Ireps

Financial Eval

Goods

Rate contract for Ashok Leyland of Track Machines

New corrigendum and status change available: AOC.

North Central Railway

Prayagraj, Uttar Pradesh

Amount: Refer DocsCloses: 25 Feb 2026Closed

Timeline

Published30 Jan 2026
Closed25 Feb 2026
Financial Evaluation—
Award—

Corrigenda

Corrigendum

1 updatesLatest on 20 Feb 2026

Tender Value

Refer Docs

EMD Value

₹4.3 L

Closing Date

25 Feb 2026, 3:00 pmClosed

Bidding Terms

Bidding System

Single Packet

Tender Mode

Normal Tender

Pre-Bid Conference

Evaluation Criteria

Itemwise

Ranking Order

Lowest to Highest

Inspection Agency

CONSIGNEE

Approving Agency

Not Applicable

Contract Category

Expenditure

Item Category

General

Tendering Section

Eligibility Criteria

4 conditions · 2 needing a document upload

Special Eligibility Criteria

1
(i) This is a PAC Item of (a) M/s Ashok Leyland Limited, and its Agent / authorized dealer is M/s Suyas enterprises, Vapi, Gujrat. (ii) If the tenderer is OEM, firm has to specify the same. If the tenderer is Authorized dealer/distributor/agent, the firm has to submit the Current & Valid dealership certificate/ Tender specific authorization letter from OEM along with e-bid.
Document requiredConfirmation required
2
THIS TENDER COMPLIES WITH PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA), ORDER 2017- Revision Regarding issued by Ministry of Commerce and Industry order No. P-45021/2/2017-PP(BE-II) dated 16.09.2020. Tenders must furnish the information giving the percentage of local content. Pl refer to para 3.2 of Instruction to Tenderers and General Conditions of Tenders for Supply Contract
Confirmation required
3
Participating firms to quote Basic Rate and Single Freight for destination delivery anywhere in Indian Railways. Tender evaluation will be on the basis of all-inclusive rate for delivery up to destination. Freight reimbursement to vendor will be at actual or quoted rate whichever is lower while making payment.
Document optionalConfirmation required
4
For PAC items, the offer of OEM or its authorized dealer shall only be considered. To develop new vendors for PAC items, the offer from vendors, other than in whose favour PAC is signed, if received may be considered for developmental order upto 20% of NPQ only. Any new vendor desires to supply these items may approach Principal Chief Engineer (PCE) North Central Railway/HQ, GM Office, Subedarganj-211015 to demonstrate their capability & capacity to manufacture these items. The firm will also upload proof of demonstrations issued by gazatted officer of PCE /NCR, failing which offer will be summarily rejected.
Document requiredConfirmation required

Compliance & Declarations

36 conditions

Commercial-Compliance

1
"Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" Amendment no. 24 (uploaded on dt. 08.12.2025) along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such a certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."
Document optionalConfirmation required
2
This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that, the bidder shall give self-certication for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para-3.2.4b (i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certication duly carried by cost/chartered accountant in practice. For cases where it is not possible to provide certication by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certicate for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met, will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certicate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant whichever is applicable, documents without UDIN number shall be construed as non submission of CA certicate and 10% penalty shall be deducted from the bill
Document optional
3
(i) The 'Class-I local supplier'/ 'Class II local supplier' at the time of tender, bidding, or solicitation shall be required to indicate the percentage of local content and provide self- certification if the estimated value is less than 10 Cr. that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made. (ii) The percentage of Local Content entered by the bidder in their techno- commercial offer for classification as a Class-I or Class-II Local supplier for the tendered item(s), in accordance with the Make in India policy, shall be deemed as their self-certification of local content. In addition to this, unless explicitly stated otherwise in the offer, the bidder's manufacturing plants and facilities shall be considered as the location(s) where local value addition is carried out for the tendered item.
Document optional
4
EMD- The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025) will be summarily rejected, unless falling in the exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per ANNEXURE- 16 (Attached) of Instructions to tenderers & General Conditions of tenders for supply contracts along with scanned copies of relevant documents with their e offers. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025). Special attention be taken of para 3.0 (a) (VI) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (a) (IX) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on MSEs under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]
Document optionalConfirmation required
5
As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.
Confirmation required
6
Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.
Document optional

