Rate contract for Manufacture and supply of Pretensioned Prestressed Concrete (PSC) 1 in 12 Crossing portion sleepers ( 64 to 75), RDSO Drawing No. T- 4575 to T-4586

Special Eligibility Criteria

1. 1

   The tenderer (Concrete Sleeper Plant i.e CSP) must, fulfill all the following conditions to be eligible for placement of regular/developmental orders against this tender: 1.Concrete Sleeper Plants (CSPs) certified by RDSO for undertaking production of PSC Main Line sleepers or any other category PSC sleepers for IR will be considered eligible for placement of orders (regular or developmental as per status of RDSO approval/certification) against this tender. 2. Existing manufacturers quoting for supply from a new location after shifting their existing plant should have prior approval for supply from new location as per instructions of Railway Board vide letter No. 2004/Tk- II/22/11/5 dated 22.02.2006. Plants, which have already been permitted for shifting of location but have not shifted/started production from new location, even after lapse of one year or more from date of issue of permission letter, shall not be eligible to quote from old location. They will be eligible to quote from new location only if they have already obtained the RDSO certification of Plant at new location ,before the date of tender opening. 3. Those plants will be considered "closed", which have not manufactured any type of sleepers (mainline,Turnout, special sleepers) for more than five years reckoning from the date of tender opening. Such plants will not be eligible for tender until and unless fresh RDSO certification/approval is obtained and placed on record. 4. The Firm should not be "black listed/suspended/banned" for business by Railway.

   Document requiredConfirmation required

Check List

1. 1

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
3. 3

   Have you furnished the details of equipment/quality control.
4. 4

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fileds; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others)
5. 5

   Have you quoted in the prescribed proforma.
6. 6

   Have you submitted the Banker s report.
7. 7

   Have you furnished the statement of deviations.[preferably nil]
8. 8

   Have you quoted delivery period correctly and precisely.
9. 9

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
10. 10

    Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Documents link in the e- procurement website
11. 11

    Have you paid the Earnest Money Deposit? If No, have you attached proof for exemption from Earnest Money Deposit like MSE approval certificate etc
12. 12

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
13. 13

    Please check our website before submitting offer and till the date of opening of tender, whether any corrigendum to the tender has been issued or not.

Commercial-Compliance

1. 1

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
2. 2

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence o f the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence. (iii)Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
3. 3

   1)EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions. 2) Tenderers intending to supply PSC sleepers from their existing RDSO certified/approved sleeper plants, can submit their tenders without Earnest Money. Tenderers willing to claim Earnest Money exemption on this account should upload documentary evidence of having valid RDSO certified/approved plant. The Tenderer should upload either of the following documentary evidence in support of their claim: (i) Latest letter of RDSO indicating approval/ provisional approval of layout plan of CSP. (ii) Latest Inspection Report of RDSO for the CSP.

   Document optionalConfirmation required
4. 4

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
5. 5

   Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority.I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where applicable,evidence of valid registration by the Competent Authority shall be attached."

   Document requiredConfirmation required
6. 6

   1) SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of Southern Railway Tender conditions. 2) Regarding applicability of payment of Security Deposit (SD), tenderers are required to refer terms and conditions applicable in this tender. The firms claiming waiver / exemption from SD should clearly indicate valid reasons for such claim duly attaching scanned copies of the current valid registration / approval / valid certificate / documents etc. The tenderers request for adjustment of SD relating to their earlier tenders / contracts may not be considered.

   Document optionalConfirmation required
7. 7

   The RDSO approved/certified status and production capacity of the firm will be reckoned as on the date of tender opening. But, incase of downgrading/ removal/suspension/banning of the firm after opening of the tender, such changes shall be taken into account while considering the offers.

   Confirmation required
8. 8

   Documents to be attached/ uploaded along with e-Bid: Scanned copy of the following documents should be uploaded along with the e-Bid . (a) Proof of authority from Firm in favour of signatory of tender for digitally signing and submitting the tender document. (b) Valid RDSO approval/provisional approval/certification/Oversight Inspection Report of CSP showing production capacity. (c) Any other document issued by RDSO indicating the monthly rated capacity of the CSP (d) Year wise supply performance of CSP in last Five Years indicating closure and rejections details if any. (e) Any other document

   Document requiredConfirmation required
9. 9

   Split Clause: Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration to ensure reliability and continuity of supplies in terms of the criteria outlined in Para 5.2 of Southern Railway Part-B of Tender conditions.

   Confirmation required
10. 10

    Offers from allied /sister concern firms: In case of RDSO approved allied/sister concern firms, only one of the allied /sister concern firm is eligible to participate in the tender. If more than one allied/sister concern firms participate in the tender, offer of all the allied /sister concern firms will be ignored.

    Confirmation required
11. 11

    Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

    Confirmation required
12. 12

    Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract value. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly. Bidders should note the clause 13 of IRS conditions of contract 2025.

    Confirmation required
13. 13

    Procurement of the item is restricted to Class-I Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be "Class-I Local suppliers" (i.e., "Non-Local suppliers" or "Class- II Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

    Document optionalConfirmation required
14. 14

    Local Content:- The Class I local supplier at the time of bidding shall indicate percentage of local content and provide a self-certificate that the item offered meets the local content requirement for Class I local supplier and shall also give details of the location(s) at which the local value addition is made. The tenderer shall refer Para.16.0 of Part.B of Southern Railway Tender Conditions.

    Document requiredConfirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

3. 3

   I/We have carefully gone through the IRS Conditions of Contract - 2025, particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti- competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage