UNDER FRAME (MEMU NDMC)

Special Eligibility Criteria

1. 1

   NIL

   Confirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
3. 3

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
4. 4

   Have you furnished the statement of Equipment & Quality Control?
5. 5

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
6. 6

   Have you kept your offer valid for the validity period as mentioned in NIT header?
7. 7

   Have you submitted the details of location(s) at which local value addition is made/proposed?
8. 8

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
9. 9

   Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
10. 10

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
11. 11

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   Firms are advised to submit the offer from their IREPS ID which is listed in the vendor directory of RDSO/ICF/RCF and other vendor approving agencies for the tendered item.

   Document optionalConfirmation required
3. 3

   EARNEST MONEY DEPOSIT (EMD): -

   Document optionalConfirmation required

4. (i) Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. ii) Traders/ Distributors/ Sole Agent/ Works Contract are not exempted from payment of EMD as they are excluded from the purview of the MSE Policy. iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with PCMM of any Zonal Railways/ Production Units for any of these trade groups 0034, 0035, 0036, 3362, 3369. Firm should submit valid Registration Certificate for proof. (iv) Approved/ Developmental vendors of RCF for Under Frame Complete for LHB Coaches shall also be eligible for EMD/SD exemption for all categories of orders.

5. 4

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no.S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub-classification.

   Document optionalConfirmation required
6. 5

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
7. 6

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
8. 7

   Passing the benefits of ITC: I hereby confirm following: "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/ benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
9. 8

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
10. 9

    Please submit the details of the location at which the local value addition is being made.

    Document requiredConfirmation required
11. 10

    It is certified that the item offered meets the local content requirement for "Class-I local supplier".

    Document optionalConfirmation required
12. 11

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

    Document optionalConfirmation required
13. 12

    Conditions for Prototype Approval :- 1. Before starting the Bulk supply, new firms who have not supplied the tendered item in the past will be required to get their Prototype sample approved by Design Deptt of ICF as per the tendered drawings/ specification/STR/PO. 2. Past suppliers of tendered item to MCF/RCF shall be required to submit sample to ICF, for trial/fitment purpose, duly inspected by Inspection agency mentioned in PO before starting the bulk supply. 3. Firms will be allowed, time of 60 days for Prototype Approval. Design Deptt will normally complete Prototype Inspection in 30 days from the date of firm's request. 4. Before offering the prototype sample for inspection to Design Department of ICF, firm to ensure the conformity of the sample to the checklist circulated by Design department of ICF. Firm also to ensure that all Jigs and fixtures are in good condition and calibrated. 5. During the visit of Design inspection team at firm's premises, if it is found that prototype sample is found to be incomplete / not prepared as per the requirement, the same shall be rejected by Design Inspection Team. Firm to offer second prototype sample duly carrying out the improvements/ changes as suggested by Design department. During the second visit of Design inspection team, if it is again found that prototype sample is incomplete / not prepared as per the requirement, the same shall again be rejected by Design Inspection Team. 6. Before third time prototype inspection by Design Department inspection team, firm has to deposit charges of Rs.2 lakhs (Two Lakhs) towards prototype inspection. On confirmation of the same prototype inspection will be carried out by Design Department.

    Confirmation required
14. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.