TENTAGE AND OTHER ARRANGEMENTS FOR CONDUCTING THE CHANDIGARH MARATHON, 2026. (TO BE HELD ON 01.03.2026)

Bib Expo

Supply & Installation of Pagoda Tent (Size: 10x10 ft, waterproof, white fabric with sturdy MS frame structure, complete with side covers and proper anchoring for stability, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department). To be used as shelter & Bibs Zone.

Supply & Installation of Standee (Size: 6x3 ft., wooden frame standee mounted with high-quality blockout, flex designed as per theme of event, edges neatly finished, self-standing, to be placed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply, fabrication, and installation of a Photo Booth (Size: 10 ft x 8 ft) comprising a sturdy frame structure, front branding using high-quality block-out flex, and 3D design elements on 3mm sunboard (gloss finish) designed as per theme of event. The scope includes providing a platform of size 10 ft x 4 ft, ensuring complete finishing with brand new laminated red carpet, stability, and aesthetics as per approved design. The Photo Booth shall be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respects and as directed by the Engineer-in-Charge / Client Department.

Supply & Installation of Carpet brand new laminated (300x200) ft. (Open area carpeting with Non-Woven Fabric in approved colour, properly laid with necessary underlay and taping, edges neatly finished, to be completed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Departmentincluding supply, transport, labour, taping, and finishing).

Supply & Distribution of Water Bottles (Mineral water bottles of 500 ml each, to be supplied and distributed as per requirement throughout the event, with proper storage and replenishment arrangements, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply of Manpower (Dedicated staff responsible for distribution of bibs and refreshments, ensuring 100% accuracy of data recording and verification, well-trained and supervised, deployed on-site for smooth and error-free execution as per direction of the Engineer-in-Charge / Client Department).

Work Scope - Tentage

Supply and Placement of Single Seater Sofa (Premium quality, upholstered in white leatherlite finish, designed for Governor/VVIP seating, sturdy frame with comfortable cushioning, to be placed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Double Seater Sofa (Premium quality, upholstered in white leatherlite finish, designed for VIP seating, sturdy frame with comfortable cushioning, to be placed 1 days prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Coffee/Centre Table (Premium quality, available in glass or polished wooden finish, designed for VIP seating areas, sturdy and stable, to be placed 1 days prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Banquet Chairs with Covers (Standard banquet chairs, neatly draped with high-quality fitted chair covers in approved colour, properly arranged as per seating layout, to be set up 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Rectangular Tent Table (Sturdy rectangular table, neatly draped with table cover and frills in approved colour, edges properly finished, to be arranged 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Departmentas per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Round Glass Table (Premium quality, sturdy round glass tabletop with metal/wooden base, designed for VIP lounge areas, edges polished for safety, to be placed 1 days prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of brand new laminated Carpet (150x300) ft. (Open area carpeting in approved colour, properly laid with necessary underlay and taping, edges neatly finished, to be completed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of View Cutter / Black Masking (15x1200) ft. (Minimum height 10 ft., to cover three sides of the venue, made of high-quality black fabric or masking material, properly supported with sturdy frame/roping, neatly installed to ensure complete coverage and visual aesthetics, to be set up 1 days prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Venue Lighting (Coverage area: As per site requirement.) – Providing, supplying, transporting, and installing a adequate numbers of LED lighting (300 Nos. Minimum) 100/200 watts, ringer brackets with MS/GI pipe poles for installation the LED lights to lit up the venue area. MS/ GI pipe poles with LED in parking area and on the path to the venue, main cable/sub main cable of suitable capacity & length earthing, wires/cables with proper insulation alongwith earthwire, switches, electrical power distribution panel alongwith MCBs/MCCBs, electricians deputed for operation (switching on/off) to be set up 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Supply and Placement of brand new laminated Red Carpet Passage (Size: 50x250 ft., high-quality red carpet laid from entrance to stage, properly fixed with underlay and taping, edges neatly finished, to be completed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Installment of Runners Passage Truss with Lighting (Size: 20x14 ft., sturdy truss structure installed over the runners’ passage, equipped with proper event lighting, safely mounted with necessary supports and wiring, to be set up 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Medical Counter (White masking tent, Size: 30x15 ft., sturdy frame with waterproof fabric, complete with medical counter setup including table, chairs, and storage, properly ventilated and accessible, to be installed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Medical Counter with Foam Mattress (Size: 6x4 ft., sturdy frame setup with waterproof fabric, equipped with a comfortable foam mattress for patient care, includes necessary table, chair, and first-aid provisions, to be installed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Placement of Dustbins (To be placed across the venue and along the marathon route, high-quality, durable bins with lids, properly positioned for easy access and hygiene maintenance, to be installed on event day and regularly monitored for cleanliness, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Work Scope - Production

