Samastipur Division - Provision of Rubberised road surface pad at different Level Crossing - 2020 metre.

The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

The Balance Sheet and all other Financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference.

Acceptance Criteria:- Compliance with Para 4 (Acceptance Criteria) of the RDSO, Lucknow Functional Specification for Rubberised Surface at Level Crossing, January-2026, is mandatory as mentioned in para 1.1 to 1.7 below. Non-submission of the required details shall result in the offer being non responsive to the requirements of NIT. The decision of the bids shall be taken in accordance with the Acceptance Criteria circulated vide RDSO letter No.- CT/SRC/3/2/L-Xing dt-02.01.2026 (Copy attached). The same is reproduced below:- ( Click here to download Format)

The firm shall be manufacturer/supplier of Rubberised or Polymer based panels to be used for surfacing at level crossings. This firm will be called system provider(OEM).

The system provider located abroad can supply through its authorised representative firm / licence firm located in India. For this purpose, exclusive "Agreement" or "Memorandum of Understanding" should be executed by the system provider with the authorized representatives / licence firm located in India. The authorized representative shall provide on-site support for installation, maintenance and warranty services. All necessary support should be provided by system provider located abroad to its authorised representative firm / licence firm located in India.

The system provider should offer the panels of proven technology and work satisfactorily on Indian / other World railway systems at level crossing gates. Certificates of having a proven record for a minimum 05 years issued by the concerned Railway system shall be furnished.

The system provider (OEM) shall possess sound technical credentials along with necessary infrastructure viz. Qualified manpower, machinery etc. for undertaking execution of work of surfacing at level crossings on Indian Railways for the quality of finished work. Moreover the OEM will provide proper training to Indian/other countries IR personnel for installation and maintenance purposes.In case a system provider (OEM) is from abroad, the authorized representative shall ensure compliance of all functional requirements and specifications.

The system provider shall submit a performance report from any railways whether Government /Private or both in support of fulfilment of above mentioned criteria as per Annexure-I (copy enclosed) along with tender offer. The rail gauge/cant can vary in the foreign countries performance. The performance of the material will be accessed purely on the basis of the parameters given in Para 3(b) i to vii. The report shall include details on maintenance frequency, loosening issues, and service life under heavy traffic. ( Click here to download Format)

The system provider shall submit detailed specifications with test results of the proven product. Similar Same proven product has to be supplied. Test results shall include material tests for durability with reference ranges.

Design shall be as per relevant codes of practice such as BIS, EN, IRS, IRC, ASTM and UIC with latest revision/edition. If for any item/work, above mentioned codes are not relevant, best available Engineering practice / International codes shall be mentioned. Add specific codes for rubber testing (e.g., ASTM D2000 for classification, D573 for accelerated ageing).

Experience, financial status and ability: Tenderer is required to submit documents detailed here under for evaluation of his credentials.

Employment/Partnership etc. of Retired Railway Employees.:- The tenderer has to give required information regarding association of Retired Railway Employees either as Employee or Partnership etc. in the per-forma as enclosed Annexure-I to this chapter of this tender document as per clause No. 16(a) of IR GCC-2022.

List of works completed & in hand: Tenderer is required to submit, along with his tender, particulars of all works completed by him including works in hand for the Railways or for any other client in the Per-forma enclosed as Annexure-II to this chapter of this tender document. Figures of cost shall not include cost of materials supplied free of cost by the client to the contractor. The tender without this information may be treated as if the tenderer has no works in hand. Supportive documents from the organizations with which the tenderer is workings should be enclosed giving description of work, contract value, date of award, approximate date value of balance work.

List of court cases and arbitration cases: Tenderer is also required to submit, along with his tender, list of arbitration's demanded from any clients during the last five years preceding the date of opening of this tender as per Annexure-III/A to this chapter of this tender document. The tenderer is also required to submit, along with his tender, list of court cases filed against any clients during the last five years preceding the date of opening of this tender as per Annexure-III/B to this chapter of this tender document.

List of plant and machinery: Tenderer has to make his own arrangements for execution of works. The tenderer is required to submit, along with his tender, list of plant and machinery available on hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work in Proforma given in Annexure-IV to this chapter of this tender document. The tender without this information may be treated as if the tenderer has no plant and machinery available on hand (own) and that no plant and machinery are proposed to be inducted for the subject work.

List of personnel and organization: Tenderer is required to submit, along with his tender, list of Personnel and organization available on hand (own) and proposed to be engaged for the subject work in Proforma given in Annexure-V to this chapter of this tender document. The tender without this information may be treated as if the tenderer has no personnel and organization and that no personnel and organization are proposed to be engaged for the subject work.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

As per clause no. 14 of GCC-2022, The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (A)HUF: A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (B)Partnership Firm: (i)A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar. (ii)A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm. (iii)An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract. (C)Company registered under Companies Act2013: (i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii)A copy of Certificate of Incorporation (iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (D)LLP (Limited Liability Partnership): (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (E)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society.

Undertaking:- An undertaking regarding not blacklisted or debarred by Railway or any other Ministry/Department of the Govt. of India from participation in tender/contracts on date of opening of bids to be submitted by all partner/member in case of partnership firm/LLP as per clause 14 of GCC 2022. Concealment/wrong information in regard to above shall make the contract liable for determination under Clause 62 of the General Conditions of Contract.

As per clause No. 15 of GCC-2022, The tenderer whether sole proprietor / a company or a partnership firm /registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required.