Supply of BLDC FAN 1200mm sweep - Energy Efficient BLDC Fan of 1200 mm sweep, 26 Watts, BEE 5-star rating,

Bidders to provide product sheet and specification sheet of offered make and model along with the offer. Failing which offer may not be considered.

Participating traders/agents/dealers/reseller/distributor has to attach tender specific authorized ,dealership certificate/letter from the OEM. Failing which offer may not be considered.

Bidders to provide Valid BEE 5-Star Rating Certificate issued in the name of the offered model.

Bidders to provide OEM`s BIS CM/L License No. and corresponding documents along with bid. Failing which offer may not be considered.

Railway reserves the right to accept or reject any offer based on the bidders past performance to ensure the quality of the offered product. Past Performance Requirement: To be eligible for bulk order quantity of 80% of the tendered quantity, the bidder must have supplied at least 20% of the tendered quantity , in one or more purchase orders, to any Railway unit, Central/State Government ministry/organisation, Government institution, or PSU, for BLDC fans of 5-star BEE rating with 1200 mm sweep or above , during any of the last five financial years prior to the bid opening date. The bidder shall submit copies of relevant contracts (establishing the cumulative quantity supplied in any one financial year) along with Receipt Notes, CRAC, CRN, or Performance Certificates as proof of successful supply in the specified financial year. Merely attaching Purchase Orders will not be accepted as valid proof of past performance.

Ambiguous offers like (1) Unbranded items (2) make/brand as NA as per similar, (3) Not adhering to tender specification (4) Unclear makes, brands etc. will be summarily rejected without any correspondence.

[a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies : District industries Centre[s,KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this. [b] If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others]. Please refer para 15.0 Part B of tender conditions.

HSN CODE [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) anddeposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT CONSIGNEE END.

The Guarantee/Warranty of the item mentioned in the tender is only indicative, the actual Guarantee/Warranty is applicable as per the product specification.

The Inspection clause mentioned in the tender is only indicative, the actual inspection clause is applicable as per the product specification and drawing.

Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

For inclusion in this tender, please mail your request to [email protected] with proof of successful performance and certificate.

Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.

Bidder shall confirm to the following declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored."

SD condition : Bidders shall submit a Security Deposit equivalent to 5% of the contract value for contracts with a total value of 25 lakh or above. The Security Deposit shall be furnished with valid supporting documents within 21 days from the date of placement of contract. The Security Deposit shall remain valid for a period of three months beyond the successful completion of supply of all items under the contract.

EMD condition : EMD condition There shall be no exemption from submission of EMD for any tender or by any tenderer, subject to provisions under clause 10.4.3 below, except following: - (a) (i) EMD shall normally not be called against tenders with estimated value upto Rs.25 lakhs (including single tenders, global limited tenders). (ii) If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such tenders, on case to case basis. 3 (b) Micro and Small Enterprises (MSEs) registered for the tendered item in terms of Railway Board letter No.2010/RS(G)/363/1 dated 05.07.2012 (c) Other Railways and Government departments in terms of Railway Board letter No. 2004/RS(G)/779/11 dated 24.07.2007 (d) Indian Ordinance Factories in terms of Railway Board letter No.92/RSS(G)/363/1 dated 08.04.1993 (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Board letter No.2003/RS(G)/779/5 dated 10.09.2004 (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing (h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items ` (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. Offers submitted without EMD shall be summarily rejected. (For Validity, Procedure for payment, Forfeiture of EMD., etc., please read Para 2.0 of Part A of Tender conditions uploaded on IREPS website)

Earnest Money Deposit (EMD) / Security D e p o s i t Accepted Forms & Guidelines : Earnest Money Deposit (EMD) / Security Deposit Accepted Forms & Guidelines The EMD/Security Deposit under supply contracts shall be submitted in any one of the following forms: Deposit Receipt Pay Orders Demand Drafts Guarantee Bonds issued by Nationalised or Scheduled Commercial Banks Bonds of Indian Railway Finance Corporation (IRFC) a n d Konkan Railway Corporation Limited (KRCL) Bonds Pay Order / Demand Draft Payments made in the form of Pay Order or Demand Draft shall be drawn in favour of the Sr. Divisional Finance Manager (Sr.DFM), payable at Salem. Fixed Deposit Receipt (FDR) The FDR shall be issued in a prescribed format and must be typed (handwritten entries in ink are not acceptable). The account title shall be inscribed as follows: "[Bank Name] A/c [Contractor Name] (Lien to Sr.DFM/Salem/Southern Railway)" Bank Guarantee Bank Guarantees submitted towards Security Deposit and/or Performance Guarantee shall strictly conform to the formats prescribed in the respective Annexures, must be typed (handwritten entries in ink are not acceptable) with the lien marked as: "Lien to Sr.DFM/Salem/Southern Railway"

Bidders to note that EMD exemption for MSEs are only for OEMs directly participating and not for any Traders/Resellers for the offered products. Traders or Resellers who are MSEs are not exempted from EMD. Failure to remit EMD will disqualify the offer.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.