SUPPLY OF FOOD MATERIALS AND OTHER ARTICLES TO PRE-MATRIC & POST MATRIC HOSTELS, COMING UNDER SOCIAL WELFARE DEPARTMENT, BELAGAVI DISTRICT.

The PAN number of the organization, if the organization is a Proprietorship then PAN number of the Proprietor.

GST registration certification of the Organization

Details of branch offices registered under the GST by the organization.

The Agency must be registered under Firm, company, partnership, Co-operative Societies Act or a non-governmental organization. Necessary documents must be submitted in this regard.

The organization should submit a commercial license letter obtained from the Urban Local Bodies (Municipality/Municipality/Town Panchayat) including the head office and Branch offices regarding the sale of food, vegetables and other items. And a certificate valid for the current year should be submitted.

Annual turnover certificate for the previous five financial years in any two financial years (2019-20, 2020-21, 2021-22, 2022-23 and 2023-24) for which the tender was awarded. The turnover must equal to the Tender value mentioned in tender document and must be for supply of food items only and no other business transactions carried out by the tenderer should be mentioned and if such transactions are mentioned, such bid will be rejected. The said certificate must be attested by the CA and must be related to the same tender i.e. it must be dated within the last date fixed for submission of tender from the date of invitation of tender and the CA must compulsorily mention the UDIN number.

The tenderer shall produce a GST clearance certificate from the concerned department stating that GST payment is not due.

The tenderer shall attach a certified copy of the Income Tax Returns (ITR-V) for the last three years (2021-22, 2022-23 and 2023-24) with the balance sheet (profit and loss) verified by a Chartered Accountant.

The CA Certified Online Submitted 3CA/3CB/3CD submitted by the tenderer to the Income Tax Department for the three financial years (2021-22, 2022-23 & 2023-24) and the said documents must be downloaded through the Income Tax Departments software. Each document must have a unique number. Reports submitted manually by the CA will not be considered.

Regarding the service experience of the tenderer, in the last three financial years (2021-22, 2022-23 & 2023-24) in which the tender was called, experience certificate and service satisfaction certificate should be submitted in relation to the completing supply of food items specified in the tender to government, semi-government, autonomous organizations not less than 80% of the tendered amount. (supply orders will not be accepted)

The license obtained from the Food Safety and Standards Authority of India, must be valid for the year 2024-25.

The tenderer should have a verification certificate (Packing License) from the Department of Legal Metrology. It should be valid for the current year.

Tenderers should submit the certificate obtained from APMC and submit the current valid certificate.

Tenderers/Agencies should have their own local office in Belgaum district and should provide complete address, telephone number, e-mail address etc. on letterhead.

The firm/agency should not be blacklisted and should not have any partnership with a blacklisted firm and the agency owner should not be an elected representative. A notarized certificate on a stamped paper of Rs.100/- should be submitted in this regard. This certificate should be obtained after the date of issuance of the tender notice.

The tenderers should be financially capable. In this regard, bidders should submit solvency certificate of 30% of the tender amount i,e Rs. 12.65 lakhs.in the name of Joint Director, Social Welfare Department, Belgaum District, obtained from the bank.