Special Conditions

1
The OEM/Authorized Dealers/Agents must comply the following conditions, failing which their offer(s) will be ignored: (a) In a tender, either the authorized agent/dealer on behalf of the principal /OEM or the Principal/OEM itself can bid but both cannot bid simultaneously for the same item in the same tender. (b) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in same tender for the same item/product.
2
Micro/Small Enterprise (MSE) are eligible for benefit/preferential treatment as per para 3.0 of Instructions to Tenderers and General Conditions of Contract (for Indigenous Tender), therefore such MSE firms must enclose the relevant documents as per the tender conditions. The bidders are also required to furnish "Udyam Registration Number" in their offer. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise (in percent of order value) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with following fields; Micro firm owned by SC, Micro firm owned by ST, Micro firm owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).
3
UNLOADING OF MATERIAL: Unloading of Material will be arranged by supplier
4
Supply orders against RC may be placed on by Direct Demanding Officers (DDOs) [PCMM of respective Zonal Railways shall act as Direct Demanding Officers (DDOs)] or his authorized representative within jurisdiction of of the particular Railway.
5
Security Deposit will be applicable in the tender as per Para 6.0 of INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025).
6
GUARANTEE: Guarantee/Warranty shall be as per Drawing/specification. In case it is not given in Drawing/specification, then Guarantee/Warranty shall be as per IRS conditions of contract 2025.
7
Manufacturer name month & year of manufacturing should be indicated on the material or the packing of the material as specified in specification/drawing etc. or as per feasibility as the case may be.
8
This is a tender for the placement of Rate Contract for 01 year. Placement of Supply Orders to operate the Rate Contracts finalized against this tender: (a) After the finalization of the Rate Contract, the Contract shall be operated by placement of Supply Orders wherein the delivery period and consignees for the supplies to be made against the Supply orders shall be clearly indicated. (b) Supply orders against RC may be placed on by Direct Demanding Officers (DDOs) [PCMM of respective Zonal Railways shall act as Direct Demanding Officers (DDOs)] or his authorized representative within jurisdiction of of the particular Railway. (c) The tenderer should note that supply orders will be issued with delivery of specific units of material to be completed within the specified period as indicated in the Supply Order. The tenderer/supplier should note that failure on the part of the supplier to complete supplies within the specified period as indicated in the supply shall be treated as a breach of contract on the part of the supplier and in such a situation Purchaser shall have all rights to take all necessary penal actions (for the quantity whose delivery period expired but supplies not made by the supplier) against the supplier as per terms and conditions of the contract. (d) Supply Orders (SOs) may be placed up to 30% over and above the tentative RC quantity by the DDOs without requiring any formal amendment to the RC. (d) Supply orders placed within the Currency of the Rate Contract are legal binding as per the Contract even in cases where the terminal delivery date is beyond the currency of the Rate Contract. (e) The concerned Zonal Railway officials shall function as Bill Passing Officers. (f) PFA/NCR shall act as the centralized bill-paying authority for all Supply Orders placed under the RC.
9
Delivery date in the supply order need not necessarily fall within the currency of the RC but it can go beyond it depending upon the terms of delivery stipulated in the RC. No extension of validity period of the RCs itself is required when deliveries against outstanding supply orders continue even after expiry of the validity period. The RCs will remain alive for the purpose of delivery for all stores ordered during the currency of the RC until deliveries have been completed.
10
The quantity mentioned above is estimated and indicative quantity only. Supply orders may be placed for lesser or equal to the tendered quantity during currency of the contract which will be at the discretion of Railway and Railway does not guarantee Placement of supply order as per the above mentioned quantity.
11
FOR-Firm are advised to quote with delivery term FOR destination, if firm will offer with delivery term FOR ex Works and delivery by road than firm shall dispatch the Stores in such a way that it shall reach the ultimate consignee before terminal date of delivery mentioned in the contract. In such cases merely the dispatch of material within contractual delivery period does not mean that firm has supplied the material within contractual delivery period but it shall reach to ultimate consignee on or before contractual delivery period as Date of supply of material.
12
Delivery Period: Delivery to commence within 30 days from the date of Supply order and Completion within 365 days. Material is to be delivered as per details of Consignee, Quantity and delivery period mentioned in Supply orders issued from time to time against the Rate Contract.
13
Purchaser reserves the right to conclude the RCs at differential prices also
14
In case of any contradiction or conflict, the order of precedence (higher to lower) for provisions/ conditions mentioned shall be as under: (1) Conditions mentioned in tender document (NIT) (2) Special conditions of Rate contract, if any (3) Latest IRS conditions of contract 2025 (attached) (4) Instructions to tenderers and general conditions of tenders for supply contract version_24 dated 04.12.2025 (uploaded on IREPS on 08.12.2025) PDF (attached).
15
Mode of Despatch: By Road.
16
Court Jurisdiction: For any disputes related to contract or inspection/action by inspecting Agency against WTC by OEM, the court jurisdiction would be the Head Quarters of the Zonal Railway, where the contract agreement has been signed
17
Makers name [and/or Brand] must be mentioned in the offer. If no make is mentioned, it will be presumed that stores will be of bidders own make
18
Tenderer should keep validity for their offer for minimum 120 days.
19
Packing condition: As per para 4.11 of IRS Conditions of Contract 2025 (attached herewith), the material is to be properly packed to avoid damage during transportation
20
Inspection by Consignee against OEM's WTC & GC

