Split Air Conditioner Including Green AC
Wall Mount Type (V2) (Q2) MSE Exemption for Years of Experience and Turnover No Startup Exemption for Years of Experience and Turnover No Bid to RA enabled Yes RA Qualification Rule 50% Lowest Priced Technically Qualified Bidders Type of Bid Two Packet Bid Primary product category Split Air Conditioner Including Green AC
Wall Mount Type (V2) Time allowed for Technical Clarifications during technical evaluation 3 Days Inspection Required (By Empanelled Inspection Authority/Agencies pre- registered with GeM) No Evaluation Method Total value wise evaluation Arbitration Clause No Mediation Clause No Bid Number ( ) : GEM/2024/B/5604254 Dated : 23-11-2024 Bid Document 1/24 EMD Detail Advisory Bank State Bank of India EMD Amount 100000 ePBG Detail Advisory Bank State Bank of India ePBG Percentage(%) (%) 5.00 Duration of ePBG required (Months) ( ) . 24 (a). EMD EXEMPTION: The bidder seeking EMD exemption
must submit the valid supporting document for the relevant category as per GeM GTC with the bid. Under MSE category
only manufacturers for goods and Service Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. (b). EMD & Performance security should be in favour of Beneficiary
wherever it is applicable.
Beneficiary : CGM Materials Management
Materials Management
NLC India Limited
Ministry of Coal (Unit Head) UIN Number NCTGC2415P MII Purchase Preference MII Purchase Preference Yes MSE Purchase Preference MSE Purchase Preference Yes 1. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier as defined in public procurement (Preference to Make in India)
Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the Purchase preference
the bidder must upload a certificate from the OEM regarding the percentage of the local content and the details of locations at which the local value addition is made along with their bid
failing which no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore
the declaration relating to percentage of local content shall be certified by the statutory auditor or cost auditor
if the OEM is a company 2/24 and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are not eligible to participate. However
eligible micro and small enterprises will be allowed to participate .The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023. OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. 2. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012 dated 23.03.2012 issued by Ministry of Micro
Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the Purchase preference
the bidder must be the manufacturer/OEM of the offered product on GeM. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid for Services
the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide eligibility for purchase preference based on documentary evidence submitted
while evaluating the bid. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% (Selected by Buyer) of margin of purchase preference/price band defined in relevant policy
such MSE Seller shall be given opportunity to match L-1 price and contract will be awarded for 100% (selected by Buyer) percentage of total quantity. The buyers are advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order
2012 and Public Procurement (Preference to Make in India) Order
2017. Benefits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents submitted. 3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and for determining the Eligibility Criteria related to Turn Over
Past Performance and Project/Past Experience etc. This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of quoted prices which would be determined by the buyer based on its own assessment of reasonableness and based on competitive prices received in Bid/RA process. 4. Reverse Auction would be conducted amongst first 50% of the technically qualified bidders arranged in the order of prices from lowest to highest. Number of sellers eligible for participating in RA would be rounded off to next higher integer value if number of technically qualified bidders is odd (e.g. if 7 bids are technically qualified
then RA will be conducted amongst L-1 to L-4). In case number of technically qualified bidders are 2 or 3
RA will be between all without any elimination. If Buyer has chosen to split the bid amongst N sellers
then minimum N sellers would be taken to RA round. In case Primary products of only one OEM are left in contention for participation in RA based on lowest 50% bidders qualifying for RA
