender. We, as OEM undertake that in case of back out by our Indian partner during the contract, complete support shall be provided as per Terms and condition of this contract and for full life cycle of the product.

2. I / We confirm that No Company or firm or individual other than M/s …...................………… (Bidder Name) is authorized to bid, and conclude the contract in regard to this tender.

3. I / We confirm that the quoted equipment has not been declared end of life as of date of this tender, and is a proven product currently under production (not an evaluation system or a prototype). We shall supply our products as per published tender specifications and bid offer.

4. I / We also confirm to provide Warranty and Post Warranty support for offered products, availability of product spares, sales, and service support for 20 (Twenty) years in India as per this tender.

Yours faithfully,

Seal and Signature of the authorized signatory of OEM

PROFORMA FOR SATISFACTORY / PERFORMANCE CERTIFICATE: (On the company Letterhead)

Sl. No. Description To be filled by the ANSP/ End User Bidder’s Compliance (Yes / No)

1 Order or Contract No., and Award date

2 Value of order or contract

3 Scope of order or contract

4 Order or Contract Completion date

5 Make & Model of the installed AAS

6 Supplied equipment / System is in satisfactory operation after successful commissioning

7 Name of Airport / Site, where Equipment is installed

8 Name and Designation of certifying Authority/End user

9 Address of certifying Authority / End user

10 Contact No. of certifying Authority/ End user

11 Email Address of certifying Authority / End user

Date: Signature of authorized signatory with official seal

PROFORMA FOR UNDERTAKING (On the company Letterhead)

The Senior Manager- IMM

IMM Department, Airport Services Centre,

HAL Bengaluru Complex,

Vimanapura Post,

Bengaluru - 560017.

Ref.: SITC of Aircraft Arresting System with Ancillary systems

In compliance with the tender requirement for the above-referred work:

1 I / We undertake that, our firm or any of our firm’s Partners or Directors have not been blacklisted and no case is pending and no complaint regarding irregularities is pending, in India or abroad, by any global international body like World Bank/ International Monetary Fund, etc. or any Indian State / Central Governments Departments or Public Sector Undertaking of India.

2 I / We undertake that, our firm possess the required tools, plants, skilled manpower, etc. required for execution of work as per scope of the tender. I/ We also undertake that no part of the scope of work shall be sublet or outsourced to any third party without written consent from HAL.

3 I / We undertake that, the complete responsibility to carry out the works and their completion as per scope of the tender, shall be of our firm only.

4 I / We undertake that, our firm or our subsidiary firm or our parent firm has not submitted alternate or partial bid (s).

Date: Signature of authorized signatory with official seal

Appendix-B (Type-I)

Format for “Self-Certification” for “Local Content” (to be provided in Vendor letter head, as applicable)

_________________ Division

In consideration of the above referred Tender floated/ issued by Hindustan Aeronautics Limited, ______________ Division ___________ (hereinafter called as “HAL”), I/ We M/s_________________________ of _____________________ (hereinafter referred to as “Bidder”) certify that I/ we have offered the products with local content of ______%.

Details of the location(s) at which the local value addition is made:

I/We further certify that, in case we are awarded an order against this tender, the supplies against such order will comply with above indicated Minimum Local Content.

Date: Authorized Signatory:

Place: Name of the Person:

Firm Name &Seal:

Appendix-B (Type – II)

Format for “Auditor’s Certification” for “Local Content” (to be provided in Vendor letter head, as applicable)

_________________ Division

In consideration of the above referred Tender floated/ issued by Hindustan Aeronautics Limited, ______________ Division ___________ (hereinafter called as “HAL”), I/ We M/s_________________________ of _____________________ (hereinafter referred to as “Bidder”) certify that I/ we have offered the products with local content of -----%.

Details of the location(s) at which the local value addition is made:

I/ We further certify that, in case we are awarded an order against this tender, the supplies against such order will comply with above indicated Minimum Local Content.

Date: Authorized Signatory:

Place: Name of the supplier:

Firm Name &Seal:

Auditor’s Certification

I/ We (legal name of Audit Firm) _______, established in _________ (Full address) represented for signature of this Verification Certificate by (Name and designation of Authorized Representative), hereby certify that: -

The Local Content proforma mentioned above has been examined and all checks of the supporting documentation and accounting records deemed necessary were carried out in order to obtain reasonable assurance that, in our opinion, based on our Verification, the Local Content percentage ______% indicated in the format mentioned above could be achieved by M/s.______________________ (Name of Vendor) during the manufacture of _____________________ (Name of products/ equipment).

Statutory Auditor/ Cost Auditor/ Certified or

Licensed Cost Accountant / Chartered Accountant (as applicable)

Name / Name of Firm :

Membership Number / Registration Number :

(Seal of verification firm)