RFP for Appointment of Event Management Company EMC for organization of Taj Mahotsav 2026

Amount

VENUE CONSTRUCTION - FLOOR, MAIN STAGE: Taj Mohotsav-10 Days Adjustable Stage decoration based on Theme (80’x 50’) made with fireproof wooden ply, iron, mirror, clay, ceramic, POP, fiber resin mate etc. TECHNICAL SPECIFICATIONS : STAGE - Height from ground to Truss level 5 feet; Iron/ Steel Structure frame with Acrylic Floor / Stairs; Backdrop shall be made of Silk Screen fitted on wrought iron frame; Four wings. Masks are suggested to be molded with Fiber Glass and Colour Pigments; (Load Capacity apprx. 10 ton) Black masking on either side of stage, Stage design shall have sufficient space for logos of Sponsors.

Banquet Table with Black cover

Other Closing Panel (to cordon off VVIP & ARTIST Access area) 100x8 Tin Barricading/ Bamboo

Mojo/Grill Barricading

Step MOJO

New Dark Grey / Green Agro / Red Carpet - Arena + backstage + Tracks Venue Floor Carpeting

WORKING AREA - OLD USED CARPET Venue Floor Carpeting

VIP CARPET Venue Floor Carpeting

DRY GRAY CARPET Venue Floor Carpeting

Bamboo + scaff support + Support Structure - 10' hgt for division of venue SEATING CLOSING-Black Masking

Stage Risers and Console: Main Stage carpet with ply (Size : 80 x50x6) with carpet

Main Stage Steps carpet with ply (Size: 16x8x6)

Side Masking walls Size : 8x8

Stage Extensions old used carpet with ply , Size : 16x12

Sound Tower Size : 8x8

Stage Skriting front Size : 60 x6

Stage Skriting side Size : 40 x 6

Side Steps as per requirement

Cover lite side panel Size : 4x20

Scaffolding Size : 20x 6 x 24

Front Ramp Size : 12x8x6

LED Screen Platform Platform with carpet on top Size : 50x4x6

LED Screen Platform Platform with carpet on top Size: 12x4x2.5

SFX STAGE with Dark Grey Carept / Black Flex finish, Size : 80x4x4

SFX STAGE Skirting made up of wood with cloth finish - front, Size : 60x4

SFX STAGE Skirting made up of wood with cloth finish - Sides, Size : 4x4

Camera Riser Platform With Black Carpet, Black Masking - behind, Size :12x8x4

Camera Riser Masking, Size : 4x6

Truss base masking Size : 12x4

Mesh Cloth for Covering Size : 80x80

SIDE MASKING Black Masking - ARTIST ENTRY, Size : 12x16

SIDE MASKING BEHIND SOUND TOWER, Size : 12x22

SIDE MASKING LED WINDOW, Size : 20x22

SIDE MASKING Black Masking, Size : 22x22

DRUM - Rolling Riser - on Lockable Wheels Rolling Riser with Lockable Wheel, Size : 8x8x1.5

DRUM - Rolling Riser - on Lockable Wheels Sides of Riser with Black Cloth & Step

DRUM - Rolling Riser - on Lockable Wheels Sides of Riser with Black Cloth & Step Rolling Riser with Lockable Wheel, Size : 8x8x1.5

DRUM - Rolling Riser - on Lockable Wheels Sides of Riser with Black Cloth & Step Sides of Riser with Black Cloth & Step

Media Riser Size : 40x8x6

Console Riser Size : 24x16x2.5

Console Masking front Size : 24x6.5

Console Masking side Size : 16x6.5

Carpet on the floor Size : 48x24

SOUND REQUIREMENT: PA System for 8000-10000 Pax - K2, KSL, E15, Panther OR SIMILAR

Front fills

Stage monitors

Side fills with subs

Subs (Drums)

