Filling of Compressed Oxygen gas etc.

i)Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway PUs shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance. ii) All other offers can be considered only for developmental order upto 20 percent of the net procurable quantity provided tenderer is a manufacture or registered with any of the Zonal Railways/PU/CORE or MSE firm for the tendered item [Or for the item having same description, but of different sizes/ratings/capacities] subject to their rate being lower than the rate of the lowest bidder eligible for bulk order. iii) The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Non Stock items, capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN No/ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderer. In case the tenderer do not submit the requisite documents as detailed above along with their e-offer, the tender will be decided on the basis of their past supply performance records as available with SECR [if any]. iv)In case tenderer participate as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. lt may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal) Tenderer with satisfactory past performance for the tendered item (with same/equivalent drawing/specification) within last 3 years for minimum 20 percent of the tendered quantity against a single order to any Zonal railway or railway Pus shall only be eligible for full/bulk order. Other sources may be considered for developmental order, provided the firm submits documentary proof in support of their credentials/satisfactory performance.

Bidder to quote with tender specific authorization as per Railway Board guidelines directly from OEM and the purchaser shall confirm the genuineness of OEM authorization.

100% online payment against e-bill to be submitted along with e-challan issued from UDM by consignee.

FOR DESTINATION Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by Road/Rail than firm shall dispatch the stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as date of supply of material.

Firm should clearly state HSN code of eight digit and also mention that under which chapter and sub-heading of central excise tariff, their GST tariff falls. Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate if quoted by the bidder.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SECR General Tender Conditions 2019 and Correction Slip no. 002. Firm should also mention the place at where such value addition has been made.

1]Earnest Money Deposit (EMD):- (i) EMD:- Firm shall submit EMD amount @2% of the estimated value of the tender rounded off to nearest higher Rs 10/-. Please read carefully correction slip no. 001 of SECR General Tender condition 2019 regarding Earnest Money Deposit which is applicable in this case. (ii)Please note that submission of EMD is exempted only to those firms who are registered with UDYAM for tendered item / Indian Ordinance Factories/Other Railway and Government Departments/PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.Firms appearing on the approved list of RDSO for the tendered item shall be exempted for submission of EMD subject to approval status of the firm being valid on the date of tender closing.The Firm registered with PCMM, South East Central Railway/ Bilaspur for the trade group of the tendered item shall also be exempted for submission of Earnest Money Deposit according to the monetary limit of registration.Firm shall clearly indicate their registration number along with monetary limit of registration, if any.Tenderers must upload/submit valid documents for the exemption of EMD along with their bid. Note: If any tenderer neither submit EMD nor uploaded valid documents for exemption of EMD, then their offer will be summarily rejected. [2]Security Deposit: - The successful tenderer will have to deposit security money @ 5 % of contract order value (rounded off to nearest higher Rs 10/-) within 21 days of issue of letter of acceptance subject to the exemption as mentioned in SECR General Tender Conditions 2019 and correction slip no. 001,004 & 006 of SECR General Tender Conditions 2019. The security money has to be deposited in any of the forms mentioned in the SECR General Tender Condition 2019. 2.Tenderer areadvised to read carefully SECR General Tender Condition 2019,Correction Slips issued regarding revised EMD & SD which is applicable in this case. 3. Please note that in case successful tenderer does not deposit the balance SD within stipulated time ( 21 days from the issue of letter of acceptance ) then EMD shall be forfeited & case be dealt as that of withdrawal of the offer by tenderer as per extant instructions.

Purchase Preference to MSEs:- Micro and Small Enterprises who want to avail benefits under MSE policy are advised to submit UDYAM certificate only. Certificates such as SIC, DIC, UAM will not be considered and firm will be treated as non MSE firm.(Authority: Railway Board letter no. 2022/RS(G)/363/1 dtd 21.09.2022).

GSTIN No. of SECR: - Madhya Pradesh- 23AAAGM0289C1ZR, Maharashtra- 27AAAGM0289C2ZI, Odisha- 21AAAGM0289C1ZV and Chhattisgarh- 22AAAGM0289C1ZT.

Delivery Schedule and Turnaround Time (TAT)- The contractor in the starting of the contract must take total 80 empty cylinders from Motibagh workshop to his refilling unit & return the same 80 cylinders the next day after the refilling has been done. The contractor must operate on a 48-hour alternate-day swap cycle. The contractor shall collect a batch of 36 empty cylinders from the workshop and must return the exact same 36 cylinders fully refilled within a strict limit of 48 hours from the time of pickup.

Exact Cylinder Match and Serial Number Verification The contractor must return the exact same physical cylinders that were issued by the workshop. Swapping with third party or contractor-owned cylinders is strictly prohibited. Outgoing and incoming cylinders will be strictly verified against their engraved serial numbers at the workshop gate.

Tare Weight Marking and Gas Quantity Verification The exact tare weight (empty weight) of every cylinder will be clearly written by paint on the outer surface. When the same filled cylinders are returned, they will be weighed again to know the proper amount of gas filled. The compressed oxygen must weigh approximately 9 kgs in each cylinder (which corresponds to approximately 7,000 litres / 7 cubic meters of gas at a pressure of 150 kg/cm cube.

Rejection for Under-Filling and Non- Payment If the recorded weight of the gas is found to be less than the mentioned specification (approx. 9 kgs), those specific cylinders will be immediately rejected at the time of delivery, and the payment for the same will not be made.

Joint Inspection and Weighing Protocol The measurement and weighing of the refilled cylinders will be done strictly in the physical presence of a nominated Railway representative and the oxygen supplying truck driver or his supporting staff who is bringing the filled cylinders. A joint inspection note recording the exact verified weights and accepted quantities must always be signed by both parties at the time of delivery.

Mandatory Safety Caps The supplier must ensure that all refilled cylinders delivered to the workshop are securely fitted with standard safety caps to prevent valve damage during transport and handling. Cylinders delivered without safety caps will be rejected.

Penalty for Delayed Delivery Timely supply of oxygen is critical, as any delay directly impacts the production and out turn of Motibagh Workshop. If the contractor fails to deliver the refilled cylinders within the 48-hour timeframe, a fine of Rs. 300 per cylinder, per day of delay, will be deducted from the contractors running bills.

Replacement of Lost or Missing Cylinders If the supplier takes our empty cylinder and the cylinder is missing or lost, the supplier has to give a completely new cylinder for the same. The replacement cylinder must comply with all IS standards and be supplied with a free 5-year hydrostatic test certificate at no additional cost to the Railway.

Protection of Emergency Buffer Stock Out of the total 97 workshop cylinders, 22 cylinders are strictly reserved as an emergency buffer for various shops. The contractor must manage the continuous daily supply loop using only the remaining 75 active cylinders.

Risk and Cost Clause In the event of continuous delivery failures or delays by the contractor that halt workshop operations, the administration reserves the right to procure oxygen refilling from alternative agencies. The entire cost of such emergency procurement will be recovered from the defaulting contractor.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.