Comprehensive Annual Maintenance Contract of Automatic Fire Alarm system for Two years in Samastipur Division.

Financial Eligibility Criteria: The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

Technical Eligibility Criteria: (a)The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i)Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or (ii)Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or (iii)One similar work costing not less than the amount equal to 60% of advertised value of the tender. (b) (1)In case of tenders for composite works (e.g. works involving more than one distinct component, such as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case of major bridges - substructure, superstructure etc.), tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i)Three similar works each costing not less than the amount equal to 30% of advertised value of each component of tender, or (ii)Two similar works each costing not less than the amount equal to 40% of advertised value of each component of tender, or (iii)One similar work each costing not less than the amount equal to 60% of advertised value of each component of tender. Note for b(1): Separate completed works of minimum required values shall also be considered for fulfillment of technical eligibility criteria for different components. (b)(2)In such cases, what constitutes a component in a composite work shall be clearly pre-defined with estimated tender cost of it, as part of the tender documents without any ambiguity. (b) (3) To evaluate the technical eligibility of tenderer, only components of work as stipulated in tender documents for evaluation of technical eligibility, shall be considered. The scope of work covered in other remaining components shall be either executed by tenderer himself if he has work experience as mentioned in clause 7 of the Standard General Conditions of Contractor through subcontractor fulfilling the requirements as per clause 7 of the Standard General Conditions of Contract or jointly i.e., partly himself and remaining through subcontractor, with prior approval of Chief Engineer in writing. However, if required in tender documents by way of Special Conditions, a formal agreement duly notarised, legally enforceable in the court of law, shall be executed by the main contractor with the subcontractor for the component(s) of work proposed to be executed by the subcontractor(s), and shall be submitted along with the offer for considering subletting of that scope of work towards fulfilment of technical eligibility. Such subcontractor must fulfill technical eligibility criteria as follows:

The subcontractor shall have successfully completed at least one work similar to work proposed for subcontract, costing not less than 35% value of work to be subletted, in last 5 years, ending last day of month previous to the one in which tender is invited through a works contract. Note: for subletting of work costing up to Rs 50 lakh, no previous work experience of subcontractor shall be asked for by the Railway. In case after award of contract or during execution of work it becomes necessary for contractor to change subcontractor, the same shall be done with subcontractor(s) fulfilling the requirements as per clause 7 of the Standard General Conditions of Contract, with prior approval of Chief Engineer in writing. Note for Item 10.1: Work experience certificate from private individual shall not be considered. However, in addition to work experience certificates issued by any Govt. Organisation, work experience certificate issued by Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate.[Ref:- GCC April 2022 Para 10.1 of Tender Form (Second Sheet) of Annexure I of ITT. Further 'Explanation for Para 10 of the Tender Form (Second Sheet) including Para 10.1 to 10.5 - Eligibility Criteria' shall be as per GCC April 2022].

The bidder has to submit the Annexures attached with tender:- I/A,I/B,II, III,IV/A,IV/B , tender first Sheet duly fill-up and signed (As applicable).

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Mode of Payment from Railway through a "Letter of Credit(LC)" arrangement. If yes, attach beneficiary Bank details. Details available in Special condition.

The Balance Sheet and all other Financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference.

(Special Condition of Contract for mandatory updating of Labour data on Railway's shramikkalyan portal by Contractor (Ref:- Railway Board letter no.-2018/CE-I/CT/4, Dated 17.10.2018.)

A. Contractor is to abide by the provisions of Payment of Wages act &Minimum Wages act in terms ofclause 54 and 55 of Indian Railway GeneralCondition of Contract. In order to ensure the same, anapplication has beendeveloped and hosted on websitewww.shramikkalyan.indianraihwars.gov.in'.Contractor shall register his firm/company etc. and uploadrequisite details oflabour and their payment in this portal. These details shall be available inpublicdomain. The Registration' updation of Portal shall be done as under:(a) Contractor shall apply for onetime registration of his company/firm etc. inthe Shramikkalyan portal with requisite details subsequent toissue of Letter ofacceptance. Engineer shall approve the contractor's registration within 7 daysof receiptof such request. (b)Contractor once approved by any Engineer, cancreate password with login ID (PANNo.) for subsequent use of portal for allLOAs issued in his favour. (c) The contractor once registered onthe portal,shall provide details of his Letter of Acceptances (LOA)/Contract Agreementson shranikkalyanportal within 15 days of issue of any LOA For approval ofconcerned engineer. Engineer shall update (ifrequired) and approve thedetails of LOA filled by contractor within 7 days of receipt of such request.(d)After approval of LOA by Engineer, contractor shall fill the salient details ofcontract laboures engagedin the contract and ensure updating of each wagepayment to them on shramikkalyan portal on monthlybasis. (e) It shall bemandatory upon the contractor to ensure correct and promt uploading of allsalientdetails of engaged contractual labour & payment made thereof aftereach wage period. B. Whileprocessing payment of any 'ON account bill' or'Final bill' or relese of 'Advance ' or 'PerformanceGuarantee/Security deposit' contractor shall submit a certificate to the Engineer orEngineer'srepresentative that " I have uploaded the correct details of contract laboursengaged inconnection with this contract and payment made to them during the wage period in Railway'sShramikkalan portal at www.shramikkalyan.indianrailways.gov.in till _____, month,______ Year.".

Special Conditions for inclusion of 'Letter of Credit' as Mode of Payment in works Tender or Service tender. (Authority: - Railway Bd. letter no.2018/CE-I/CT/9, dated: 04.06.2018).

For all the tenders having advertised cost of Rs.10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement.

This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.

The option so exercised, shall be an integral part of the bidder's offer.

The above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

In case tenderer opts for payment through LC, following shall be the procedure to deal release of payment through LC:

The LC shall be a sight LC.

The contractor shall select his Advising/Negotiating bank for LC. The incidental cost towards issue of LC and its operation thereof shall be borne by the contractor.

SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account (local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his bills.

The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per the progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended thereafter shall be finalised by the engineer in consultation with the contractor on the basis of expected progress of work.

The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against all losses, claims and demands of every nature and description brought or recovered against the Railways by reason of any act or omission of the contractor, his agents or employees, in relation to the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as reasonable compensation and paid by contractor.

The LC terms and conditions shall inter-alia provide that Railways will issue a Document of Authorisation (format enclosed as Annexure 2) after passing the bill for completed work, to enable contractor to claim the authorized amount from their bank.

The acceptable, agreed upon document for payments to be released under the LC shall be the Document of Authorisation.

The Document of Authorisation shall be issued by Railway Accounts Office against each bill passed by Railways.

On issuance of Document of Authorisation, a copy of Document of Authorisation shall be posted on IREPS for download by the contractor. A digitally signed copy of Document of Authorisation shall also be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).

The contractor shall take print out of the Document of Authorisation available on IREPS and present his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim shall comprise of copy of Document of Authorisation, Bill of Exchange and Bill.

3.5.11 The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).

The contractor's bank (advising bank) shall submit the documents to the Railway's Bank (Local 3.5.12 SBI Branch).

The Railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally 3.5.13 signed Document of Authorisation received from Railway Accounts Office, release the payment to contractor's bank (advising bank) for crediting the same to contractor's account.

Any number of bills can be dealt within one L.C, provided the sum total of payments to contractor is within the amount for which LC has been opened.

The LC shall be closed after the release of final payment including PVC amount, if any, to the 3.5.15 contractor.

The release of performance guarantee or security deposit shall be dealt directly by railway with the contractor i.e., not through LC.

Payment Terms:

The payment will be made on quarterly basis on submission of quarterly reports as per terms and conditions of the contract agreement. The contractor shall be entitled for payment as follows: a)The contractor shall be entitled to be paid from time to time by way of on account bill. b)In each of the on-account bill, 100% payment may be made.