Powered monitors for shoutout

IEMS - Sennheiser 2000 with Headphone

MICS - Sennheiser 6000 Series Wireless

MICS - Sennheiser E945

MICS - Sennheiser E835

MICS - Shure SM57

Drumkit microphone set - Sennheiser 900

DI – BSS

Sound Mixer / Programming Board DiGiCo – SD10 OR PM7 with SD rack only

Monitor Console Venue S6L 32D/24 D (Along with server)SD-10, D-Live With all Assocries OR SIMILAR

Sound Engineer

Pioneer CDJ Nexus 2

Pioneer DJM 900 Nexus 2

Wireless Microphone

Dj Headphone

PodiumGoose Neck mic

Cordless Mics - For Host / MC

Lapel Mics

Headset Mic

Sound distribution box - 16 / 24 chnnnel

DJ Gear - For Walkin Walkout Music

CLEAR COM

Drumkit 6pcs. - Tama/Pearl Reference/Pearl

Keyboard - Montage 7/8 Amps

Keyboard – Roland KC550

Guitar – Fender Twin Reverb/Mesa Boogie/JCM

Bass – Hartke 4x10 Cabinet

Stands

Guitar Stands

Keyboard (Double stand) spider

Keyboard (Single stand)

Notation Stand

All Sound Cables & Connectors Should be Monster or Neutrik

D.I. Box BSS

Cassette Deck Laptop with 1 TB RAM, 6 GB ROM, I5 Configuration

Graphic Equiliser

Podium (Transluscent)

Head Phone

Announcement system with loudspeakers

Lighting Equipment - To Include Necessary Dimmer Packs / Lighting Desk's / Cables & Technician Stage light and Sound Par Lights-

High-powered RGB laser systems providing vibrant visual effects, dynamic patterns, and 3D projections. Controlled via DMX or computer systems, the lasers offer wide beam coverage for large outdoor venues. Safety-compliant Class 3B/4 lasers will be operated with protective measures, ensuring energy efficiency and backup power options. (As per RFP Annexure IV: Photographs of Event Lighting) for stage and venue

Proper Cableing WITH CABLE MANAGER

Truss 100x100 ft 1010mm x 520mm with multiple center beam, hight 45 ft with Water blast invclude all safty norms

Beam Lights Around

Vedio Projector with three cameras 4K Streaming

Scapfold for support structure for backdrop & LEDS 100X40X2 layer with proper masking

Medium

Narrow

WARM INDUSTRY STANDERD

Ground row with diffused filters

Lights with scrollers

Haze machines with blowers

Light Dimmers for stage

Flat Fluid spot 2.5 Kw.

Kramer Switcher

Kramer Spiliter

LED Par cansSTAGE + SIDE PANLES

Martin mac aura Moving washWash

Moving head spot 3in 1Led Moving Head

StrobeRGBW stobe

Haze Smoke FactoryHaze with Fan

DMX FansDMX FANS

Mole 4 wayMole 4 way

Profiles

Follow400W led

Lighting Programming BoardGrand Ma 3 Lite / Grand Ma 2

Lighting Operator Assistant

BussBar

HoistHOIST - (Fixed Speed Electric Hoist)

RGB 60 Watts Pure Diode - with standalone operation available with time switch, ILDA in/through and LAN connection

RGB 40 Watts Pure Diode - with standalone operation available with time switch, ILDA in/through and LAN connection

EFFECT LASER

VIDEO REQUIREMENT: LED Wall for main stage size 50' X 16' ( P3) - days

LED Side Walls for main stage size 6' X 16 (6 No.)

I MAC DELAY LED 3.9mm - ourdoor10 X 8ft

Watchout / Resolum Serversas required

LED Controllers / Processors - 4KAccordingly

Seamless Switcher with SDI InputAccordingly

Preview MonitorsAccordingly

LaptopAccordingly

42" plasmas with Teleprompter softwareAccordingly

Camera Set up: HD Broadcast Camera - to include preview monitors & camera man - Including rehersals days

Online Editing setup

Vision Mixer

Photographer

SFX REQUIREMENT: Magic Fx - CO2 Jets II

Magic Fx - Stadium Shot II

DMX Blowers

XL - Circle Flamer / XL - Stright Flame

Spark Machine

Spark Fall

Low Fog

MA Dot2

CO2 Cylinder

Cloth framed screens with projector

For Shilpi Canteen Garden Chairs Without Armrest

Tables 3'X2' SqFeet

Kanat covering around shilpi canteen

High arrangement LED Lights

Aluminum structure Roofing With decore for the audience Clear hight 35 ft

Mobile vacuum toilets for artists/ VIP

Cloth masking for back stage 160’x40’

Sofa set (theme based) 3 seater

Banquet chairs with cover

Garden Chairs

Central table

Barricading with iron pipe (covered with cloth) and with iron jali of 4’ to 5’ height 2000 R/ft.

