Part-A - Pre-printed, pre-formatted reservation tickets for PRS System, on White Security Indian Railway Logo Watermark Bond paper in Ticket Size 18 +/-0.2 X 10 +/-0.2 cms. As attached per Specification. (Unit 1 Nos = 200 Tickets in Fan Fold form) Part-B - Rates for commercial publicity Advertisement to be printed on PRS Tickets as per the terms and conditions (Unit 1 Nos = 200 Tickets) (Contains the rates/ total earnings towards commercial publicity which will be printed on the PRS tickets as per terms & conditions where the supplier will pay such earning to the railways.)

Special Eligibility Criteria

1. 1

   Only RBI/IBA approved Security Printer for documents i.e. drafts, cheque etc. and ISO 9001/2015 or latest amendment certified Printing Presses shall be considered for placement of Order. Firm should submit documentary evidence in support of above otherwise offer will be rejected. (In the specification ISO mentioned as ISO 9000, please read ISO 9001/2015 instead of ISO 9000)

   Document optional
2. 2

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Confirmation required

Check List

1. 1

   This is an e-tender. Manual Offers/Bids for this tender will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviations, if any?
3. 3

   Have you furnished the statement of deviations, if any?
4. 4

   Have you mentioned MAKE / BRAND of OEM ?
5. 5

   Have you indicated the HSN code of your offered product?
6. 6

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
7. 7

   Have you indicated the percentage of Local Content in the relevant column?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
10. 10

    Have you quoted price on the basis of free delivery to destination, indicating the break up ?
11. 11

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid.

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall understand and declare as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months,from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

   Document optionalConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable @5% as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
3. 3

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024.

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document optionalConfirmation required
6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].
8. 8

   Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer will not be considered as an offer from that manufacturer and that make and shall be dealt accordingly. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected.

   Document optional
9. 9

   Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optionalConfirmation required
10. 10

    LAND BOARDER : All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JANUARY 2024 in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has- been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation

    Document optionalConfirmation required
11. 11

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload Udyam Registration Certificate with their offer in terms of Clause 4.0 of Section II of IMPORTANT TERMS and CONDITIONS OF TENDER (Updated) JANUARY 2024. The vendors/bidders who fail to submit UDYAM registration certificate number shall not be able to avail the benefits available to MSE

    Document optionalConfirmation required
12. 12

    In cases of procurement for a value in excess Rs. 10 crore, then accordingly, for a bidder to be evaluated as a Class- I Local supplier/Class-II Local supplier, a Local Content Certificate must be provided. This certificate shall indicate the percentage of local content of the tendered item, in compliance with the Public Procurement (Preference to Make in India) Order, 2017 (as amended) issued by DPIIT; it shall be specific to the product(s) offered and be issued and signed by (a) in the case of companies, the statutory auditor or cost auditor of the company, or (b) in the case of suppliers other than companies, a practicing Cost Accountant. The certificate with valid UDIN (or an equivalent document identification mechanism, as applicable) should be uploaded alongwith their offer. An offer may not be eligible for evaluation as a 'Class-I Local Supplier/Class-II Local supplier, if it does not include a valid certificate meeting all the above mentioned requirements.

    Document optionalConfirmation required
13. 13

    This tender is in two parts:- Part A of the above tender contains the rates/ total value towards printing and supply cost of PRS tickets with commercial publicity printed thereon as per terms & conditions, where railway will pay such cost to the suppliers. Part B of the above tenders contains the rates/ total earnings towards commercial publicity which will be printed on the PRS tickets as per terms & conditions where the supplier will pay such earning to the railways. In case of Nil/No offer against Part-B, total earnings will be treated as Zero for evaluation of offers. In such cases, multi-colour commercial publicity if provided by railways shall have to be printed on PRS Tickets by the successful tenderer as per terms and conditions as defined in the tender document. The firm should quote rates separately for Part-A and Part-B. The offers of eligible tenderers will be evaluated and inter-se merit position will be considered based on highest net earning payable to Railway. Net earning payable to Railways = Total value of commercial publicity earning payable to Railway (Part-B) [Minus] Total value of printing and supply for PRS Tickets (Part-A) For example: if a vendor quotes for Part-A @ All Inclusive Rates of Rs. 1.00 per unit and for PART-B All inclusive Rates of Rs. 1.20 per unit. Thus, the net earning shall be Rs. 0.20 [Rs. 1.20- Rs.1.00] per unit to the Railways.

    Confirmation required
14. 14

    The Vendor/Printer is required to have fool proof numbering arrangements for printing ticket number in double order

    Document optional
15. 15

    Vendors are also required to to have suitable security area for stocking printed ticket.

    Document optionalConfirmation required
16. 16

    Vendors are required to have suitable arrangements for destroying the mutilated or mis-printed tickets

    Document optionalConfirmation required
17. 17

    Successful Vendor shall be required to indemnity Central Railway through an Indemnity Bond against mis-use of tickets in their stock, printing of duplicate tickets and missing numbers/duplication numbers and resultant loss to the Railways. This undertaking will be submitted at the time of supply. Otherwise material will be not accepted by the consignee.

    Confirmation required
18. 18

    Vendor shall have to arrange for inspection of press and storage area by the nominated officer/Officers of Central Railway when and if so desired

    Confirmation required
19. 19

    Vendors shall be required to make own arrangement for procurement of IR watermark paper. (please read c o n d i t i o n as above instead of mentioned condition in specification para 9 -vii)

    Confirmation required
20. 20

    Firm will give an undertaking that there will be synchronous computerized record of serial numbers being printed on ticket roll to prevent any chance of any extra ticket, duplicate ticket and ticket without number. This undertaking will be submitted at the time of supply, otherwise material will be not accepted by the consignee

    Confirmation required
21. 21

    Drawing of ticket enclosed with this tender is for indicative purposes only. The firm is advised to obtain approval of the final artwork/sample before proceeding with bulk production.

    Confirmation required
22. 22

    Approval and Restriction on Displays:- i) The Licensee is allowed to print Multi-coloured advertisement on the tickets as under:- Front Side:- Advertisement with text and logos of companies of product shots. There should be no human picture to be printed. Rear Side:- All approved advertisement. Note:- the picture should not be indecent. ii) It has to be ensured by licensee that the advertisement printed are decent and take care of aesthetic and does not give cheap or vulgar appearance. iii) The advertisement will be subject to the normal restriction in respect of certain category of advertisement such as smoking, wines and alcoholic drink having erotic background scense, competitive advertisement from any road transport companies/ airlines ect. And from private insurance companies offering policies against railway accident. The advertisement should not propagate any religious or religious belief or have picture of the leaders of the particular sector religion.

    Confirmation required
23. 23

    Certificate from mill regarding quality & specification compliance as per tender along with quantity supplied and committed

    Document optionalConfirmation required
24. 24

    Proof of purchase from the paper mill and assurance of quality as per specification.

    Document optionalConfirmation required
25. 25

    Sample of every supply will be send to paper mill for cross verification.

    Confirmation required
26. 26

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly for 120 days as stipulated in the tender document, Offers quoted with lesser validity shall be treated as commercially unresponsive and shall be summarily rejected.