Lubricant for wheel processing Axle.

Special Eligibility Criteria

1. 1

   The railways reserves the right to place bulk order on the sources as mentioned in RDSO specification.

   Document requiredConfirmation required
2. 2

   Only OEM of this item or their authorized dealer/authorized agemts are eligible to quote. Dealer/agent quoting the tender on behalf of an OEM must upload Dealership/Tender specification authorization certificate from the OEM, along with their offer failing which offer will be summarily rejected.

   Document requiredConfirmation required
3. 3

   Firms claiming to be "Class I Local Supplier" or "Class II Local Supplier" on the basis of self certification of "Local Content" are required to upload along with their offer a Certificate from the Statutory Auditor/Cost Auditor of the Company (OR) a practicing Chartered Accountant/Cost Accountant certifying the percentage of local content in the product offered in terms of Clause 14.1.1,7(b) of Section I of "CLW Bid Document January 2026 Rev.-V", failing which their offer will not be considered as an offer from a "Class I Local Supplier/Class II Local Supplier" and will be dealt accordingly.

   Document requiredConfirmation required
4. 4

   New vendors must upload with their offer details of equipment/quality control,machinery and plant, QAP, ISO, credentials for item/similar items and other documents in terms of "CLW Bid Document January 2026 Rev.-V" to substantiate their capacity to develop this item. Offers from new firms, if found technically suitable, may be considered for placement of "Developmental Orders" totaling up to 20% of NPQ, as per Clause 10 and its sub-paras of Section-II of "CLW Bid Document January 2026 Rev.-V. The purchaser reserves the right to go for placement of Developmental Orders on vendors whose received rates are higher than the rate applicable for Approved Vendors for regular orders.

   Document requiredConfirmation required
5. 5

   Developmental vendors appearing in RDSO specification (with condition for prototype / field trial clearance) as well as vendors whose name do not appear in RDSO specification for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in RDSO specification for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item /similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition. Offers of firms on whom developmental order with capacity cum- capability assessment and/or prototype inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final prototype inspection certificate has not been issued till tender opening date, will not be considered for repeat developmental order.

   Document requiredConfirmation required
6. 6

   Firm on whom CLW/any other PUs/Zonal Rlys. has earlier placed Developmental Order with prototype inspection clause for this item and their prototype inspection is pending and Final Inspection Certificate not issued till date of tender opening, shall not be considered for further Developmental Order.

   Document requiredConfirmation required

Check List

1. 1

   This is e-tender. Manual Offers/Bids for these tenders will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviations, if any?
3. 3

   Have you mentioned MAKE/BRAND of OEM ?
4. 4

   Have you indicated the HSN code of your offered product?
5. 5

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
6. 6

   Have you indicated the percentage of Local Content in the relevant column?
7. 7

   Have you submitted the details of location(s) where local value addition is made?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Has the Overseas Manufacturer/Indian Agent (if any) submitted copy of "Agency Agreement" between the Manufacturer and the "Indian Agent" with complete details including details of services/after sales service to be rendered by them?
10. 10

    Has the Overseas Manufacturer disclosed full amount of Agency Commission/Remuneration payable to the "Indian Agent" included in quoted rate which shall be paid by CLW in equivalent non-convertible Indian Rupees after satisfactory execution of contract and noted that any such payment in a currency other than INR is against Indian Laws?

Commercial-Compliance

1. 1

   Goods & Services Tax (GST): As per Clause 2 and all sub-clauses of Section-II of CLW Bid Document January 2026 Rev.-V. All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 2.5 of section II of CLW Bid Document January 2026 Rev.-V.

   Document optionalConfirmation required
2. 2

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
3. 3

   Bidders shall also give Declaration as below:- " I/We agree to pass on such additional input tax credit as may become available in future under G S T scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document optionalConfirmation required
4. 4

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
5. 5

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
6. 6

   Bidders to submit details of location(s) where local value addition is made as per Clause 14.1.1,7(a) of Section I of CLW Bid Document January 2026 Rev.-V. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

   Document requiredConfirmation required
7. 7

   Vendors claiming to avail benefits and preferential treatment extended t o Micro and Small Enterprises [MSEs] must necessarily upload UDYAM registration with their offer.

   Document requiredConfirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optionalConfirmation required
9. 9

   Overseas OEMs/Manufacturers quoting directly in foreign currency against this GT may also submit EMD manually through D.D. for an amount equivalent to EMD in INR in favour of PFA/CLW/Chittaranjan payable at SBI/Chittaranjan, West Bengal, India. Any D.D. prepared after the date of closing of tender will not be considered as valid.

   Document optionalConfirmation required
10. 10

    This is a Global Tender and Overseas Manufacturers quoting directly involving an Indian Agent (OR) Indian Agents quoting on behalf of their foreign Principals/OEMs/Manufacturers will have to submit a legally tenable "Agency Agreement" in terms of Clauses 25.3 & 25.4 of Section II of "CLW Bid Document January 2026 Rev.-V" along with their offer. Non- submission of the same shall render the offer to be rejected summarily.

    Document requiredConfirmation required
11. 11

    An Indian agent quoting in INR on behalf of a foreign Principal / OEM should submit a copy of Invoice / Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents in terms of Clause 25.4 of section II of CLW Bid Document January 2026 Rev.-V.

    Document requiredConfirmation required
12. 12

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (ix) of GFR-2017 and as per Clause 30(A) & (B) of Section II of "CLW Bid Document January 2026 Rev.-V" :-a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer 150 days should be strictly as per Para 12 of Section-I of CLW Bid Document January 2026 Rev.-V. Offers quoted with lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 2

   Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected