92 DOT of 2023

Amount

Erection of Stall at Allen Park

Conceptualisation of Design, layout and erection of the stall of West Bengal Tourism from 22.12.2023 to 30.12.2023. The stall has been prepared within 21st December, 2023 positively. The stall will remain close on 24th and 25th of December, 2023

Space of 240 Sq. ft (One side open) [30 ft (Back wall) X 8 ft.(Side wall) X 8 ft (Height) ](CYMA) All the panels (minimum to be used for display the Creative to be prepared by the West Bengal Tourism will be backlit/translit. (Soft copy of the creative for panels will be provided from this end) Mat/carpet should cover the entire pavilion area All kind of electrical fixtures like spot lights, halogens, power plug sockets for proper illumination of the stall

Decorative items in accordance with the theme of Christmas Festival may be used. The entire area should be accessible and visible. Display of LOGO of Experience Bengal and Biswa Bangla and Kolkata Christmas Festival at conspicuous places.

Material transportation charges, storage, material disposal charges, insurance, security charges for the stall/ material, cleaning charges, dismantling charges of the stall will have to be borne by the agency.

Putting up of 2 [two] 42’ LED TV with Pen Drive compatible. Agencies have to collect the inputs to be displayed on these screens from the Department. The agency may transport the TV from the stall to any place each day on security reasons.

Proper reception with sufficient furniture viz. Lounge sofa with centre table, brochure rack, potted plants, dust bins, drinking water dispensers etc.

One illuminated desk with lock and key facility; Visitors Book & Card Holder Pot.

Arrangement for Daily cleaning and clearing of the site and handing over the possession back to the concerned authority in proper order once the event is over latest by the date stipulated by the authority

Provision for tea/coffee and snacks to the tourism officials and guests as and when required during the event. Each day refreshment along with tea coffee and water for the attending officers (daily 6 and day of inauguration for 60 officers /officials).

Deployment of 2(two) nos. of hostess to man the pavilion from 10 AM to 8.00 PM throughout the period of the festival.

Deployment of three small non AC cars from 22nd to 30th December, 2023 (except 24th, 25th ) for the attending officers

Press Conference

Backdrop :- 10 ft X 5 ft

Standees :- 4 ft X 8 ft (10 nos.)

Refreshment for 150 pax @ Rs.150/- each

Arrangement for adequate light Good quality sound system with cordless microphones (4)

Adequate Furniture (Chairs with cover for 30 persons and one Table with frill for the Officers along good quality chairs for 4 ) Flower arrangement for decoration

Hostesses for welcoming the press/delegates

Invitation Card with Envelops, Sticky Nameplate & ID Cards (Cards to be inserted within envelope and nameplate stickers to be put on card by agency)

Invitation Card Specification: (for Invitees) Size:- 6”X8.5” Quantity :- 500 pcs Both side Printed on 300 GSM Art Board (Cards to be inserted within envelope and nameplate stickers to be put on card by agency)

Printed Envelope with size :- 6”X8.5” Quantity :-500 Pcs 130 GSM Art Paper (Cards to be inserted within envelope and nameplate stickers to be put on card by agency)

Sticky Nameplates Specification: (for invitees) Size: 3.5" x 2" Quantity :- 300 pcs One side Printed on 120 GSM Sticker Paper (Cards to be inserted within envelope and nameplate stickers to be put on card by agency)

ID Card Specification: (for Organizers, Officials, Photographers, Vendors, Volunteers and Social & Digital Media handlers) Size: 3.375" x 2.125" Quantity :- 300 pcs Both side Printed on 300 GSM Art Board ID card inserted in the Transparent ID Card Holder

Cultural Programme at Allen Park Programme will be held on 27th to 30th December, 2023

Approx 3 performers along with band and musicians will be performed in each day Arrangement of reception with good quality Uttorio for all the performers. The samples of the Uttorio should be pre approved

Refreshment along with tea, coffee, packaged drinking water for all the performers (Coffee / Tea vending machine) for 150 persons each day @150/- per day

Two Thali Girls with decorative thali and tika

Two dedicated Nodal Officer from the end of the agency

Programme Schedule

Designing, Printing (Digital) and Supply of Minute to Minute programme of Kolkata Christmas Festival Size :- 29.5 CM X 21 Cm (A4 ) Quantity 2000 pcs Glossy good quality art paper 2 pages both side four colour printing folded

Documentation for entire work, HD quality Still Photographs (20 HD quality Still Photographs per day) and video All along with the Raw Files of Press & Stage Backdrop, Invitation Card and Envelope must be supplied in a 1TB Hard Drive Payment of bills is subjected to the quality of Photos and the Videos.

Event Management Charges

Government taxes

THIRD LINE CREATION

GIDI CREATION

Genesis Advertising Private Limited