3D Arch Gate (Start & Finish Line, Sizes: 24x3 ft. & 10x2x2 ft., mounted on a 4x4 ft. sturdy platform base, covered with high-quality brand new laminated red carpet, frame structure fitted with premium flex designed as per theme of event, edges and joints neatly finished, visually striking for marathon branding, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Flag off Stage

Supply and Installation of Flag Off stage (Size: 12x8 ft., with suitable height as per directions of Engineer in Charge sturdy frame structure with brand new laminated red carpet platform and black masking on sides, visually appealing setup for the flag-off area, edges neatly finished including appropriate numbers of 4 ft. wide stairs with stainless steel (SS) railing for safe access, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply and Installation of Flag Off Framework Design (Size: 12x8 ft., sturdy framework with wooden fascia and premium flex branding designed as per theme of event, neatly finished edges, visually appealing setup for the flag-off area, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department) .

Supply, fabrication, and installation of a Photo Booth (Size: 12 ft x 8 ft) comprising a sturdy frame structure, front branding using high-quality block-out flex designed as per theme of event, and 3D design elements on 3mm sunboard (gloss finish). The scope includes providing a platform of size 10 ft x 4 ft, ensuring complete finishing with brand new laminated red carpet, stability, and aesthetics as per approved design. The Photo Booth shall be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respects and as directed by the Engineer-in-Charge / Client Department.

Main Stage

Supply and installation of Main Stage with Scaffolding (Size: 44x24x4 ft., robust scaffolding structure with fitted framework, front (44 X 4 feet) dressed with premium flex or vinyl graphics designed as per theme of event, base covered with brand new laminated grey carpet, edges and joints neatly finished including appropriate numbers of 4 ft. wide stairs with stainless steel (SS) railing for safe access, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department)

Supply and Installation of Framework Wings (Size: 10x5 ft., sturdy framework with wooden side fascia mounted with premium flex graphics designed as per theme of event, edges neatly finished, properly supported for stability, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department)

Supply and Installation of Riser Scenic Design with Front Fascia (Size: 44 X 6 ft., sturdy riser framed structure with front fascia mounted with premium flex graphics designed as per theme of event, edges neatly finished, properly supported for stability, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Chief Guest Stage

Supply and installation of Stage with Scaffolding (Size: 24x16x4 ft., robust scaffolding structure, base covered with high-quality brand new laminated red carpet, front/sides dressed with premium flex or vinyl graphics designed as per theme of event, edges and joints neatly finished including appropriate numbers of 4 ft. wide stairs with stainless steel (SS) railing for safe access, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Premium stage setup by decoration of front fascia Size: 24x1 ft., with fresh flowers (Zebra Flower, Rica Palm, Sun of India, Oasis, Gyphosphilla Filler) as per theme, edges neatly finished, to be installed 1 days prior to the event & flower to be installed on the same day of the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Scenic Design Framework (Size: 24x8 ft., sturdy framework with Chief Guest wooden fascia mounted with premium flex graphics designed as per theme of event, edges neatly finished, properly supported for stability, to be installed 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Podium with Sun board Branding (Size: 4x2x2 ft., sturdy podium structure with front and side panels mounted with high-quality sun board branding, edges neatly finished, stable and ready for speaker use, to be installed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Pagoda Tent (Size: 10x10 ft., sturdy frame structure with waterproof fabric, to be used for Hydration, Medal Distribution, Refreshment Counters, First Aid, and VIP Lounges, properly installed with side covers and anchoring for stability, edges neatly finished, to be set up 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Pagoda Tent (Size: 20x20 ft., sturdy frame structure with waterproof fabric, to be used for VVIP Lounge, with proper finished with good quality fabric masking on top & sides , including wooden flooring, 1 tower AC units of specified capacity, properly installed with side covers and anchoring for stability, edges neatly finished, to be set up 1 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Supply of Flag for Flag Off (Size: 3x2 ft.), high-quality fabric flag with event/sponsor branding, edges neatly finished, mounted on a sturdy pole, to be installed at the flag-off point on event day, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