the number of sellers qualifying for RA would be increased to get at least products of one more OEM (directly participated or through its reseller) if available. Further
if bid(s) of any seller(s) eligible for MSE preference is/are coming within price band of 15% of Non MSE L-1 or if bid of any seller(s) eligible for Make in India preference is/are coming within price band of 20% of non MII L-1
then such MSE/Make in India seller shall also be allowed to participate in the RA process. Split Air Conditioner Including Green AC
Wall Mount Type (V2) ( 95 pieces ) (Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier respectively 1 2 ) Technical Specifications * As per GeM Category Specification Specification Specification Name Bid Requirement (Allowed Values) Generic Classification By Function Cooling Only 3/24 Nominal Marketing Cooling Capacity (in Ton) {Hint: 1 Ton= 3000 Kcal/Hr
Tolerance +/-10%} 1.5 Ton Star Rating (ISEER value range) 5 Star (ISEER value from >=5 to <=5.5) Refrigerants Eco-friendly Refrigerant Yes Refrigerant Ozone Depletion Potential is Zero Yes Green AC Related Environment Friendly Requirement Compliance to Green AC related environmental friendly features complied No Warranty/Service Comprehensive Warranty on Air Conditioner/Machine (in years) 1 Warranty on Compressor (in years) 10 Or higher Installation/Commissioning With Free Standard Installation Commissioning Or higher Number of free services during the Comprehensive Warranty on Air Conditioner/Machine 2 services per year
4 services per year Or higher Certifications Mandatory compliance conformity to relevant ISS As per IS 1391 (Part 2)-Latest and as per Gazette Notification no. S.O. 3897(E) dated
29th October 2019 and as per BEE Notification dated 19th April 2022 Specification Specification Name Bid Requirement (Allowed Values) Additional Specification Documents Applicable Specification Document View Applicable Drawing Document View Verified and Signed Tp document View Consignees/Reporting Officer and Quantity 4/24 S.No. .. .. Consignee Reporting/Officer Address Quantity Delivery Days 1 K G Raj 607807
MINES SUB STORES
NEW SERVICE UNIT
NLC INDIA LIMITED
NEYVELI 95 45 Split Air Conditioner Including Green AC
Wall Mount Type (V2) ( 23 pieces ) (Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier respectively 1 2 ) Technical Specifications * As per GeM Category Specification Specification Specification Name Bid Requirement (Allowed Values) Generic Classification By Function Cooling Only Nominal Marketing Cooling Capacity (in Ton) {Hint: 1 Ton= 3000 Kcal/Hr
Tolerance +/-10%} 2 Ton Star Rating (ISEER value range) 5 Star (ISEER value from >=5 to <=5.5) Refrigerants Eco-friendly Refrigerant Yes Refrigerant Ozone Depletion Potential is Zero Yes Green AC Related Environment Friendly Requirement Compliance to Green AC related environmental friendly features complied No Warranty/Service Comprehensive Warranty on Air Conditioner/Machine (in years) 1 Warranty on Compressor (in years) 10 Or higher Installation/Commissioning With Free Standard Installation Commissioning Or higher Number of free services during the Comprehensive Warranty on Air Conditioner/Machine 2 services per year
4 services per year Or higher Certifications Mandatory compliance conformity to relevant ISS As per IS 1391 (Part 2)-Latest and as per Gazette Notification no. S.O. 3897(E) dated
29th October 2019 and as per BEE Notification dated 19th April 2022 5/24 Additional Specification Documents Applicable Specification Document View Applicable Drawing Document View Verified and Signed Tp document View Consignees/Reporting Officer and Quantity S.No. .. .. Consignee Reporting/Officer Address Quantity Delivery Days 1 K G Raj 607807
MINES SUB STORES
NEW SERVICE UNIT
NLC INDIA LIMITED
NEYVELI 23 45 Special terms and conditions-Version:1 effective from 01-05-2024 for category Split Air Conditioner Including Green AC
Wall Mount Type (V2) 1 . As per latest Version of STC document "STC- Split Air Conditioner Including Green AC
Wall Mount Type (V2)" available at the time of bid creation. Buyer Added Bid Specific Terms and Conditions 1 . Generic OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates. Bidders are bound to accept the orders accordingly. 2 . Scope of Supply Scope of supply (Bid price to include all cost components) : Supply Installation Testing and Commissioning of Goods 3 . Purchase Preference (Centre) Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order
2012 dated 23.03.2012 issued by Ministry of Micro
Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference
the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services