Event barricades Mozzo 4’ to 5’ height 1000 R/ft.

Projector Screen/LED Screen (High Resolution with optimum clarity, pole mounted) 12'x8' with complete operational system

Synthetic carpet (new) 120000 Sq. Ft.

Food stall of 12’x15’ size made of GI Tin covered with cloth on all sides

Stall allotment office/ Media center with furniture having size 18’X9’.

Fire Tender enclosure 18’x12’

First aid fire fighting systems (like Co2 type, ABC type etc) as per site requirement

Police Thana and CCTV control room 30’x15’

Establish a fully furnished VIP/Chairman's camp office with a 3-seater sofa set, three tables, two ceiling fans, and chairs. The setup should accommodate a minimum of 15 persons comfortably.

Electricity control room 18’x20’

Tin boundary 24000 R/Ft.

Reception/ Enquiry/ Control room 10’x10’ with PA System

Octonum Stalls Dimensions: 3x3 meters each Installation: Indoor placement within a secure space with a proper platform for safety and wind protection. Furnishings: 1 table and 2 chairs per stall Additional Features: Inside the tin frame included for enhanced aesthetics and structural integrity.

Printed Facia for Octonum Stalls & Pagoda with Shop numbers. Taj Mahotsav branding and other decorative elements. All stalls to be decorated using all the promotional materlal collateral of Taj Mohatsav 25 with exact size of the constructed stall, like side walls, back walls, side pillars, stall facia stall name.

Pagoda Stalls (water proof) Dimensions 6X6 meters each Installation: Indoor placement within a secure space with a proper platform for safety and wind protection.

Mirror 5’x3’ for green rooms

Security personnel- Guard

Security personnel- Gun Man with legal license

Security personnel- Supervisor

Coloured CCTV camera with complete recording & operating system for Mela Ground and Parking Area (100 Nos.)

Walky-Talky (range 4 km.)

Hand Held Metal Detector

Interior decoration based on theme , Decoration with statue, mask & wall painting /hanging in traditional / folk style, internal direction signages.

Silent generators (AVR system) 62 KV with fuel

Light Poles along with metal halide lights

Semi High Mast Lights

Halogen 500 watts

LED Lights 23 Watt (to be provided in all stalls and other places)

Three phase main line (all underground wiring)

Decoration lights (jhalar) on trees, front facade and boundary walls of the venue, light decoration from temporary gate to mahotsav exit gate.

Media Platform 12’ height erected with ballis with 3’x3’ top wooden platform with ladder and parapet of 3’ height on the top

Construction of Main Gate (design based on Theme) size 40’ x 20’ Material :- iron / steel /Wood & plywood / mix medium / structure frame, size of Entry Gate 6’ x 15’

Attractive Platform for puppet show size 8*6 sqft, covered with cloth from three side, with PA sound system.

Making of proper ticket window with G.I. tin sheet covered with cloth on all sides with 8 counters, Display Boards, Table, chair with cloths.

Covered Dustbins (big size) for whole mela ground.

Adequate cleaning and picketing in the entire premises and proper disposal of garbage from the stalls. Cleaning of the toilets and sufficient staff.

Two Green Rooms near main stage 25x15 ft each with two takhat (4x8 ft each), two mirror, four tables, 10 chairs mating floor and sheets.

For main stage, A super stage 24x16 ft., with height about one feet with neat frills, carpet and cloth sheets. This would be used as per program requirment. Four labours must be kept in ready to go position during the program

Barricading for open stall

Police canteen Food stall

Balli Barrier on road for traffic control.