M.S. Barricading of 4 ft. height (To be installed across the venue and along the marathon route, sturdy metal barricades properly aligned for crowd control and safety, with clear demarcation for participants and spectators, to be set up 1 day prior to the event and maintained throughout the event duration, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Finishers Podium for Winners (Size: 6x2 ft.) with variable height, sturdy podium structure with high-quality flex or vinyl graphics designed as per theme of event, properly finished edges, stable and ready for winner announcements and medal distribution, to be installed 1 day prior to the event, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Work Scope – Sound/Audio System

Sound – Stage Monitors (High-quality stage monitor speakers for clear audio output on stage, properly positioned and connected with necessary wiring and amplifiers, tested for sound clarity, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Martin - Audio/DNB Audio Technik/ElectroVoice or Equivalent)

Sound – Line Array JBL VTX A12 (High-quality professional line array speakers for clear and powerful audio coverage, properly rigged and aligned with necessary amplifiers, cabling, and safety supports, tested for optimum sound clarity, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Martin - Audio/DNB Audio Technik/ElectroVoice or Equivalent)

Sound – Bass (High-quality bass/subwoofer system for deep and clear low-frequency audio, properly positioned and connected with amplifiers and main sound system, connected with necessary wiring, tested for optimal performance, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Martin - Audio/DNB Audio Technik/ElectroVoice or Equivalent)

Sound – Side Fill Top (High-quality side fill top speakers for even audio coverage across the audience area, properly mounted and connected with amplifiers and main sound system, connected with necessary wiring, tested for optimal sound clarity, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Martin - Audio/DNB Audio Technik/ElectroVoice or Equivalent)

Sound – Digital Mixer DLIVE S7000 (Professional digital audio mixer for stage and venue sound management, equipped with necessary input/output channels, properly configured and tested for seamless operation, connected with necessary wiring, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Auid Venue/ Midas/Digico or Equivalent)

Sound – DJ Jockey (Professional DJ setup including mixer, turntables, controllers, and sound output system, properly installed and tested for seamless audio performance, connected with necessary wiring, operated by a trained DJ for the event duration, to be set up 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Auid Venue/ Midas/Digico or Equivalent)

Sound – Sennheiser 6000 Cordless Microphone (High-quality wireless microphone system for clear and uninterrupted audio transmission, properly tested and configured for stage use, includes receivers, backup units, and necessary accessories, connected with necessary wiring, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.(Sennheiser/AKG/Shure or Equivalent)

Sound – Digital CD Player (Professional digital CD player for audio playback, properly connected to the main sound system, tested for clear and uninterrupted performance, connected with necessary wiring, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.(Sennheiser/AKG/Shure or Equivalent)

Sound – Podium Microphone (High-quality wired/wireless microphone for podium use, properly installed and tested for clear audio transmission, includes necessary stands and cabling, connected with necessary wiring, to be set up 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department. (Sennheiser/AKG/Shure or Equivalent)

Truss – Aluminium Truss for Side Arch Kit (Size: 50x26 ft., high-quality aluminium truss structure, properly assembled and secured with necessary supports and rigging, edges and joints neatly finished, to be installed 2 days prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Light – SHARPHY Multi-Colour (High-intensity moving head Sharphy lights with multi-colour capability, properly mounted and rigged on trusses or stands, programmed for dynamic effects, tested for performance, connected with necessary wiring, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Light – RGV W Strobe (High-intensity strobe light for dynamic visual effects, properly mounted and connected with control systems, connected with necessary wiring, tested for performance and safety, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Light – BLENDER (High-intensity blender lights for stage and audience effects, properly mounted and connected with control systems, connected with necessary wiring, tested for performance and safety, to be installed 1 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department.