Bid Responsiveness

4 conditions

1
Bidders are reminded to carefully go through Para 35.0 of Instruction to Tendereres and IRS Conditions of Contract 2025 (included and uploaded along with the bid document) those pertaining to Code of Integrity, Misdemeanour and Penal measures. If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/ owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of Tender conditions. They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti-competitive practices.
2
As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.
3
Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
4
Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

Delivery Locations

1 location · 10 Numbers total

ANYWHERE IN INDIAN RAILWAYS

10.00 Numbers

Delivery & Payment Terms

F.O.R

Destination

Validity of the Contract

Contract issued on the basis of this Tender will be valid for 1 Year from the date of placement of contract

Payment Terms

100% payment payment against online CRN generated through UDM issued by Gazetted Officer of the consignee along with Consignee's Inspection certificate. Firm will also submit Fall clause declaration along with each online bill as per format enclosed in the tender.

Statutory Variation Clause

Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

Option Clause

The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery period (including extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity.

Railway Standard Fall Clause

Fall Clause, as per the following, shall be applicable : (i) The price charged for the stores supplied under the Contract by the contractor shall in no event exceed the lowest price at which the contractor sells the stores or offer to sell stores of identical description to any persons/organizations including the purchaser or any Department of Central Government or any Railway Office or any Railway undertaking, as the case may be, during currency of the contract. The lower price will be applicable to supplies made after the date of coming into force of such reduction or sale or offer to sell at a reduced rate. (ii) If at any time during the said period the contractor reduces the sale price, sells or offers to sell such stores to any persons, organizations including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be at a price lower than the price chargeable under the contract, they shall forthwith notify such reduction or sale or offer of sale to the purchaser and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer of sale, shall stand correspondingly reduced. (iii)The Contractor shall furnish the following certificate to the concerned Accounts Officer along with each bill for payment of supplies made against the contract. "I/We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the contract herein and such stores have not been offered / sold by me/us to any person / organization including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be, up to the date of bill, at a price lower than the price charged to the Government under the contract."

Standard Governing Conditions

This tender is for entering into Rate Contract (RC) with the Firm(s) to meet the requirement of this Railway for the subject item. Supply orders against RC may be placed on by Direct Demanding Officers (DDOs) [PCMM of respective Zonal Railways shall act as Direct Demanding Officers (DDOs)] or his authorized representative within jurisdiction of of the particular Railway.Consignees will be indicated in the Supply Order. The currency of the Rate Contract will be for a period of one year from the date of commencement of the RC. However, the currency of the contract can be extended by another 01 year with the consent of both the parties to the contract. Supply orders can be placed till last date of the currency of the Rate Contract and the Delivery Period can go beyond the said period. Railway also reserve the right to short close the RCs during the currency of the contract if the same is found to be non-advantageous.
General Conditions of Tenders for Supply Contract:The contract shall be governed by INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT (FOR INDIGENOUS TENDERS), version 24 Amendment date: 04/12/2025.
IRS Conditions of Contract: The contract shall be governed by IRS conditions of contract 2025 and all other terms and conditions incorporated in the tender documents.

Work Description

Rate contract for Ashok Leyland of Track Machines

Tender Information

Tender ID

6426RC-CS-AS

Reference Number

6426RC-CS-AS

Tender Type

Open - Indigenous

Form of Contract

Goods

Location

Prayagraj, Uttar Pradesh

Source Website

Subscribe to view

Fee & Financial Details

Tender Fee Amount

₹0

EMD Fee Amount

₹4.3 L

Important Dates

Last Activity

25 Feb 2026

Published

30 Jan 2026

Items & Quantities

1 item · 10 Numbers total

PL 64XXX122Goods (Y)

Ashoka Leyland engine Modal no. ALIN6TI/5 [ Warranty Period: 30 Months after the da te of delivery ] [Quantity Tolerance (+/-): 0 %age , Item Category : Normal , Total PO value variation Permitt ed: Max 8 lacs ] [ Rate of supply 2 units per Month , Commencement Time Allowed -0 Day ]

Inspection Agency: CONSIGNEE
Stock Type: Non Stock
Considered for Evaluation: Yes

Delivery Location	State	Quantity
ANYWHERE IN INDIAN RAILWAYS	—	10.00 Numbers
Total		10 Numbers

Documents

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Tender Page Snapshot

details.html

HTML

NIT Documents

nit.pdf

NIT

Work Item Documents

NewInstructionstoTenderersGeneralConditions_24.pdf

ATTACHMENT

IRSConditionsofContractforSupplyContract_2025.pdf

ATTACHMENT

AshokaLeylandEngineconsigneewiseqtydistribution.pdf Consignee wise Qty distribution

ATTACHMENT

AshokaLeylandEngineconsigneewiseqtydistribution.pdf

ATTACHMENT

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Delivery Location

State

Quantity

ANYWHERE IN INDIAN RAILWAYS

—

10.00 Numbers

Total

10 Numbers