Small fabricated Components for Fabrication Shop for WAG-9HC loco

Special Eligibility Criteria

1. 1

   FOR BULK ORDER : Railway reserves the right to procure entire or bulk quantity (Minimum 80% of Net Procurable Quantity) from approved vendors appearing in UVAM for MS Fabricated Items (Small) Group-I (CLW Item ID 2100359) / MS Fabricated Items (Small) / CATEGORY - STRUCTURAL Group-II (CLW Item ID 2100643) / MS Fabricated Items (Small) / CATEGORY- STRUCTURAL- Group-III (CLW Item ID 2100644).

   Document optionalConfirmation required
2. 2

   FOR DEVELOPMENTAL ORDER: A. Developmental Vendors appearing in UVAM (without any condition for prototype/field trial clearance) for MS Fabricated Items (Small) Gruop-I (CLW Item ID 2100329) / MS Fabricated Items (Small)/CATEGORY STRUCTURAL-Group-II (CLW Item ID 2100643) / MS Fabricated Items (Small)/ CATEGORY-STRUCTURAL Group-III (CLW Item ID 2100644) may be considered for a small quantity up to 20% of Net Procurable Quantity as a development order. B. Developmental order (Up to 5% Outside Net procurable quantity) may be placed on - Developmental Vendor appearing in UVAM (with condition for prototype/field trial clearance) for MS Fabricated Items (Small) Group-I (CLW Item 2100359) / MS Fabricated Items (Small)/CATEGORY - STRUCTURAL Gruop-II (CLW Item ID 2100643) / MS Fabricated Items (Small)/CATEGORY STRUCTURAL- Gruop-III (CLW Item ID 2100644). OR Bidder who submit adequate documents and credentials to establish their capability and capacity to design, develop, and manufacture the tendered Item or a similar item may, if found prima facie satisfactory by the Railways, be considered for a developmental order. Such bidders should also furnish documentary evidence (e.g., performance statements, list of machinery and plant, ISO certificate, Quality Assurance Plan, etc.) along with the bid to substantiate their credentials. However, repeat developmental orders will not be issued.

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3. 3

   A. In cases where Purchase Orders are placed on approved forms having no supply history of the tendered item during the preceding five years, the firms shall be required to successfully complete the Type Test/Consistency Test within two months from the date of placement of the Purchase Order. Failure to complete the Type Test/Consistency Test within the stipulated period shall render the Purchase Order liable for cancellation, along with such contractual action as may be applicable under the terms and conditions of the Purchase Order. B. The firm shall complete the Type Test/Consistency Test process within two months from the date of placement of the Purchase Order on the following sequence: i) Submission of QAP for approval. ii) Submission of inspection call for Type Test/Consistency test approval of QAP. iii) Issue of Provisional IC after conducting inspection at Firm%u2019s premises. iv) Dispatch of Material after issuance of Provisional IC. v) Fitment of the item on locomotive. vi) Issue of Final Inspection Certificate after successful fitment in the Locomotive as per the applicable Work Instruction. vii) Commencement of regular/bulk supply of the balance quantity after issuance of Final IC.

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Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached). Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
4. 4

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
5. 5

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
6. 6

   Have you agreed for submission of SD if you are not exempted from the same as per the tender condition mentioned inCLW BID DOCUMENT- (Rev.V) Jan. 2026 ( Copy attached).
7. 7

   Have you submitted requisite amount of EMD if you are not eligible for exemption from the same.
8. 8

   Have you attached relevant document if you claimed to avail benefit and preferential treatment as MSE firm.
9. 9

   Have you attached relevant document along with the offer for certificate of compliance regarding restrictions under Rule 144 (xi) of GFR -2017.

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under Statutory Variation clause (b) All the bidders/Tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

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4. 4

   Earnest Money Deposit (EMD): All bidders except those who are exempted from submitting EMD as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   Security Deposit [S.D.]: All bidders except those who are exempted from SD must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum Ceiling limit as mentioned in CLW BID DOCUMENT- (Rev.V) Jan. 2026 failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item/ items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached).

   Document optionalConfirmation required
6. 6

   In compliance to Public Procurement (Preference to Make in India), Order 2017 -Rev circulated vide Railway Board letter dated 20.08.2024, bidders to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for Class-I local supplier and also give details of the location at which the local value addition is made.

   Document optionalConfirmation required
7. 7

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant document [ Udyam Registration certificate]. Bidder may please refer the CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy attached).

   Document optionalConfirmation required
8. 8

   The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Offer on Firm Price Basis - Bidders must quote on firm price basis only. Offers with Price Variation Clause [P.V.C] will be summarily rejected.

2. 2

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.