Work Scope – LED Setup

Hire charges and operation of Outdoor P4 LED Screen size 34ft x 10ft, high-resolution SMD display, brightness ≥6000 cd/m², refresh rate ≥1920Hz, IP65 rated, with complete structure, cabling, power distribution and technical support as per direction of the Engineer-in-Charge / Client Department.

Hire charges and operation of professional DIGITAL Video Switcher with multi-input support (HDMI/SDI), seamless real-time switching, Full HD/4K output, with complete cabling, power distribution, and technical support as per direction of the Engineer-in-Charge / Client Department.

Hire charges and operation of DIGITAL SPLITTER for distributing single video input to multiple outputs, supporting Full HD/4K resolution, stable signal transmission, with complete cabling, power distribution, and technical support as per direction of the Engineer-in-Charge / Client Department.

Hire charges and operation of wireless slide changer for smooth presentation control, with laser pointer, USB connectivity, and technical support as per direction of the Engineer-in-Charge / Client Department.

Hire and provision of high-performance laptop (minimum i5/i7 processor, 8GB RAM, 500GB HDD/SSD, HDMI/USB ports, Windows OS) for event operations, including installation and technical support, complete as per direction of the Engineer-in-Charge / Client Department.

Hire and operation of LED Jockey for managing live visuals, graphics, and multimedia content on LED screens during the event, including required software, hardware, and operator, complete as per direction of the Engineer-in-Charge / Client Department.

Hire and Installation of 62 kVA silent diesel generator with acoustic enclosure (CPCB-II compliant), control panel, fuel, cabling, earthing and all accessories, including transportation, installation, operation & maintenance, complete as per direction of the Engineer-in-Charge / Client Department.

DG Set Running Charges (Per Hour) – Operation of the above 62 kVA silent diesel generator on a per-hour basis, including fuel consumption, monitoring, and supervision by qualified personnel, complete as per direction of the Engineer-in-Charge / Client Department.

Hire and installation of 125 kVA silent diesel generator with acoustic enclosure (CPCB-II compliant), control panel, fuel, cabling, earthing and all accessories, including transportation, installation, operation & maintenance and changeover, complete as per direction of the Engineer-in-Charge / Client Department.

DG Set Running Charges (Per Hour) – Operation of the above 125 kVA silent diesel generator on a per-hour basis, including fuel consumption, monitoring, and supervision by qualified personnel, complete as per direction of the Engineer-in-Charge / Client Department.

Work Scope - Route Management

Supply and Installation of traffic safety cones (Minimum Height 750mm, reflective band, heavy base for stability) for route and crowd management during the event, including transportation, placement, and removal as per direction of the Engineer-in-Charge / Client Department.

Supply and Fixing of Caution Tape 50 ft. long (Standard PVC/PE, red-white or yellow-black, minimum width 3” with high visibility) for route demarcation and crowd management, including installation and removal as per direction of the Engineer-in-Charge / Client Department.

Deployment of Trained Manpower for managing Hydration Points and guiding participants along the designated route, including distribution of water, crowd handling, and directional assistance, complete as per direction of the Engineer-in-Charge / Client Department.

Hydration Point

Provision and Installation of Hydration Point with one table and two chairs at each Hydration Point, with table neatly draped with table cover and frills in approved colour, including placement, arrangement for water distribution, and removal after event, complete as per direction of the Engineer-in-Charge / Client Department.

Supply and Installation of Hydration Point Standee of size 6ft x 3ft at each Hydration Point, made of self standing wooden frame with blockout flex printing designed as per theme of event, placement at every hydration point and all accessories, complete as per direction of the Engineer-in-Charge / Client Department.

Supply and Installation of Directional and Mile Mark Standee of size 6ft x 3ft, made of self standing wooden frame with blockout flex printing designed as per theme of event, placement and all accessories, complete as per direction of the Engineer-in-Charge / Client Department.