Arrangement of press conference catering for 200 person

Balli Barrier on road for traffic control.

Selfie points reflecting Agra’s cultural heritage (10 nos.) , Flower spots (10 nos.), Refrence images as per RFP Annexure III Photographs of Event Décor and Selfe point.

High end Decoration includiing silk drapes, custom-printed backdrops, and prefabricated structures showcasing local handicrafts and sculptures. decor will incorporate floral walls, fountains, hanging planters, and mandala patterns with lush greenery. Unique elements include live sculptures, a floral Taj Mahal replica, . Fire-retardant materials and sturdy structures will ensure safety and durability. All materials will comply with ISO 9001 quality standards.

Light decoration Link roads, and Trees :- Chakari Running Light – 40 Nos., LED Parcans – 100 Nos. HMI White Light – 150 Nos., LED White Light – 175 Nos. LED Warm White Light – 100 Nos. LED Tube Light – 350 Nos., Mini Jhalar – 1500 Nos. Sharpy – 12 Nos. Color Pixel – 60 Nos. LED Bulb – 1200 Nos. SMD Light – 1200 Nos. T- Stand – 30 Nos. Change Over, Busbar. Whole venue to be lit up properly, it should look line Stadium in night. if required the EMA would install more light as per requirement of the Venue.

Branding (Print)

Comfortable and Appropriate Working Office & VIP Lounge for a Minimum of 20 Persons.

Appropriate/Comfortable Sitting Arrangement, Consultation desk, and necessary furniture for First Aid in (Permanent Structure as provided by Taj Mahotsav Committee) for First Aid along for one qualified Doctor & Nurse and necessary medicines, equipment’s etc.

Power Back up:-• Silent Generators with capacity of 125 KW each with operator and diesel. Arrangement for un interrupted power supply.

Silent Generators with capacity of 63 KW each with operator and diesel. Arrangement for un interrupted power supply.

Toilet Arrangements:-. 15 Portable Toilets to be installed for visitors (Ladies & Gents both).

If anything would be required any additional elements in technical than that would be charge on Actual (As per requirements of Artist)

Photography & Videography

Arrangement to organise the event in case of rain

On Stage / VIP Refreshment: EMA will provide Bisleri/ Aquafina/Patanjali water bottles for VIP’s, artist on stage and green room. EMA will also make necessary refreshments arrangements for evening cultural program. Hi-tea for VVIP, Media, Sponsers & Artists tac. (18 Feb-27 Feb 2026) for 10 Days for 250 persons.

Fatehpur Sikri and Bateswar - 1 Day Each Stage

Lighting

Sound System

Theme Based Decorations

Photography - 1 Nos

Videography - 1 Nos

3 Staff

On Stage / VIP Refreshment: Hi-tea for VVIP, Media, Sponsers & Artists tac. EMA will provide Bisleri/ Aquafina/Patanjali water bottles for VIP’s, artist on stage and green room. EMA will also make necessary refreshments arrangements for evening cultural program.

Flower Decoration:- All Entrance and Exit Gates to be decorated with props and flowers for the Inaugural Function. Flora Design, One Big Floral Centre pieces. Stage Facia with Taj Mahotsav 2026 by original flowers.

Branding

Sadar Bazar - 10 Days Open Stage

Stage Decoration

Stage Furniture & other sitting Arragement - 400 nos

Barricade with wooden Balli

Branding

Lighting if required

Sound System

Photography - 1 Nos

Videography - 1 Nos

5 Staff

Numbers of white double seater sofa with broad arm rest.

Numbers of banquet dunlop chairs with white cover and tri-color ribbon.

Other arrangements:- All necessary arrangements and required items for Opening Ceremony like decorative tray, scissor, ribbon, flower decoration, etc. One Large size Taj Mahotsav 2026 branding Gas Balloon to be anchored with ropeat the min height of 100 Ft.

Hitkari productions and creations (BID ID -5787198)

BEATIT ENTERTAINMENT (BID ID -5788521)