GEAR COUPLING

Special Eligibility Criteria

1. 1

   The firm must mention the make/brand of the item offered. Bidder used to quote make "As per SOR/Tender" is ignored.

   Document optionalConfirmation required
2. 2

   Firm must be OEM or authorized by OEM for the specific tender. Failing which offer will be ignored. Dealership certificate will not be acceptable. Authorization letter must contain details of authority signing the authorization on behalf of OEM like Name, Designation, Mobile Number and Company domain mail id. Without this detail authorization not treated proper and offer is liable to be ignored. ONLY OEM OR THEIR SOLE AGENT TO SUBMIT BID BUT BOTH CANNOT SUBMIT BID SIMULTANEOUSLY (LIABLE TO BE IGNORED)

   Document requiredConfirmation required
3. 3

   Offer from bidder on behalf of OEM must submit EMD otherwise offer will be ignored.

   Document optionalConfirmation required
4. 4

   Does firm comply with BLW drawing?

   Document optionalConfirmation required

Check List

1. 1

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
2. 2

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]
3. 3

   Have you attached any performance statements with your offer?
4. 4

   For the tenders opening after roll out of GST - All the bidders/tenders should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law.
5. 5

   For the tenders due to open before roll out of GST. All the bidders/tenderers while quoting the rates should clearly indicate the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation Clause.
6. 6

   Have you attached all supporting documents mentioned in SOR [attached]. Any documents pertaining to this, submitted after opening of tender will not be entertained.
7. 7

   Delivery schedule indicated in the SOR is by and large the requirement of BLW. The actual Delivery schedule offered to a firm will depend upon no. of vendors selected for placement of orders.
8. 8

   For statutory taxes/duties all the offers shall be evaluated as per tax regime as applicable on the date of tender opening.
9. 9

   Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder
10. 10

    Wherever the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. .
11. 11

    Supporting documents for compliance of all the conditions under special conditions and checklist for the bidders must be upload along with the offer failing which the offers will be treated without these documents and no Correspondence will be made by purchaser for submission of same .
12. 12

    Firm should upload technical detail about quoted item. Statement of deviation wrt.to technical requirement/commercial terms should be indicated at relevant place on offer firm and uploaded if any failing which offer will be assumed as nil deviation.
13. 13

    Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporate in the tender conditions.

   Document optionalConfirmation required
2. 2

   Firm must ensure to submit EMD as per BLW Tender Document Rev. Year 2026 Ver-01 dtd. 18.03.2026 or upload relevant certificate certificate if seeking exemption from payment of EMD along with bid securing declaration.

   Document optionalConfirmation required
3. 3

   E- invoice declaration - Firm could furnish declaration regarding e-invoices while claiming the payment by those suppliers which are exempted from e-invoices. "We hereby declare that though our aggregate turnover in any preceding financial year from 2017-2018 onwards is more than the aggregate turnover notified under sub - rule (4) of rule 48, we are not required to prepare an invoice in terms of the provisions of the sub-rule."

   Confirmation required
4. 4

   Standard Warranty terms will be as per IRS. any deviation in warranty must specifically be mentioned in offer/deviation column otherwise IRS warranty clause will be applicable.

   Document optionalConfirmation required
5. 5

   Failure and Termination - If the Contractor fails to deliver the goods or any instalment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights: - (a) recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to 1/2 (half) per cent of the price of any goods (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract for each week or part of a week during which the delivery of such goods may be in arrears where delivery thereof is accepted after expiry of the aforesaid period. Upper limit for recovery of liquated Damages in Supply Contracts will be 10 % (Ten Per cent) of value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract, or (b) without prejudice to the Purchaser's right to record adverse performance of the contractor for taking appropriate administrative action, cancel the contract or a portion thereof and forfeit the security deposit. (c) Wherever Security deposit has been exempted for any reason, levy damages from the supplier, not by way of penalty, an amount equal to Security Deposit amount, as would have been applicable had he not been an exempted vendor. These damages shall be treated as recoveries outstanding against the Contractor and dealt with accordingly. (d) In case of failure by contractor to meet deliveries for any lot, Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot. Note- It may be noted that clauses (a), (b), (c) and (d) above are applicable to regular (bulk) orders, whereas only clauses (b), (c) & (d) above are applicable to in-side developmental orders up to 20% of the Net Procurement Quantity (NPQ).

   Confirmation required
6. 6

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.