Supply and Serving of fresh, ripe bananas, neatly packed in cartons, for consumption during the event, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department

Supply and Serving of Energy Gel (27g sachets), enriched with Vitamin E and Zinc, suitable for instant consumption by participants during the event, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Placement of 150 ml disposable paper glasses, food-grade quality, suitable for serving beverages during the event, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Serving of Sealed 250 ml packaged drinking water bottles, of approved brand, suitable for distribution during the event, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Installation of electronic timing mats along the marathon route for accurate measurement and tracking of participant timings, including all necessary accessories, wiring, calibration, testing, transportation, placement, and removal after the event, as per direction of the Engineer-in-Charge / Client Departmente.

Supply and Installation of 20 ft. x 150 ft. runner passage/ as per site with premium non-slip blue brand new laminated carpet over a levelled base, ensuring safe movement as permarathon standards, including transport, maintenance, and removal as per direction of the Engineer-in-Charge / Client Department."

Supply, Installation, and Operation of Digital Live timer/clock for real-time display of marathon timings, including all necessary accessories, power supply, and removal after the event, as per direction of the Engineer-in-Charge / Client Department.

Supply and Installation of branded flex boards designed as per theme of event made of self standing wooden frame with blockout flex printing, (approx. 300 ft x 3 ft, 2Qty) properly and firmly fixed along the entry passage area, including cutting, fixing, maintenance during the event, and removal after completion, as per direction of the Engineer-in-Charge / Client Department.

Supply, Erection, and Dismantling of truss structure (approx. 24 ft x 14 ft) at the passage area, fitted with minimum 12 LED lights and sharpies, installation, electrical connections, safety checks, maintenance during the event, and removal after completion, as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Catering

Supply and Serving of Breakfast Buffet for runners, comprising Bananas, Tea/Coffee, Veg. Sandwich, Boiled Eggs and Sprouts, hygienically prepared and suitable for instant consumption, arrangement of buffet counters, service manpower, and replenishment during the event, complete as per direction of the Engineer-in-Charge / Client Department.

Supply and Serving of Buffet Breakfast for Officials, including Tea, Coffee, Assorted Cookies , Fresh Cut Fruits, Veg Cheeze Sandwich and, Mix Fruit Juice, Poha/Uppma, Water Bottle (500ml) with safe transportation, and professional service staff at the designated area as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Prizes & Felicitation

Supply and Placement of Trophies for Ambassadors (12-inch) with event logo, premium quality with wooden frame and acrylic body, carefully packaged & final design to be approved by the client department before delivery, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Placement of Medals made of Bronze, diameter 3.5 inches, Weight 100 grams, with 25 mm digitally printed strap, premium quality & final design to be approved by the client department before delivery, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Photographer & Videographer

Deployment of Professional Photographer, well-versed in covering marathons, with a fully equipped team including DLSR/mirrorless camera, telephoto lenses and capability to capture images in 8K quality, responsible for event photography throughout the venue, including safe transportation, arrival on-site with equipment, and coverage as per direction of the Engineer-in-Charge / Client Department.

Deployment of Professional Videographer including DLSR/mirrorless camera, skilled in capturing video in vertical angle format with Full HD (FHD) quality, responsible for comprehensive event coverage throughout the venue, including safe transportation, arrival on-site with necessary equipment, and execution as per direction of the Engineer-in-Charge / Client Department.

Deployment of Professional Drone with Operator, High-resolution aerial camera, responsible for capturing aerial footage of the event, ensuring safe operation and compliance with regulations, including safe transportation, setup, and operation at the designated locations as per direction of the Engineer-in-Charge / Client Department.

Supply and operation of AI-based face recognition photo distribution system, capable of storing and processing data of more than 100 GB, responsible for accurate identification and distribution of participant photos during the event, including safe transportation, setup, and operation at the designated locations as per direction of the Engineer-in-Charge / Client Departmentt.

Creation and Delivery of Edited Reels (30 seconds each) in vertical format, suitable for Instagram, including editing, graphics, and final output, with safe storage and timely delivery as per direction of the Engineer-in-Charge / Client Department.

