IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT.

Special Eligibility Criteria

1. 1

   CLW reserves right to procure entire or bulk quantity [minimum 80% of Net Procurable Quantity] from the RDSO approved vendors for the tendered RDSO item ID:-3100683.

   Document optionalConfirmation required
2. 2

   Offers of Developmental Vendors appearing in UVAM for the tendered item ID 3100683 : RDSO] can be considered for developmental order up to 20% of NPQ. Para 10.10.3.1 of CLW BID DOCUMENT- (Rev.V) Jan. 2026 may be referred.

   Document optionalConfirmation required
3. 3

   The bidder must provide source code and complier of software of Traction Converter, Auxiliary Converter and Vehicle Control Unit (VCU). The option of long term life time support as an alternate of source code and complier of software as indicated in para 1.5.1 of the specification is no longer available in scope of supply.

   Document optionalConfirmation required
4. 4

   In case, the bidder is a consortium of firms, relevant documents clearly defining the responsibility and role of each of the consortium members in the execution of the work should be submitted along with the offer against this tender.

   Document optionalConfirmation required
5. 5

   Bidder : (i) An Indian manufacturing company. (ii) Indian subsidiary / associate company of a foreign manufacturer. (iii) An Indian firm having MoU/Consortium/JV agreement with the foreign company qualifying the eligibility criteria.

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6. 6

   Bidders must fulfill the "conditions for responsiveness of offer" mentioned in the tender documents, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, Special Conditions of the tender if any and the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
6. 6

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form.
7. 7

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
8. 8

   Have you agreed for submission of SD if you are not exempted from the same as per the tender condition mentioned in CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed)?
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm.
10. 10

    Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020 ?
11. 11

    Have you ensured that your offer is as per the PVC clause mentioned in the Tender Document?
12. 12

    Have you enclosed signed copy of self certified undertakings i.e. Annexure B ?
13. 13

    Have you seen the new penalty condition regarding delay in commissioning at CLW and delay in attention at Zonal Railway loco sheds, as attached with the tender document?
14. 14

    Have you noted pre-decided rate of AMC during quoting of offer?

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items,and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

   Document optionalConfirmation required
5. 5

   EMD: - All bidders except those who are exempted from submitting EMD as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offer submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
6. 6

   Vendors (except UVAM vendors for Item ID: 3100683) who claim for exemption from payment of Earnest Money (EMD) as per the relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed) shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected .

   Document optionalConfirmation required
7. 7

   Security Deposit [S.D.] : Bidders must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in CLW BID DOCUMENT- (Rev.V) Jan. 2026 failing which their offers will be summarily rejected. Bidders (except UVAM vendors for Item ID: 3100683) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed).

   Document optionalConfirmation required
8. 8

   SFMS-based Bank Guarantee: As per Rly Bds Letter No. 2020/ACII/9/6/e Dt. 07.04.2022 & no. 2025/F(x)-II/10/14 dtd. 17.10.2025, it has been communicated that the online verification of Bank Guarantee submitted by Vendors / Contractors through the SFMS (Structured Financial Messaging System) platform is now enabled in IPAS, (ref. Section-II, Clause 13.4.1 of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed). Bank Guarantees not issued through SFMS or not verifiable in IPAS shall not be accepted.

   Document requiredConfirmation required
9. 9

   All Tenderers claiming exemption from submitting EMD/SD, shall be required to sign a bid securing declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
10. 10

    In compliance to Public Procurement (Preference to Make in India), Order2017 -Rev circulated vide Railway Board letter no. 2020/RS(G)/779/2/Pt.1(E-3322671) dated 20.08.24 (Copy enclosed), the Class-I local supplier/Class-II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self- certification that the item offered meets the local content requirement for Class-I local supplier/Class-II local supplier. They shall also give details of the location(s) at which the local value addition is made.

    Document optionalConfirmation required
11. 11

    WARRANTY: The warranty of the complete system will be 72 months from the delivery or 60 months from the date of satisfactory commissioning and acceptance test of the item, whichever is earlier. The contractor shall ensure round the clock availability of qualified engineer at the nominated electric loco shed for the first two years. After expiry of warranty, the AMC for 3 [Three] years as per terms and conditions shall be applicable.

    Document optionalConfirmation required
12. 12

    Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant documents. Bidders may please refer to the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed) in this regard.

    Document optionalConfirmation required
13. 13

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
14. 14

    PVC-IEEMA PVC FORMULA FOR TRACTION INVERTORS & CONVERTORS (Power electronics products) for indigenous components vide IEEMA CIRCULAR NO. IEEMA/ PVC/PE/2010 EFFECTIVE FROM 01.07.2010: P1=Po/100 [16+26 x C/Co+13 x AL/ALo + 18 x FE/FEo + 9 x IM/IMo + 18 x W/Wo] 2. for import content P2: CIF/100 [ ER/ERo (100+D)-(100+Do)] PVC base date 01/06/26 (copy enclosed).

    Document optionalConfirmation required
15. 15

    Conditions for Annual Maintenance- After expiry of Warranty Period of the equipment, a contract will be concluded by Zonal Railway where the locomotives installed with IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT will be homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Rate of maintenance of equipment is already mentioned in this tender.

    Document optionalConfirmation required
16. 16

    CONTRACT PERFORMANCE GUARANTEE FOR AMC:- The contactor shall submit to concerned zonal consignee performance Guarantee for amount equivalent to 5 % of contract agreement for (MX12 + 2) months where M is the no. of years for which contract agreement is to be signed. This Performance Guarantee shall be in the form of Bank Guarantee. The user Railway may forfeit the BG in case of the failure of the firm in execution of the contract or in the event of breach of any terms and conditions of contract by the contractor. Reference as per AMC para 15.0

    Document optionalConfirmation required
17. 17

    The bidders/ tenderers have to quote the rates for Capital cost of IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT i.e. supply, installation, testing and commissioning of IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENT system. During the maintenance period after completion of warranty period, the Contractor shall be paid for its Maintenance obligations @ 2.5% (Two point five percent) of the total Capital cost of IGBT BASED 3-PHASE DRIVE PROPULSION predefined cost of AMC equipment pertaining to the fleet in holding with Authority per annum, from the date of completion of Warranty Period till completion of Maintenance (i.e. 03 years after expiry of normal warranty period).

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18. 18

    Formula for Price adjustment for Maintenance Price (WPI):- Lump sum payment for Maintenance shall be adjusted every quarter for changes in rates and prices of various inputs in accordance with the formula given below: V=P x (Wi -W0)/W0 Where V = Increase or decrease in the quarterly lump sum payment p = quarterly lump sum payment due to the Contractor after adjusting any reduction in payment for non- compliance of the Maintenance Requirements W0 = The wholesale price index (all commodities) for the month of the tender opening date as Base date' Wi = The wholesale price index (all commodities) for the first day of the quarter under consideration determining the price adjustment."

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19. 19

    For AMC Contract:- Base date of WPI for price adjustment, shall be the tender opening date ( or month) which will be available.

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20. 20

    Force Majeure Clause: As per IRS conditions of contract.

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21. 21

    This tender is through single bid system (without e-Reverse Auction).

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22. 22

    The bidder shall give self certification for local content in the quoted item (goods/works/services) at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by cost /chartered accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from cost/chartered accountant after completion of contract, within time limit as mentioned in the contract. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from that declared in offer, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

    Document optionalConfirmation required
23. 23

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the Tender is permitted. Offer with variation from Tendered PVC or base date as stipulated in tender will be summarily rejected. Offer with fixed price will also be summarily rejected.

2. 2

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.