Inviting open Tender for entering into Rate Contract with firms/distributors/chemist shops/ Retailers for supply of all the types of Surgical Items, on day-to-day basis for Local Purchase to Divisional Railway Hospital, South East Central Railway, Raipur, Chhattisgarh round the clock (24x7) for a period of one years from the date of commencement of the service on the basis of discounts offered by vendors.

Special Eligibility Criteria

1. 1

   The supplier must not have been convicted by Food and Drug Administration authorities, and no case should be pending under the Drug and Cosmetics Act and rules against him. The tenderer should attach the latest Non-Conviction Certificate issued by the Raipur District Drug Control Department, Gov. of Chhattisgarh duly indicating this tender detail. Tenderers can also participate by submitting a copy of the acknowledgement of the application. However, the empanelment is only on production and verification of the Nonconviction certificate by the competent authority.

   Document requiredConfirmation required
2. 2

   The Tenderer shall submit a copy of a notarized affidavit on a non- judicial stamp paper stating that all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit to be submitted by the bidder is enclosed as Annexure-C. Non-submission of a notarized affidavit by the bidder shall result in summary rejection of his/their bid. It shall be mandatory incumbent upon the Tenderers to identify, state and submit the supporting documents duly self-attested by which they/he is qualifying the Qualifying Criteria mentioned in the Tender.

   Document requiredConfirmation required
3. 3

   The Vendor should show profits in at least two out of the last three financial years. The Balance sheet / profit-loss account certified by CA should be attached.

   Document requiredConfirmation required
4. 4

   Standard Financial Criteria: : The average Annual Turnover of the vendor for the last three completed financial years (FY23-24, FY24-25, FY 25-26) prior to the date of opening of tender should be equal to or more than three times the estimated annual value of purchase. The value of the proposed tender is Rs 1760000.00 for two years, and hence Rs 8,80,000.00 is considered as the estimated annual value of the purchase, and the required average annual turnover is Rs 26,40,000.00.

   Document requiredConfirmation required
5. 5

   The Pharmacy retailer/wholesaler/Firms should be located within 8 Kilometers of DRH/R and be able to supply the above within the prescribed period to DRH/R. Participants should upload a declaration to this effect. The agency has to inform the railway Administration if there is any change in the location of their establishments during the execution period of the contract. Railway reserves the right to have the contract in currency or to terminate the contract based on the new location of the service provider.

   Document requiredConfirmation required
6. 6

   Tenderer has to submit their bank details, i.e., Name of the Bank along with Bank Branch Code, Account Number, IFSC Code, GST Certificate, and PAN CARD.

   Document requiredConfirmation required
7. 7

   A valid Drug License/Medical devices license for storage and supply of the surgical items, as stipulated by the Chhattisgarh State Drug Control Department, should be available. (A copy of the Drug License/Medical device, along with Name, Reg Number, & Copy of the Certificate of Registration. The pharmacist should submit along with the Tender. In case of Distributor, the Name, Address and Educational Qualification of the Qualified Person whose name is available in the Drug/Medical devices License to be produced with tender.

   Document requiredConfirmation required
8. 8

   The supplier must have a GST Registration Certificate and should abide all the GST norms at the time of billing. (Acopy of GST registration should be attached with the tender).

   Document requiredConfirmation required

Check List

1. 1

   Sr noCheck list1.Valid Drug License2.Location Google map screenshot from the place of the firm located to DRH/R3.Non- conviction certificate by the FDA4.Notarized affidavit5.Located within 8 Kilometers6.GST Registration Certificate7.Average Annual Turnover of the last 3 years8.Profits in at least two out of the last three financial years9.Past experience10.Valid PAN no.11. All Documents should have a seal and be signed by the tenderer.

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
2. 2

   Please submit your bank details i.e. Name of the Bank, Bank Branch Code, Account Number, IFSC Code, and PAN Number, along with the EFT mandate form, GST Certificate, and PAN CARD.

   Document requiredConfirmation required
3. 3

   Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

   Document requiredConfirmation required
4. 4

   The accepted rates shall be deemed to include and cover all fees, taxes, duties, royalties, rent etc.

   Document optionalConfirmation required
5. 5

   Income Tax, Surcharge thereof, Goods & Service Tax (GST Act, 2017), and any other applicable tax shall be recovered from the contractor's bill as per the rule in force.

   Document optionalConfirmation required
6. 6

   The Tenderer cannot claim any Railway pass or right as employment in Railways.

   Confirmation required
7. 7

   Certificates and testimonials regarding registration with any Government/Private/Corporate Hospitals and past experience of supply to Government/Private/Corporate Hospitals for establishing the performance/Capacity of the Vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be attached.

   Document requiredConfirmation required

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.