the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service. If 6/24 L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15% of margin of purchase preference/price band defined in relevant policy
such Seller shall be given opportunity to match L-1 price and contract will be awarded for percentage of 100% of total value. 4 . Purchase Preference (Centre) Purchase Preference linked with Local Content (PP-LC) Policy: The bid clause regarding “Preference to Make In India products” stands modified in this bid and shall be governed by the PPLC Policy No. FP-20013/2/2017-FP-PNG dated 17.11.2020 issued by MoP&NG as amended up to date. Accordingly
bidders with Local Content less than or equal to 20% will be treated as “Non Local Supplier”. The prescribed LC shall be applicable on the date of Bid opening. Sanctions on the bidders for false/wrong declaration or not fulfilling the Local Content requirement shall be as per the PPLC policy. Further following additional provisions are added in the certification and verification of local content provision of the Preference to Make in India clause: i . In case of foreign bidder
certificate from the statutory auditor or cost auditor of their own office or subsidiary in India giving the percentage of local content is also acceptable. In case office or subsidiary in India does not exist or Indian office/subsidiary is not required to appoint statutory auditor or cost auditor
certificate from practicing cost accountant or practicing chartered accountant giving the percentage of local content is also acceptable. ii . Along with Each Invoice: The local content certificate (issued by statutory auditor on behalf of procuring company) shall be submitted along with each invoice raised. However
the % of local content may vary with each invoice while maintaining the overall % of local content for the total work/purchase of the pro-rata local content requirement. In case
it is not satisfied cumulatively in the invoices raised up to that stage
the supplier shall indicate how the local content requirement would be met in the subsequent stages. iii . The bidder shall submit an undertaking from the authorized signatory of bidder having the Power of Attorney along with the bid stating the bidder meets the mandatory minimum LC requirement and such undertaking shall become a part of the contract. 5 . Buyer Added Bid Specific ATC Buyer Added text based ATC clauses PQR & TECHNO-COMMERCIAL CONDITIONS OF THE BID: IMPORTANT NOTE: BIDDERS ARE REQUESTED TO READ THE MATERIAL DESCRIPTION OF THE TENDERED ITEMS GIV EN IN THE BID DOCUMENT AND ENTER THE EXACT DESCRIPTION OF THE ITEMS WHILE SUBMITT ING THE OFFER IN GEM PORTAL (UNDER ITEM CATEGORY/OFFERED ITEM & TECHNICAL BID/P RICE BID) EXACTLY AS PER THE BID DOCUMENT. THE FOLLOWING PQR & TECHNO-COMMERCIAL CONDITIONS/DETAILS OF THE BID ARE TO BE D ULY FILLED AND SIGNED BY THE BIDDER AND SHALL BE SUBMITTED ALONG WITH THEIR OFFER WITHOUT ANY DEVIATION. I. MATERIAL CODE AND DESCRIPTION ALONG WITH QUANTITY (i) Material Code: CE010010015: 1.5 TON wall mounted inverter AC (variable speed)-with 5-star rat ing
QTY:95 Nos. (ii) Material Code: CE010010001: Supply
installation & commissioning of 2.0 TR inverter type split a 7/24 ir conditioner with cordless RE
QTY:23 Nos II. PRE-QUALIFICATION REQUIREMENTS (PQR): Factor No . PQR factors Bidders Response 1 PQR-1: The bidder should be a Manufacturer/Authorized Dealer/Distributo r of Air Conditioner Units. Documentary Evidence: If the bidder is a manufacturer: Copy of the valid certificate issued by any one of the following age ncies and duly attested by Gazetted officer/Notary public/Charter ed Accountant. [a] Bureau of Indian Standard (BIS) [b] National Small Industries Corporation Ltd(NSIC). [c] Small Scale Industries Ltd (SSI). [d] District Industries Centre (DIC) [e] Government or Any accredited agency for International Organiz ation for Standardisation (ISO) [f] UDAYAM Registration Certificate (URC) If the bidder is a Dealer Distributor: Authorisation letter from the manufacturer in their letter head with respect to the GeM Bid Number and appointing the bidder as Autho rized Dealer/Distributor to supply the equipment
to carry out Ere ction Testing and Commissioning of Equipment and render after sa les and service. Yes/No 8/24 2 PQR-2: The bidder should have executed the work of "Supply
erection
Te sting and Commissioning of 1.5 TR or above capacity Split Air Cond itioner/Duct able Air Conditioner Units for a minimum value of Rs. 13
93