Payment shall be made on quarterly basis, after expiry of each quarter of satisfactory maintenance against bills to be submitted by the firm. Payment shall be made after maintenance service report, record of monthly visit; failure and servicing done are verified & certified by the Railway representative.

The payment shall be done for periods for which maintenance has already been done No advance payment will be permitted. Any increase in taxes will not be incorporated in an AMC agreement. Payment will be made by Sr. DFM of the division concerned based on certificate of Railway supervisor issued after verification of records. Records of monthly visit, failure rectification, penalty and service done shall be maintained as per prescribed format.

All payments shall be made on the certificate of the Engineer within a reasonable time of the submission of the necessary bills by the contractor. Payment shall be made through cheques/NEFT/RTGS/LC payment in the name of the Contractor.

Scope of Work(i) S&T Work: Comprehensive Annual Maintenance Contract of Automatic Fire Alarm system for Two years in Samastipur Division.(ii) Proposed Site/Location for Execution of Work: List attached. The work shall be executed in different sections/stations of the Samastipur (SPJ) Division, under the jurisdiction (Section/Stations) of the respective Sectional SSE/Signal (In-Charge): SPJ, SHC, DBG, SMI, BMKI, NKE, and MFP, covering the entire division, as per Railway requirements. Note: Railway reserves the right to change, alter, add, or delete any site/location based on operational requirements, feasibility, availability of site, site conditions, or any other reason deemed necessary.(iii) The latest specifications and amendments thereto shall apply to all drawings and specifications.(iv) Scope of work, special condition for CAMC of AFDAS, Technical Specifications, Terms and Conditions (as applicable) : The detailed Scope of work, special condition for CAMC of AFDAS , technical specifications, inspection requirements, term, and conditions for execution and supply shall be as per the tender document and applicable special condition/technical specifications attached with tender document (as applicable). Inspection for each item as per specified in the schedule. However, for any safety item requiring Third-Party Inspection (TPI) by RDSO/RITES, shall be supplied with such TPI inspection, irrespective of the inspection agency mentioned in the schedule.(Inspection- Consignee, subject to total item value <05 Lakh, Non safety critical items). TPI (RITES) inspection charge to be borne by contractor. Note: All the materials (schedule items) shall be supplied as per railway requirement. There should be no any compatibility/suitability issues for supplied materials to the existing/New equipment. (v) The work shall be executed and materials supplied as per the instructions of the site engineer.(vi) The quantities/items indicated in the schedule may vary according to Railway or site requirements. Railway reserves the right to change, alter, add, or delete any item or quantity at any stage of the contract. Railway does not guarantee execution of work under every item or the quantities specified in the schedule.(vii)The rates quoted by the tenderer shall include the cost of materials and all incidental charges, including transportation, loading, unloading, handling, and any other associated expenses. The quoted rates shall also include all applicable taxes (including GST), duties, royalties, levies, octroi, and other statutory charges (as applicable).(viii) Recovery of taxes from bills shall be made as per the extant rules in force.(ix) The contractor shall be responsible for the carriage, safe transportation, loading, unloading, storage, protection, and safe handling of all materials required for the execution of the work.(x) All relevant standard guidelines and instructions issued by Railway Board, HQ/East Central Railway regarding contract management, technical aspects/requirements,execution of work, and prevailing Railway practices, E. C. railway practice inforce etc. shall be apply in this contract (as applicable).

Transportation of Materials:-

All materials specifically supplied by contractor to be supplied to the SSE/Signal or Tele/Store/SPJ or as specified by competent authority.

Contractor will carry all the materials (contractor supplied) from SSE/Signal or Tele/Store/SPJ or as specified by Competent authority to the site of work at his own cost and arrangement.

Execution of AMC:- As per schedule of work and Scope of work, Special conditions for Annual maintenance Contract of AFDAS, attached with tender document.