Editing of all event photographs with professional touch-ups and inclusion of watermark, ensuring high-quality output suitable for publication and distribution, including safe storage and delivery as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Utilities

Supply, installation, and maintenance of Portable Toilets (with 01 Urinal & 01 WCs) at the event venue, fully operational with proper sanitation, hygiene, and water facilities, including safe transportation, placement at designated locations, regular cleaning during the event, and removal post-event as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Manpower

Engagement of Professional Anchor (Male & Female), responsible for hosting, moderating, and coordinating the event proceedings, including safe transportation, arrival on-site with necessary scripts and communication tools, and performance as per direction of the Engineer-in-Charge / Client Department.

Deployment of Trained Male Bouncer with black dresses for crowd management, entry control, and security assistance during the event, including safe transportation, arrival on-site in proper uniform, and execution of duties as per direction of the Engineer-in-Charge / Client Department.

Deployment of Trained Female Bouncer with black dresses for crowd management, entry control, and security assistance during the event, including safe transportation, arrival on-site in proper uniform, and execution of duties as per direction of the Engineer-in-Charge / Client Department.

Deployment of Housekeeping Staff in designated dress code, responsible for maintaining cleanliness, hygiene, and orderliness at the event venue, including safe transportation, arrival on-site with necessary cleaning equipment, and performance of duties as per direction of the Engineer-in-Charge / Client Department.

Deployment of Trained Manpower for Parking Management, responsible for organizing vehicle parking, guiding drivers, ensuring smooth traffic flow within the venue, including safe transportation, arrival on-site in designated uniform, and execution of duties as per direction of the Engineer-in-Charge / Client Department.

Deployment of Trained Volunteers for overall event coordination, including safe transportation, arrival on-site in designated uniform, and execution of duties as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Variable Elements

Supply and Distribution of T-Shirts made of minimum 180 GSM Dry fit fabrics, premium quality with appropriate sizes (S, M, L, XL, XXL) including DTF printed 2 logos (4x4 inches) on front pocket sides and 1 logo (11x8 inches) on the back side as per design to be approved by the client, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Distribution of RFID-enabled Timing Bibs (9”x6”) with customized printing, integrated certificate distribution, and real-time results tracking system, including all necessary micro safety pins for bib attachment, markers, pens, and tags required for proper bib placement, complete in all aspects, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Distribution of Cotton Goodie Bags (Backpack) (Size: 14” x 15”, 150 GSM) with sublimation printing, premium quality equipped with suitable strings for closing and hanging, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Distribution of Non-Timing Bibs (9”x6”) with customized printing, suitable for volunteers, staff, and non-competitive participants, including all necessary micro safety pins for bib attachment, markers, pens, and tags required for proper bib placement, complete in all aspects, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Supply and Installation of Flower Decoration work (main stage décor cut flowers arrangement ,Podium on stage ,entry Arch gates,table tops etc) to be installed 01 day prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Supply of Venue Branding/Labeling of various setups made for different activities at site and along the route (periphery areas, cut outs, signages, danglers etc) made of self standing wooden frame with blockout flex printing designed as per theme of event, to be installed prior to the event and handed over in ready-to-use condition, complete in all respect as per direction of the Engineer-in-Charge / Client Department).

Arrangements of Polo T-Shirt for Officials Supply and Distribution of Polo T-Shirts made of minimum 250 GSM Dry fit fabrics and Cap, premium quality with appropriate sizes (S, M, L, XL, XXL) including DTF printed 2 logos (4x4 inches) on front pocket sides and 1 logo (11x8 inches) on the back side as per design to be approved by the client, including safe transportation, unloading, and placement at the designated location as per direction of the Engineer-in-Charge / Client Department.

Work Scope – Miscellaneous

Providing professional advisory services (i.e. Race Director alongwith requisite Team having experience of conducting one full and one half AIMS certified Marathon during last one year i.e., from the date of event) for strategic planning, and end-to-end management services for the planning, coordination, and execution of the event, ensuring adherence to timelines, quality standards, and compliance in consultation with the Client Department i.e. Sports Department.

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