000.00inclusive of GST under a single Contract/GeM Contra ct/Purchase Order in the name of the bidder to Government (Stat e/Central)/Govt. Undertaking/Quasi Government Organizations PSU/Public Limited companies in India during the last 10years fr om the original scheduled date of tender opening. Documentary Evidence: Copy of Contract/GeM Contract/Purchase Order/Work Order with material description etc. along with the Material Acceptance Certifi cate [MAC] or Completion Certificate [CC] or Commissioning Repor t [CR] or Inspection Receiving cum Receive Report [IRR]/CRAC indi cating the executed value of the purchase order Yes/No 3 PQR 3: The performance of the Split Air Conditioner/Duct able Air Conditi oner Units supplied as per PQR 2 should be satisfactory for a mini mum period of one year as on the original scheduled date of tende r opening. Documentary Evidence:- The performance certificate wi th the following particulars from the end user in their letter head al ong with a) Purchase Order/GeM Contract/Contract Reference with date. b) Quantity of Split Air Conditioner/Duct able Air Conditioner Com missioned. c) Date of commissioning. Period of operation & Performance Yes/No 4 NOTE: If the bidder is the previous supplier to NLCIL satisfying the above Pre-Qualification Requirements 1
2 & 3
it is sufficient to mention N LCIL's Contract No./GeM Contract No./Purchase Order No and Com missioning Report/CRAC Inspection cum Receive Report (IRR)ref erences. The bidder shall be qualified based on their past perform ance with NLCIL. Yes/No III. BID GUARANTEE: EMD/BID GUARANTEE DETAILS: The bidder shall furnish EMD/Bid Guarantee amount as mentioned in Bid document against EMD for e ach item. Total EMD Amount for this Bid: Rs.1
00
000/- (Rupees One Lakhs only). Mode of payment: In the form of Cash remittance through RTGS/NEFT to NLCIL's State Bank of Indi 9/24 a
Block-1
Neyveli-607801
Account Number 10895129088. The IFSC code of branch is SBIN 0000958 and Bank Branch Code is 0958. The bidders shall scan and attach the reference/proof for having rem itted the payment as above along with the bid submitted online. Note: 1. EMD/BID Guarantee furnished in the form of Insurance Surety Bonds Account Payee Demand D raft/bank Guarantee (Including e-Bank Guarantee) from a Commercial Bank/Online Payment in an acceptable form shall be accepted. 2. No interest is payable by NLCIL on the EMD/Bid Guarantee amount. 3. The bid guarantee shall be forfeited (a) If the bidder withdraws/modifies/changes/impairs/derogates the bid proposal on his own after the bid is opened within the validity period. (b) Non acceptance of the GeM Contract/Purchase Order by the bidder when issued within th e validity period
including extensions
if any. (c) Failure to furnish valid contract performance guarantee by the bidder within the time stip ulated in the GeM Contract/P.O. (d) Furnishing of Forged/Bogus documents. (e) On the happening of any other contingencies mentioned in the bid documents. Besides the Bidder will be Banned/Suspended for a fixed period at the discretion of NLCIL/GeM from p articipating in any of the NLCIL's tenders/GeM Bids. (OR) MSE units registered with anyone of the following are exempted from Bid Guarantee/Payment of Ea rnest Money Deposit (EMD) under Procurement Policy MSEs Order 2012
provided the product range mentioned in the certificate(s) is the same or similar to NLCIL requirements. The certificate should be valid on the date of opening of the bid and should be duly attested by Notary Public/Chartered Accoun tant. a) District Industries Centers (DIC) b) Khadi and Village Industries Commission (KVIC) c) Khadi and Village Industries Board d) Coir Board e) National Small Industries Corporation (NSIC) f) Directorate of Handicraft and Handloom g) Any other body specified by Ministry of MSE h) Udyog Aadhar Memorandum (UAM)/UDYAM In addition to the existing MSE/KVIC/Coir Board/NSIC/UAM/DIC bidders
exemption may also be given t o bidders of following category in line with GeM GTC: i. Micro and Small Enterprises who are manufacturer of the Primary Product Category or Ser vice Provider of the Primary Service Category and give specific confirmation to this effect at the time of bid submission and whose credentials are validated online through Udyam Registration and through uploaded supporting documents. 10/24 ii. Start-ups as recognized by Department of Industrial Policy and Promotion (DIPP). iii. KVIC
ACASH
WDO
Coir Board
TRIFED and Kendriya Bhandar. iv. Sellers who have got their credentials verified through the process of Vendor Assessment by Vendor Assessment Agencies for the Primary Product/Primary Service for which Bid RA has been invited. v. Sellers/Service Provider having annual turnover of Rs 500 Crore or more. vi. Micro and Small Enterprises registered with NSIC for the Primary Product Category whose credentials are validated through NSIC database and through uploaded supporting docum ents. vii. Micro and Small Enterprises registered with DIC for the Primary Product Category whose c redentials are validated through DIC database and through uploaded supporting docume nts. viii. Sellers/Service Providers holding BIS License for the Primary Product Category whose cre dentials are validated through BIS database and through uploaded supporting documents . ix. Central/State PSUs. x. Seller/Service Provider registered with designated Agency/Authority as specified in the bid document by the Buyer – such bidder shall have to upload scanned copy of relevant r egistration document in place of EMD document while bidding. The offers are liable for rejection if they are not accompanied with a copy of valid registered certificate in case of MSE or proof/reference for having remitted the Bid Guarantee amount by RTGS/NEFT. Note: (i.) Traders and agents are not entitled to avail the benefits under Public Procurement Policy 201 2 for MSEs as per MSE guidelines issued by MoMSME. (ii) For MSE bidders’ participation in this tender
declaration of UAM number on CPPP is mandatory
failing which such bidders will not be able to enjoy the benefits as per PP Policy for MSME order
2012. Signature of the Bidder : Company’s Seal: Date: Place 11/24 REMITTANCE DETAILS: Whether the reference proof for having remitted the EMD/B id Guarantee amount as above along with the bid submitted o nline have been attached along with the Bid. The details may be furnished here: Bidders Response YES/No with details Signature of the Bidder : Company’s Seal: Date: Place: IV. TECHNICAL FACTORS: (i) Material Code: CE010010015: 1.5 TON wall mounted inverter AC (variable speed)-with 5-star r ating
QTY:95 Nos. Factor Nu mber Factor Description Vendor Resp onse Scope: Supply
installation
Testing and commissioning of 95 Nos. of 1.5 TR Split Air conditioning 5 star units inverter mod el with cordless remote Agreed Deviation Apart from the standard scope of supply
during installation i n the event of extra length of copper tube
copper cables
et c. If any required for completion of installation. The required materials like extra length of copper cable
ODU mounting st and
stabilizers as per site conditions shall be provided by N LCIL and the installation should be completed without incurri ng any additional cost Agreed Deviation 12/24 Specify the offered make-(carrier
Blue star
Hitachi
Daikin
Voltas
Lloyed are preferable make) Text Entry This tender will be decided on package basis i
e.
site cost w ill be evaluated for all the items and package(for all the item ). Price will be compared and order will be finalized on evalu ated site cost (as package) of the items. The bidder has to q uote for all the items. Otherwise
their offer is liable for rejec tion Agreed Deviation (ii) Material Code: CE010010001: Supply
installation & commissioning of 2.0 TR inverter type sp lit air conditioner with cordless RE
QTY:23 Nos Factor Nu mber Factor Description Vendor Resp onse Scope: Supply
installation
Testing and commissioning of 23 Nos. of 2.0 TR Split Air conditioning 5 star units inverter mod el with cordless remote Agreed Deviation Apart from the standard scope of supply
during installation i n the event of extra length of copper tube
copper cables
et c. If any required for completion of installation. The required materials like extra length of copper cable
ODU mounting st and
stabilizers as per site conditions shall be provided by N LCIL and the installation should be completed without incurri ng any additional cost Agreed Deviation Specify the offered make-(carrier
Blue star
Hitachi
Daikin
Voltas
Lloyed are preferable make) Text Entry This tender will be decided on package basis i
e.
site cost w ill be evaluated for all the items and package(for all the item ). Price will be compared and order will be finalized on evalu ated site cost (as package) of the items. The bidder has to q uote for all the items. Otherwise
their offer is liable for rejec tion Agreed Deviation V. DELIVERY SCHEDULE : (i)Material Code: CE010010015: 1.5 TON wall mounted inverter AC (variable speed)-with 5-star rating
QTY :95 Nos. Delivery Schedule Period (Days) 13/24 Delivery Type From Day To Day Quantity (Nos.) BULK SUPPLY 0 45 95.000 Installation & Commissioning 0 90 0.000